Lesson 16
Enhancing Documents
Computer Literacy
BASICS: A
Comprehensive Guide
to IC3, 4th Edition

1

Morrison / Wells
Objectives
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Lesson 16

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2

Create a new document based on a document
template.
Apply and modify styles and cr...
Objectives (continued)
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Lesson 16

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Insert symbols and special characters.
Create custom building blocks.

3

Morrison...
Vocabulary
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Lesson 16

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4

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blog
boilerplate text
building blocks
character styles
document template
endnote...
Vocabulary (continued)
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Lesson 16

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placeholder text
style
template

5

Morrison / Wells

CLB: A Comp Guide to IC3 4...
Working with Document Templates

Lesson 16

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6

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Every Microsoft Word document is based on a
template, a file that ...
Working with Document Templates
(continued)
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Lesson 16

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7

Word’s default global template, the Normal template,
is th...
Working with Document Templates
(continued)

Lesson 16

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8

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Create a New
Document Based on
a Document
Template
Some t...
Working with Document Templates
(continued)
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Lesson 16

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9

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Create a New Document Based on a
Document Template (con...
Working with Document Templates
(continued)
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Lesson 16

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10

Create a New Document Based on a
Document Template (conti...
Working with Document Templates
(continued)
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Lesson 16

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11

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Create a New Document Based on a
Document Template (co...
Working with Document Templates
(continued)
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Lesson 16

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12

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Using a Document Template to Create a Blog
A blog i...
Working with Styles
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Lesson 16

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13

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A style is a set of formatting characteristics you can
apply to characters, ...
Working with Styles (continued)
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Lesson 16

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Applying Styles and Modifying Style Formats
The Normal template contains ...
Working with Styles (continued)
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Lesson 16

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15

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Applying Styles and Modifying Style Formats
(continued)
The charac...
Working with Styles (continued)
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Lesson 16

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16

Applying Styles and
Modifying Style
Formats (continued)
Linked styles...
Working with Styles (continued)
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Lesson 16

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17

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Creating Styles
You can create new styles based
on existing styl...
Using Building Blocks and Data
Elements
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Lesson 16

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18

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Building blocks are built-in document parts that are
alr...
Using Building Blocks and Data
Elements (continued)
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Lesson 16

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19

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Inserting Page Numbers and Creating Headers
an...
Using Building Blocks and Data
Elements (continued)
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Lesson 16

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20

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Inserting the Date and Time
You can insert a f...
Using Building Blocks and Data
Elements (continued)
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Lesson 16

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21

Inserting Footnotes and Endnotes
Footnotes are ...
Using Building Blocks and Data
Elements (continued)
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Lesson 16

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Inserting Footnotes and Endnotes (continued)
Both kin...
Using Building Blocks and Data
Elements (continued)
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Creating and Editing Hyperlinks

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When you type URLs for Web page...
Using Building Blocks and Data
Elements (continued)

24

Inserting Symbols and
Special Characters

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Lesson 16

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Someti...
Using Building Blocks and Data
Elements (continued)
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You can create customized
building blocks.
 You can select content...
Lesson 16

Summary

26

In this lesson, you learned:
 Word templates provide a uniform appearance
for your documents and ...
Summary (continued)
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Lesson 16

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27

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You can apply and modify built-in styles, and you
can create new styles.
Wor...
Summary (continued)
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Lesson 16

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28

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There are several options for creating
hyperlinks in Word documents.
Not all c...
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Lesson 16

