Lesson 6
*
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High
School, Weaverville, NC. Content fro...
*
2
1
• Understand templates
2
• Create a new document from a template
3
• Work with template elements
4
• Create a custom...
*
3
When would the use of a template save time and be more productive?
In other literature a “template” may also be referr...
4
*
Templates help the users create Word
documents in an effortless and fast method
Read more: http://www.brighthub.com/co...
5
*Word 2010 provides some built-in templates which
can be used to create attractive looking
documents, you can also downl...
6
* While creating new documents, click File > New and choose your desired
template from the available templates which are...
7
*
Word 2010 All-in-One-for-Dummies
http://books.google.com/books?id=105JppJWUk4C&pg=PA38&lpg=PA38&dq=what+is+the+differe...
8
*
Word 2010 All-in-One-for-Dummies
http://books.google.com/books?id=105JppJWUk4C&pg=PA38&lpg=PA38&dq=what+is+the+differe...
9
*
#1: In the File Tab of Word, click New
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High
Scho...
10
Some “templates”
you select may
display a box
similar to this…this
means it has been
created by a
member of the
“commun...
11
*
Select a
category
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High
School, Weaverville, NC....
12
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High
School, Weaverville, NC. Content from Micros...
13
You can click on the
“thumbnail” of the template
and review more “details”
about the template.
Word Lesson 6 presentati...
14
Click
“download”
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High
School, Weaverville, NC. Co...
15
Read the MS Agreement
and click “Accept”
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High
Sch...
16
Click Download
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High
School, Weaverville, NC. Cont...
17
Download message box
Where do you want to
save the template?
Give it a filename and NOTICE
the “Save astype” *.dotx
18
Here is the
“blue sky”
template you
downloaded!
19
*
When you create your template, add placeholders to store the information
you’ll replace when you’re creating the actu...
20
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School,
Weaverville, NC. Content from Micros...
21
*
Click & Type to insert text
in a placeholder
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe Hi...
22
*
Maybe you plan to insert a customer’s name at the start of a newsletter or
customize a section of content based on wh...
23
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School,
Weaverville, NC. Content from Micros...
24
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High
School, Weaverville, NC. Content from Micros...
25
* Demonstrate how to use content controls
http://msdn.microsoft.com/en-us/library/bb386200.aspx
If you don’t see
the De...
26
In the Controls Group, click
“Plain Text Content
Control” to add this feature
to the 1st cell in the 2nd
column
Word Le...
27
Your screen
should look
like this…
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High
School, W...
28
Next, click the cell next to
“Hire Date”. In
the Controls group, click
the Date Picker button to add a
Date Picker to t...
29
2.In the Controls group, click the Combo Box button to add a ComboBoxContentControl to the third cell.
1. Click the thi...
30
Click the last cell
in the second
column (next
to Picture).
In tne Controls
group, click
the Picture
Content Control
bu...
31
Protect Content
Controls!
Use “Word
Help”….it is a
valuable
resource!
Word Lesson 6 presentation prepared by Michele Sm...
32
*
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High
School, Weaverville, NC. Content from Micr...
33
*Important questions to answer
PRIOR to creating a template:
1. Determine the intended audience
2. Create templates tha...
34
*
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High
School, Weaverville, NC. Content from Micr...
35
*
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High
School, Weaverville, NC. Content from Micr...
36
*
Go to
File, Info, Per
missions
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High
School, Wea...
37
This shows all
your “protect
document”
options
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe Hi...
38
MARK AS FINAL
When a document is
marked as
final, typing, editing
commands, and proofing
marks are disabled or
turned o...
39
ENCRYPT with
PASSWORD
When you select Encrypt
with Password, the
Encrypt Document dialog
appears. In the Password
box, ...
40
RESTRICT EDITING
When you select Restrict
Editing three options appear:
Formatting restrictions: this
reduces formattin...
41
DIGITAL SIGNATURE
Digital signatures
authenticate digital
information such as
documents, e-mail
messages, and macros by...
