Effective military communication

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Communication: The exchange of thoughts, messages, or information, as by speech, signals, or writing. This is a pre-made Army powerpoint class from http://www.pptclasses.com and on loan to Army Writing Style at http://www.armywritingstyle.com for including in their blog for effective military communication. To get a copy of this slideshow visit PPTClasses.

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Effective military communication

  1. 1. Effective Military Communication
  2. 2. Communication: The exchange of thoughts, messages, or information, as by speech, signals, or writing
  3. 3. Barriers to Communication • Physical Barriers • Cultural Barriers • Language Differences • Format Errors • Grammar and Spelling Mistakes
  4. 4. Military Writing
  5. 5. “Effective Army writing transmits a clear message in a single, rapid reading, and is generally free of errors in grammar, mechanics, and usage.” • AR 25-50: Preparing and Managing Correspondence • DA PAM 600-67: Effective Writing for Army Leaders
  6. 6. Seven Rules of the Army Writing Style Rule 1: Put your main point up front (BLUF) Rule 2: Write short paragraphs. No more than one inch deep or six lines long Rule 3: Write short staff papers (one to two pages long) Rule 4: Use active voice Rule 5: Use short, conventional words Rule 6: Write short sentences (about 15 words average) Rule 7: Be correct, be credible, be complete
  7. 7. ACTIVE/PASSIVE VOICE ACTIVE - The subject of the sentence names the actor ACTIVE = DOER --- VERB --- RECEIVER All qualifiers will zero their weapons before qualification. PASSIVE - The subject of the sentence names the receiver of the action. PASSIVE = RECEIVER ---VERB --- DOER All weapons will be zeroed before qualification.
  8. 8. ACTIVE VOICE IS MORE EFFECTIVE BECAUSE … It is a stronger form of expression because it indicates the agent and shows the action. It states the action in fewer words. It prevents confusion about the actor. Use of “I” and “We; the first person takes responsibility for the action.
  9. 9. DISADVANTAGES OF USING PASSIVE VOICE Leaves critical information unstated Evades responsibility Increases length
  10. 10. HOW TO RECOGNIZE THE PASSIVE VOICE BE AM IS ARE WAS WERE BEING BEEN PAST PARTICIPLE ENDING IN –ED OR –EN GIVEN TAKEN IMPLEMENTED CONDUTED ORDERED
  11. 11. HOW TO CORRECT PASSIVE VOICE Put the doer before the verb. Appropriate clothing will BE WORN by all personnel. All personnel will wear appropriate clothing.
  12. 12. HOW TO CORRECT PASSIVE VOICE Drop part of the verb. The soldier WAS TRANSFERRED to Ft Bragg. He transferred to Ft Bragg.
  13. 13. HOW TO CORRECT PASSIVE VOICE Change the verb. Personnel ARE PROHIBITED from smoking during refueling operations. Personnel must not smoke during refueling.
  14. 14. Military Briefs
  15. 15. Different Types of Briefs • • • • Information Decision Mission Staff
  16. 16. Step 1: Research The Topic (1 of 2) • • • • Obtain All Available Information Write Detailed Notes Organize Your Notes Determine the Purpose of Your Briefing
  17. 17. Step 1: Research The Topic (2 of 2) • • • • Determine the Role of the Briefer Determine Who the Audience Is Determine the Setting Determine the Time Constraints
  18. 18. Step 2: Plan the Briefing • Refine Your Thesis Statement • Plan Your Major Parts • Sort the Major Parts • Write a Draft Introduction • Write a Draft Conclusion
  19. 19. Step 3: Deliver the Practice Briefing Rehearse Rehearse Rehearse
  20. 20. Step 4: Revise the Briefing • Focus on Your Audience’s Perspective • Validate Your Introduction • Validate the Body of Your Introduction • Validate Your Conclusion • Review Your Style • Revise As Necessary
  21. 21. Step 5: Deliver the Final Briefing • Be Prepared to Handle Audio-Visuals • Develop a Method of Answering Questions • Be Prepared to Handle any Problems Which May Arise During Your Briefing
  22. 22. Information Brief 1. 2. 3. 4. 5. 6. Introduction Slide Purpose Slide Outline Slide Main Point Slides Summary Slide Conclusion Slide