  1. 1. Lesson 16 Enhancing Documents Computer Literacy BASICS: A Comprehensive Guide to IC3, 4th Edition 1 Morrison / Wells
  2. 2. Objectives  Lesson 16      2 Create a new document based on a document template. Apply and modify styles and create new styles. Use built-in building blocks for frequently used text and document parts. Insert fields to display the date and time. Insert footnotes and endnotes. Create and edit hyperlinks. Morrison / Wells CLB: A Comp Guide to IC3 4E
  3. 3. Objectives (continued)  Lesson 16  Insert symbols and special characters. Create custom building blocks. 3 Morrison / Wells CLB: A Comp Guide to IC3 4E
  4. 4. Vocabulary   Lesson 16  4     blog boilerplate text building blocks character styles document template endnotes fields Morrison / Wells        footer footnotes global template header linked styles Normal template paragraph styles CLB: A Comp Guide to IC3 4E
  5. 5. Vocabulary (continued)   Lesson 16  placeholder text style template 5 Morrison / Wells CLB: A Comp Guide to IC3 4E
  6. 6. Working with Document Templates Lesson 16  6   Every Microsoft Word document is based on a template, a file that affects the basic structure of a document and contains document settings such as fonts, line spacing, margins, and page layout. A document template contains document settings, content, and formats that are available only to documents based on that template. A global template contains document settings that are available to all documents. Morrison / Wells CLB: A Comp Guide to IC3 4E
  7. 7. Working with Document Templates (continued)  Lesson 16  7 Word’s default global template, the Normal template, is the file Normal.dotm. When you open a new blank document, by default the Normal template provides predefined formats that are already part of the document. Morrison / Wells CLB: A Comp Guide to IC3 4E
  8. 8. Working with Document Templates (continued) Lesson 16  8  Create a New Document Based on a Document Template Some templates are already installed on your computer and more are available at Office.com. Morrison / Wells CLB: A Comp Guide to IC3 4E
  9. 9. Working with Document Templates (continued)  Lesson 16  9  Create a New Document Based on a Document Template (continued) Document templates are formatted for a specific purpose, and many of them already contain boilerplate text, content that you frequently use in a document for that purpose. Templates often include fields that indicate a location in the document to enter variable data such as the date. Morrison / Wells CLB: A Comp Guide to IC3 4E
  10. 10. Working with Document Templates (continued)  Lesson 16  10 Create a New Document Based on a Document Template (continued) Placeholder text is displayed in the field and provides guidance for adding text or data to the field. Morrison / Wells CLB: A Comp Guide to IC3 4E
  11. 11. Working with Document Templates (continued)  Lesson 16  11  Create a New Document Based on a Document Template (continued) Depending on the fields used in the template, your name or initials may automatically be added to the document. You can easily save a document as a new document template, and you can create a new document based on an existing document. Morrison / Wells CLB: A Comp Guide to IC3 4E
  12. 12. Working with Document Templates (continued)  Lesson 16  12   Using a Document Template to Create a Blog A blog is a journal maintained by an individual or a group and posted on a Web site for public viewing and comment. The Word New Blog Post template provides the necessary file formats so the blog entry content can be published on the Web. To post a blog from Word you must have an established blog account with a Microsoftenabled blog service provider. Morrison / Wells CLB: A Comp Guide to IC3 4E
  13. 13. Working with Styles  Lesson 16  13   A style is a set of formatting characteristics you can apply to characters, paragraphs, tables, and numbered and bulleted lists. When you apply a style, you apply a whole group of formats in one simple step. Using styles ensures consistency across multiple documents. Formatting your document using built-in heading styles allows you to view, organize, and edit the document content in Outline view. Morrison / Wells CLB: A Comp Guide to IC3 4E
  14. 14. Working with Styles (continued)  Lesson 16  Applying Styles and Modifying Style Formats The Normal template contains a set of predefined styles that you can quickly access from the Quick Style gallery in the Styles group on the Home tab. 14 Morrison / Wells CLB: A Comp Guide to IC3 4E
  15. 15. Working with Styles (continued)  Lesson 16  15  Applying Styles and Modifying Style Formats (continued) The character styles provide text formats such as font name, font size, font color, bold, italic, underline, borders, and shading. The paragraph styles provide both text formats and paragraph formats such as line spacing, text alignment, indentation, and tab stops. Morrison / Wells CLB: A Comp Guide to IC3 4E
  16. 16. Working with Styles (continued)  Lesson 16  16 Applying Styles and Modifying Style Formats (continued) Linked styles provide either text or paragraph formats, depending on the content that is selected when the style is applied. Morrison / Wells CLB: A Comp Guide to IC3 4E