42
1.Word Lesson 6, Exercise 1
2.Word Lesson 6, Project 1
3.Quia: “MSITA Lesson 6”
• http://www.quia.com/rr/788531.html
No...
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Templates Powerpoint

  1. 1. Lesson 6 * Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  2. 2. * 2 1 • Understand templates 2 • Create a new document from a template 3 • Work with template elements 4 • Create a custom template 5 • Use a custom template Students will be able to do the following on completion of this lesson. Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  3. 3. * 3 When would the use of a template save time and be more productive? In other literature a “template” may also be referred to as a “boiler plate”. A template should be thought of as a pattern for a series of similar documents. Some templates are available in Word 2010 and custom templates may be saved in the templates folder. Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  4. 4. 4 * Templates help the users create Word documents in an effortless and fast method Read more: http://www.brighthub.com/computing/windows- platform/articles/30893.aspx#ixzz1EylfCuPB
  5. 5. 5 *Word 2010 provides some built-in templates which can be used to create attractive looking documents, you can also download and install additional templates. *How are templates used in MS-Word? There are many standardized templates which can be used such as: 1. Memos 2. Faxes 3. Letters 4. Newsletters 5. Resume 6. Calendar 7. Job descriptions 8. Invitations and more! http://www.addictivetips.com/windows-tips/microsoft-word-2010-templates/
  6. 6. 6 * While creating new documents, click File > New and choose your desired template from the available templates which are installed by default with Office 2010. Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  7. 7. 7 * Word 2010 All-in-One-for-Dummies http://books.google.com/books?id=105JppJWUk4C&pg=PA38&lpg=PA38&dq=what+is+the+difference+in+.dotx+and+.dotm+in+word+2010&source=bl&ots=bJQ1cTsFlJ&sig=gXcG0XOA46F4G0e 1P4HwAj8Rlcw&hl=en&ei=-bpnTZXvFJGgtwfxmZzmAw&sa=X&oi=book_result&ct=result&resnum=5&ved=0CDkQ6AEwBA#v=onepage&q&f=false http://www.techdict.org/
  8. 8. 8 * Word 2010 All-in-One-for-Dummies http://books.google.com/books?id=105JppJWUk4C&pg=PA38&lpg=PA38&dq=what+is+the+difference+in+.dotx+and+.dotm+in+word+2010&source=bl&ots=bJQ1cTsFlJ&sig=gXcG0XOA46F4G0e 1P4HwAj8Rlcw&hl=en&ei=-bpnTZXvFJGgtwfxmZzmAw&sa=X&oi=book_result&ct=result&resnum=5&ved=0CDkQ6AEwBA#v=onepage&q&f=false
  9. 9. 9 * #1: In the File Tab of Word, click New Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  10. 10. 10 Some “templates” you select may display a box similar to this…this means it has been created by a member of the “community”. A “community template” icon Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  11. 11. 11 * Select a category Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  12. 12. 12 Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  13. 13. 13 You can click on the “thumbnail” of the template and review more “details” about the template. Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  14. 14. 14 Click “download” Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  15. 15. 15 Read the MS Agreement and click “Accept” Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  16. 16. 16 Click Download Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  17. 17. 17 Download message box Where do you want to save the template? Give it a filename and NOTICE the “Save astype” *.dotx
  18. 18. 18 Here is the “blue sky” template you downloaded!
  19. 19. 19 * When you create your template, add placeholders to store the information you’ll replace when you’re creating the actual document. One trick for adding dummy text easily is to use the rand() field. Simply click at the start of a new line and type =rand(). Word inserts a sample of text you can use to fill the space. Create placeholders not only for text blocks but also for tables, pull quotes, captions, headlines, banners, tables of contents, images, and so on. This will save you time when you begin adding live content to the document down the road. http://10things.tk/10-ways-to-get-more-mileage-out-of-word-2010-templates-20100930.html Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  20. 20. 20 Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.