  23. 23. Information Brief 52nd Infantry Division (Mechanized) CPT Hennessey UNCLASSIFIED
  24. 24. Information Brief PURPOSE To inform COL ### about…….. • Clearly state the purpose of your brief. • If your slide is done right, it can speak for itself. • As a general rule don’t read the slides, however, you must ensure the audience knows the purpose of your brief.
  25. 25. Information Brief OUTLINE Main Point #1 Main Point #2 Main Point #3…….etc.. Summary Questions Conclusions
  26. 26. Information Brief MAIN POINT • Start with your first supporting point. It should coincide with the first main point you showed on your outline. • Use bullets to highlight. • Focus slide content to complement your briefing. • Don’t overcrowd your slide. Use no more than 5 – 7 lines. • Don’t forget to transition to the next slide. Develop deliberate transitions to help your audience stay on track with you. Simple example is – “Now that I’ve told you about……let me show you….”
  27. 27. Information Brief SUMMARY Main Point #1 Main Point #2 Main Point #3 Etc…. • Summarize the major points of the briefing; then ask for questions. • Ensure that the audience knows that you welcome their questions.
  28. 28. Information Brief Conclusion • Be Brief, Be Clear, Be Gone • You must conclude. Conclusions may be verbal. Some of the best are. • You may have a conclusion slide. This could be your most important slide – it’s what you want your audience to remember about your brief. • This could be a famous or not-so-famous quote or maybe even the bottom line of your brief.
  29. 29. History of the 82nd Airborne • • • • • • • • • • • • • • • • Formed Aug. 25th 1917 at Camp Gordon, GA. Nicknamed “All Americans” 1918- Deployed to France against German Imperial Army in WWI Demobilized after WWI, then reactivated in during WWII 1942- 82nd Infantry Div. became the 1st Airborne Div. in the US Army & redesignated 82nd Airborne Div. 1943- Sicily & Salerno, Italy 1944- Operation NEPTUNE: airborne invasion of Normandy Operation OVERLORD (D-Day): assault on Nazi-occupied France Operation MARKET-GARDEN: Holland 1983- Operation URGENT FURY: deployed to Caribbean Operation JUST CAUSE: Panama 1991- Operation DESERT STORM: Iraq 1993- Jumped out of planes many times and got into lots of bar fights down in Fayetteville, NC 1995- Crazy soldier opened fire on PT formation at “O-dark thirty”. Had the snot beat out of him by some SF soldiers looking for cover 1996- Bragged about how great they are, went downtown and got drunk 2002- Pounded some Taliban loosers into the nasty dirt 2003- Chilled out while 3rd ID kicked some ass and then went into Iraq after the shooting stopped
  30. 30. History of the 82nd Airborne • Formed Aug. 25th 1917 at Camp Gordon, GA. Nicknamed “All Americans” • 1918- Deployed to France against German Imperial Army in WWI • Demobilized after WWI, then reactivated in during WWII • 1942- 82nd Infantry Div. became the 1st Airborne Div. in the US Army & redesignated 82nd Airborne Div. • 1943- Sicily & Salerno, Italy
  31. 31. Histry of the 82nd Airborn • Fromed Aug. 25th 1817 at Camp Gordon, GA. Nicknamed “All Americans”. Then they spend some R&R and hung out by the PX, pulled CQ or SDO waiting for the CG do do a CIP. • 1918- Deployed to Germany against France’s Imperial Army in WWI • Demobilized after WWIII, then reactivated in during WWII • 1942 - 83nd Infantry Div. became the 1st Airborne Div. in the US Army & redesignated 82nd Airborne Div. They are hellacool!!
  32. 32. Information Brief Equipment / Weapons Systems • M1 Abrams Tank • M2 Bradley Fighting Vehicle • M113 Armored Personnel Carrier
  33. 33. Information Brief
  34. 34. Briefing Content • • • • • What is the Branch you are briefing What is their function (What they do) Where do they train (What Army Post) What does the training consist of What types of specific equipment do they use • What would a 2LT do in that Branch • Would you want to be assigned to this Branch

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