  17. 17. Working with Styles (continued)   Lesson 16  17  Creating Styles You can create new styles based on existing styles and formatted text. You can also create new styles using formatting commands or basing the new style on an existing style. After creating a new style, you can add the style to the Quick Style gallery so the style can be accessed on the Ribbon. Morrison / Wells CLB: A Comp Guide to IC3 4E
  18. 18. Using Building Blocks and Data Elements  Lesson 16  18   Building blocks are built-in document parts that are already designed and formatted, enabling you to quickly create a professional-looking document. Word provides several built-in building blocks for frequently used text and document parts. Built-in building blocks are stored in the Quick Parts gallery. After inserting building blocks, you can customize the text or document parts, and you can add your own custom building blocks to the gallery. Morrison / Wells CLB: A Comp Guide to IC3 4E
  19. 19. Using Building Blocks and Data Elements (continued)  Lesson 16  19  Inserting Page Numbers and Creating Headers and Footers When you insert page numbers in a document, the page number is displayed in a header or a footer. A header is information and/or a graphic that is printed in the top margin of the page; a footer is information and/or a graphic that is printed in the bottom margin of the page. Morrison / Wells CLB: A Comp Guide to IC3 4E
  20. 20. Using Building Blocks and Data Elements (continued)  Lesson 16  20  Inserting the Date and Time You can insert a field to show the current date and/or time. By default, the date and/or the time are updated whenever the document is reopened. When you begin typing calendar terms, such as the month, the AutoComplete feature shows the complete term in a ScreenTip and you can select the proposed term to automatically complete the term. Morrison / Wells CLB: A Comp Guide to IC3 4E
  21. 21. Using Building Blocks and Data Elements (continued)   Lesson 16  21 Inserting Footnotes and Endnotes Footnotes are inserted at the bottom of the page on which the note is referenced in the document. Endnotes are placed together at the end of the document. Morrison / Wells CLB: A Comp Guide to IC3 4E
  22. 22. Using Building Blocks and Data Elements (continued)  Lesson 16  Inserting Footnotes and Endnotes (continued) Both kinds of notes are linked to an in-text reference symbol—usually a letter or numeral in superscript. 22 Morrison / Wells CLB: A Comp Guide to IC3 4E
  23. 23. Using Building Blocks and Data Elements (continued)  Creating and Editing Hyperlinks  When you type URLs for Web pages and e-mail addresses, Word automatically creates a hyperlink. You can also create links to another location in the same document, to another Word document, or to a file in another application. Lesson 16  23 Morrison / Wells CLB: A Comp Guide to IC3 4E
  24. 24. Using Building Blocks and Data Elements (continued) 24 Inserting Symbols and Special Characters  Lesson 16  Sometimes you need to enter special characters or symbols in your document, but the characters and symbols are not available on the keyboard. Word provides access to several commonly used symbols and special characters on the Insert tab.  Morrison / Wells CLB: A Comp Guide to IC3 4E
  25. 25. Using Building Blocks and Data Elements (continued)  You can create customized building blocks.  You can select content you want to include (text, formatted text, and/or images), and then save the selected content as a Quick Part.  Custom Quick Parts are stored in a special template named Building Blocks.dotx, where all the built-in building blocks are stored. Morrison / Wells CLB: A Comp Guide to IC3 4E Lesson 16  25 Creating Your Own Building Blocks
  26. 26. Lesson 16 Summary 26 In this lesson, you learned:  Word templates provide a uniform appearance for your documents and can increase the speed and quality of your work.  You can create predesigned documents by creating a new document based on a template.  Styles enable you to format document content consistently and efficiently. Morrison / Wells CLB: A Comp Guide to IC3 4E
  27. 27. Summary (continued)  Lesson 16  27   You can apply and modify built-in styles, and you can create new styles. Word provides several predesigned building blocks that enable you to create a professionallooking document quickly. Several tools are available to insert data elements such as the date and time. Word provides features that enable you to quickly format footnotes and endnotes. Morrison / Wells CLB: A Comp Guide to IC3 4E
  28. 28. Summary (continued)  Lesson 16  28  There are several options for creating hyperlinks in Word documents. Not all characters and symbols are available on the keyboard, so Word provides numerous symbols and special characters that you can easily insert in a document. You can create your own building blocks and add them to the Quick Part gallery. Morrison / Wells CLB: A Comp Guide to IC3 4E

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