  21. 21. 21 * Click & Type to insert text in a placeholder Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  22. 22. 22 * Maybe you plan to insert a customer’s name at the start of a newsletter or customize a section of content based on what the customer purchased last month. If your template will include such variable information, you can add content controls to the template as you create it. A content control is a customizable tool you add to your page that elicits some kind of action from the person using the document. It might ask the reader to choose something from a list; it might offer check boxes or a comments box; or it might display information, such as customer name, product, or address. To add and work with content controls, you must first display the Developer tab on the Ribbon. Just click the File tab, click Options, click Customize Ribbon, and click Developer in the box on the right (Figure B). Now click OK. The Developer tab is added to your Ribbon. You’ll find the content controls in the Controls group of this tab. http://10things.tk/10-ways-to-get-more-mileage-out-of-word-2010-templates-20100930.html Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  23. 23. 23 Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.
  24. 24. 24 Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  25. 25. 25 * Demonstrate how to use content controls http://msdn.microsoft.com/en-us/library/bb386200.aspx If you don’t see the Developer Tab you need to add it by going to File, Options, Cust omize Ribbon, Developer Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  26. 26. 26 In the Controls Group, click “Plain Text Content Control” to add this feature to the 1st cell in the 2nd column Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  27. 27. 27 Your screen should look like this… Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  28. 28. 28 Next, click the cell next to “Hire Date”. In the Controls group, click the Date Picker button to add a Date Picker to the second cell Your screen should look like this…
  29. 29. 29 2.In the Controls group, click the Combo Box button to add a ComboBoxContentControl to the third cell. 1. Click the third cell in the second column (next to Title). 2. In the Controls group, click the Combo Box button to add a Combo Box the third cell. Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  30. 30. 30 Click the last cell in the second column (next to Picture). In tne Controls group, click the Picture Content Control button to add a Picture Content to the last cell.
  31. 31. 31 Protect Content Controls! Use “Word Help”….it is a valuable resource! Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  32. 32. 32 * Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  33. 33. 33 *Important questions to answer PRIOR to creating a template: 1. Determine the intended audience 2. Create templates that are easy to use 3. Make sure the template is technically accurate (i.e. correct calculations & functional macros 4. Spell & Grammar check Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.
  34. 34. 34 * Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  35. 35. 35 * Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  36. 36. 36 * Go to File, Info, Per missions Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  37. 37. 37 This shows all your “protect document” options Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  38. 38. 38 MARK AS FINAL When a document is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only. The Mark as Final command helps you communicate that you are sharing a completed version of a document. It also helps prevent reviewers or readers from making inadvertent changes to the document. Information from: Word Help Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  39. 39. 39 ENCRYPT with PASSWORD When you select Encrypt with Password, the Encrypt Document dialog appears. In the Password box, type a password. Important: Microsoft cannot retrieve lost or forgotten passwords, so keep a list of your passwords and corresponding file names in a safe place. Information from: Word Help Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.
  40. 40. 40 RESTRICT EDITING When you select Restrict Editing three options appear: Formatting restrictions: this reduces formatting options, preserving a look and feel. Click Settings to select which style are allowed. Editing restrictions: you control how the file can be edited or you can disable editing. Click Exceptions or More users to control those who can edit. Start enforcement – Click Yes, Start Enforcing Protection to select password protection or user authentication. In addition, you can click Restrict permission to add or remove editors who will have restricted permissionsInformation from: Word Help Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by
  41. 41. 41 DIGITAL SIGNATURE Digital signatures authenticate digital information such as documents, e-mail messages, and macros by using computer cryptography. Digital signatures are created by typing a signature or by using an image of a signature to establish authenticity, integrity, and non-repudiation. See the link at the end of this topic to learn more about digital signatures. Information from: Word Help
  42. 42. 42 1.Word Lesson 6, Exercise 1 2.Word Lesson 6, Project 1 3.Quia: “MSITA Lesson 6” • http://www.quia.com/rr/788531.html Now it is time for you to practice. Please complete the following: Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by

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