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FINANCIAL ACCOUNTING
Client – 800 -> Training
Client – 000 -> Configuration
Client – 1000 -> Testing
User Name : sapuser
P...
TATA MOTORS (TAMO)
GL ACCOUNTS
______________
I. LIABILITIES :- (100001 – 200000)
100001 Retained Earnings A/c
100002 Shar...
III. INCOME (300001 – 400000)
_____________________________
300001 Sales
300002 Sale of Scrap
300003 Purchase Returns
3000...
New Screen
Company : TATACA (Maximum 6 digits Alfa Numeric )
Company Name : TATA GROUP OF COMPANY
Name of Company 2 : Alia...
^ Enter
Click on address field (Shift +F5)
Fill all required columns
Title : Company
Name : Tata Steel
Search Term : ST
Et...
Click on new entries
Business Area: Description:
SSHY HYDERABAD
SSMU MUMBAI
SSBA BANGALORE
SSCH CHENNAI
^ ENTER
SAVE
STEP ...
2 28 11 -1
3 31 12 -1
^ Enter
Save
Come back for 4 times (F3)
B) ASSIGN COMPANY CODE TO A FISCAL YEAR VARIENT (OB37)
Click...
VARIENT NAME
SSSP (4 digit Alf/Num) Posting Period variant
^ Enter
Save
Come back Twice <-
STEP NO 2:::: OPEN & CLOSE POST...
FIELD STATUS VARIENT
DEFINE FIELD STATUS VARIENT ->
0001 – G004 -> Cost Account (Expenses)
G005 -> Bank
G029 -> Revenue
SP...
STEP NO 2:::: Assign company code to field status variant (OBC5)
SPRO -> IMG -> Financial Accounting -> Financial Accounti...
OPERATING CHART OF ACCOUNTS SETTINGS
---------------------------------------------------------------
SPRO -> IMG -> FINANC...
P& L Statement Account
------------------------------------------------
X (Profit / Loss) 100001
^ Enter
Note:- Error mess...
If we want to create 1 more GL Account
Click on Type Description TAB
Change GL A/C no into 100002
^ Enter or Click on Crea...
^ Enter
Save
 2 times
GL DOCUMENT TYPE NUMBER RANGES SETTINGS
-----------------------------------------------------------...
STEP 3  Assign Tolerance group to users
Ravi Vasu Vikas
SPRO  IMG  Financial Accounting  GL Accounting  Business Tran...
GL DOCUMENT POSTING PROCEDURE
________________________________________________________________
1) Received share capital 1...
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Fico notes

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  1. 1. FINANCIAL ACCOUNTING Client – 800 -> Training Client – 000 -> Configuration Client – 1000 -> Testing User Name : sapuser Pass Word : india123 SAP EASY ACCESS  Enter Button Command Screen -> Transaction Code to be enter Ex: FS00) Menu Bar Standard Tool Bar Title Bar Application Tool Bar Status Bar Root Map ->We can access the whole modules from here IDES -> International Demonstration Education System IMG -> Implementation Guide /OBA7 - Display Another Screen PROJECT FOR TATA GROUP Group Company : TATA GROUP OF COMPANIES , COMPANY CODE : TATACA Defining Group Structure: TATA STEEL (TASS)
  2. 2. TATA MOTORS (TAMO) GL ACCOUNTS ______________ I. LIABILITIES :- (100001 – 200000) 100001 Retained Earnings A/c 100002 Share Capital 100003 General Reserve 100004 Kuber Finance (secured Loan) 100005 Loan from Friends (Un secured Loan) 100006 SBI Over Draft 100007 Outstanding Rent A/c 100008 SBI Loan A/c 100009 Customer Down Payment A/c 100010 Bills Payable ASSETS:- (200001 – 300000) _________________________ 200001 Land 200002 Buildings 200003 Plant 200004 Machinery 200005 Furniture 200006 Asset under Construction 200007 Cash 200008 Bank – SBI 200009 Telephone Deposit 200010 Show Room Advance 200011 ABC Loan A/c 200012 Sundry Debtors 200013 Bills Receivables
  3. 3. III. INCOME (300001 – 400000) _____________________________ 300001 Sales 300002 Sale of Scrap 300003 Purchase Returns 300004 Insurance Claim 300005 Interest received 300006 Exchange Rate Gain IV. EXPENSES (400001 – 500000) ______________________________ 400001 Purchases 400002 Sales Return 400003 Wages 400004 Freight 400005 Salaries 400006 Telephone bills 400007 Electricity bill 400008 Printing & Stationary 400009 Rent 400010 Consulate Fee 400011 Interest Paid 400012 Exchange Loss 400013 Payment Difference A/c 400014 Cash Discount 400015 Bill Discounting charges STEP 1:::::DEFINE COMPANY: Sap Easy Access -> Tools -> Customising -> IMG (Implementation Guide) -> SPRO -> Execute Project (Double Click) -> SAP Reference IMG Tab -> Enterprise Structure -> Definitions -> Financial Accounting - > Define Company (Transaction Code OX15) Click on Execute Button
