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Tork UK: Effective Sourcing for Facilities Managers in 8 Steps
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Tork UK: Effective Sourcing for Facilities Managers in 8 Steps

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In the fourth installment of Tork UK's 'Good Workplace Hygiene is' slideshare series, we offer facilities managers an 8 step organisational process for the effective sourcing of facilities.

In the fourth installment of Tork UK's 'Good Workplace Hygiene is' slideshare series, we offer facilities managers an 8 step organisational process for the effective sourcing of facilities.

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  • 1. http://torkuk.wordpress.com “Good workplace hygiene is...” … effective sourcing in 8 steps
  • 2. Effective Sourcing for Facilities Managers “Good workplace hygiene Business managers naturally focus more on larger items of plant and equipment when making purchasing decisions for their premises. Choosing the cheapest consumables to offset those heavier costs often prove to be a costly mistake. By making a small initial investment in a dispensing system, the premises manager will be able to save substantial sums over a relatively short period.
  • 3. “Good workplace hygiene To help facilities managers, we’ve put together a step- by-step guide for sourcing facilities in a rigorous and robust manner… 8 Steps for effective sourcing
  • 4. “Good workplace hygiene Category Segmentation and Team Selection Agree whether hygiene products will be purchased locally or on a national level. For instance, facilities could be managed globally for all service requirements or locally for discrete service requirements. Step 1
  • 5. “Good workplace hygiene Step 2 Specify Business Requirements and Define the Value Proposition This involves the design and specification of the functionality, and the acceptable total cost of ownership for a particular product or service. Specify the frequency and coverage as well as quality standards, while also allowing for labour- intensive activities such as grounds, maintenance or office cleaning services.
  • 6. “Good workplace hygiene Step 3 Supply Market Analysis Analyse supply markets and supply chains to select the most appropriate suppliers for market testing. Undertaking purchase price cost analyses and quotation analyses, to identify and pre-qualify preferred suppliers, can be an effective way.
  • 7. “Good workplace hygiene Sourcing Options Selection Identify the most appropriate sourcing strategy to manage suppliers post-contractually. This may involve the development of short-term and arm’s-length relationships. For instance, the regular market testing of commodity items such as energy or cleaning products. On the other hand, it may involve fully collaborative, long-term approaches such as the use of Full Service Vendor Management outsourcing approaches. Step 4
  • 8. “Good workplace hygiene Step 5 Market Test Undertake a rigorous and robust market test of the supplier selected for evaluation and assessment.
  • 9. “Good workplace hygiene Step 6 Negotiation and Contract Award Undertake a rigorous and robust negotiation process, with eventual supplier selection and contract award.
  • 10. “Good workplace hygiene Step 7 Supplier Performance Management Put in place a structure process for recording, reporting and managing supplier performance against the terms & conditions in the contract.
  • 11. “Good workplace hygiene Transition to Next Strategy Note the areas of potential improvement and store the notes for shared learning across the organisation. Step 8
  • 12. “Good workplace hygiene In summary…
  • 13. Facility managers… What measures are you taking to ensure good hygiene in your workplace? Tell us here: http://torkuk.wordpress.com The full version of this Tork UK Report is available at http://www.tork.co.uk/media-bank/Publications/Tork-Report/ “Good workplace hygiene