Improving Productivity Through Self Management Makeover By Tony Osime

AGENDA Introduction Objectives Time Management Matrix Results Of The Time Matrix Becoming a Self Manager

Introduction

Objectives

Time Management Matrix

Results Of The Time Matrix

Becoming a Self Manager

INTRODUCTION Management? Goals Organized planning Too many activities? How do we manage?

Management?

Goals

Organized planning

Too many activities?

How do we manage?

INTRODUCTION “ things which matter most must never be at the mercy of things which matter least“ Goethe

“ things which matter most must never be at the mercy of things which matter least“

INTRODUCTION Greatest management challenges Utilise time To achieve goals

Greatest management challenges

Utilise time

To achieve goals

INTRODUCTION Time Management Matrix a great tool for developing a Self Manager Important Not Important Urgent Not Urgent I II III IV

Time Management Matrix

a great tool

for developing

a Self Manager

OBJECTIVES Improve productivity Achieve goals less efforts Higher efficiency organized planning

Improve productivity

Achieve goals

less efforts

Higher efficiency

organized planning

TIME MANAGEMENT MATRIX Important Not Important IV ACTIVITIES: Trivia, busy work Some mail Some phone calls Time wasters III ACTIVITIES: Interruption, some calls Some mail, some reports Some meetings Pressing matters II ACTIVITIES: Prevention Relationship Building Recognizing new opportunities Planning I ACTIVITIES: Crises Pressing Problems Deadline-driven projects Not Urgent Urgent

IV

ACTIVITIES:

Trivia, busy work

Some mail

Some phone calls

Time wasters

III

ACTIVITIES:

Interruption, some calls

Some mail, some reports

Some meetings

Pressing matters

II

ACTIVITIES:

Prevention

Relationship Building

Recognizing new opportunities

Planning

I

ACTIVITIES:

Crises

Pressing Problems

Deadline-driven projects

RESULTS OF THE TIME MATRIX I RESULTS: II RESULTS: III RESULTS: IV RESULTS: Stress Burnout Crisis management Always putting out fire Vision Balance Discipline Control, Few crises Short-term focus Crisis management See goals and plans as worthless Broken relationship Total irresponsibility Fired from job

Stress

Burnout

Crisis management

Always putting out fire

Vision

Balance

Discipline

Control, Few crises

Short-term focus

Crisis management

See goals and plans as worthless

Broken relationship

Total irresponsibility

Fired from job

NEXT STEPS Identifying Roles Selecting Goals Schedule Daily Adapting SELF MANAGER