  4. 4. New Screen Company : TATACA (Maximum 6 digits Alfa Numeric ) Company Name : TATA GROUP OF COMPANY Name of Company 2 : Alias Name Address : MG Road PO Box : 123456 etc Country : IN (India) Language Key : EN (English) Currency : INR ^ (ENTER BUTTON) Click on save Request dialogue box where we read to create request CREATE REQUEST Click on create Field (F8) Short Description : Company Configuration Click on save Request No : 1111 Click on Continue - right mark Then date was saved Press F3 for back step STEP 2:::: DEFINE COMPANY CODE Sap Easy Access -> Tools -> Customising -> IMG (Implementation Guide) -> SPRO -> Execute Project (Double Click) -> SAP Reference IMG Tab -> Enterprise Structure -> Definitions -> Financial Accounting - > Edit, Copy, Delete, Check Company Code (OX02) Click on active button Double click on edit company code data Click on new entries Company Code : TASS (Maximum 4 digits Alfa Numeric) Company Name : TATA Steel City : Mumbai Fill all columns
  5. 5. ^ Enter Click on address field (Shift +F5) Fill all required columns Title : Company Name : Tata Steel Search Term : ST Etc…… Click on Save Click on right mark Click on Continue Button Data saved. Note: If we want to create 1 more company code press (F8) for next entry Create TATA MOTORS company code as above steps. STEP 3::: ASSIGN COMPANY CODE TO COMPANY SPRO -> IMG -> Enterprise Structure -> Assignment -> Financial Accounting -> Assign Company code to Company (OX16) Click on Position Company code to maping company Company code = TASS Click on right mark Company = TATACA ^ press enter Click on save button Save request number Data was saved Msg- data was saved STEP 4::::: DEFINE BUSINESS AREA Business area means Branch/ Unit / Specific Area SPRO -> IMG -> Enterprise Structure -> Definition -> Financial Accounting -> Define Business Area (OX03)
  6. 6. Click on new entries Business Area: Description: SSHY HYDERABAD SSMU MUMBAI SSBA BANGALORE SSCH CHENNAI ^ ENTER SAVE STEP 5 ::::: DEFINE FISCAL YEAR (Financial Year) Calendar year - Jan – Dec Non Calendar Year Any given period SPRO -> IMG -> Financial Accounting -> Financial Accounting Global Settings ->Fiscal Year -> Maintain Fiscal Year variant (OB29) A) Maintain Fiscal Year variant (OB29) Click on New Entries FV DESCRIPTION NO OF POSING PERIODS NO OF SPECIAL PERIODS A1 Apr-Mar 4spl 12 1-4 periods ^Enter Select your Fiscal Year variant Double click on PERIODS on left side Click on new entries MONTH DAY PERIOD YEAR SHIFT 4 30 1 5 31 2 6 30 3 7 31 4 8 31 5 9 30 6 10 31 7 11 30 8 12 31 9 1 31 10 -1
  7. 7. 2 28 11 -1 3 31 12 -1 ^ Enter Save Come back for 4 times (F3) B) ASSIGN COMPANY CODE TO A FISCAL YEAR VARIENT (OB37) Click on Position Company Code : TASS CO COMPANY CODE FISCAL YEAR TASS Tata Steel A1 ^ Enter Save Alert Message will come – Ignore FISCAL YEAR VARIANTS PERIODS PERIOD TEXT SHORTERNED FISCAL YEAR (Less than 12 months) Fiscal Year Varient No of Periods No. SP A2 Aug-Mar 4 spl Year depend tick 8 4 POSTING PERIODS OPEN & CLOSE POSTING PERIODS 16 Periods - 12 Posting periods and 4 Special periods SPRO -> IMG -> Financial Accounting -> Financial Accounting Global Settings ->Document -> Posting Periods STEP NO.1:::: DEFINE VARIENT FOR OPEN POSTING PERIODS (OBBO) Click on New entries
  8. 8. VARIENT NAME SSSP (4 digit Alf/Num) Posting Period variant ^ Enter Save Come back Twice <- STEP NO 2:::: OPEN & CLOSE POSTING PERIODS (OB52) Click on New Entries (12 columns) VARIENT ACCT FR ACCT TO ACCT FROM YEAR TOPERIOD YEAR TYPE PERIOD 1 ================== SSSP + for 1 2013 12 2013 Account Type 1 2013 1 2013 FROM PERIOD 2 YEAR TO PERIOD YEAR 13 2014 16 2014 (from period 2 = special periods) ^ Enter Save STEP NO 3::::ASSIGN VARIENT TO COMPANY CODE (OBBP) Click on Position COCD COMPANY NAME CITY VARIENT TASS Tata Steel Mumbai SSSP ^ Enter Save
  9. 9. FIELD STATUS VARIENT DEFINE FIELD STATUS VARIENT -> 0001 – G004 -> Cost Account (Expenses) G005 -> Bank G029 -> Revenue SPRO -> IMG -> Financial Accounting -> Financial Accounting Global Settings ->Document -> Line Items -> Controls STEP NO.1::: Define Field Status Variant (OBC4) Select 0001 field status variant Click on copy as field (F6) Now we will get the following fields FSTV FIELD STATUS VARIANT 0001 Field status variant for 0001 We are going to change in to following manner TSFS Field Status variant for TATA ^ Enter Click on copy all tab (right mark) Save Select your field status variant (TSFS) Double click on field status group Then we can view 41 groups Each group contain number of fields Select G001 field status group Double click on field status tab Double click on general data (sub tab) Keep Text as required entry Come back once Double click on additional account assignment Keep business area as required entry Come back Twice Save Come back twice
  10. 10. STEP NO 2:::: Assign company code to field status variant (OBC5) SPRO -> IMG -> Financial Accounting -> Financial Accounting Global Settings ->Document -> Line Items -> Controls Click on position Company code TASS ^ Enter Save CHART OF ACCOUNTS ABC LIABILIIES ASSETS INCOME EXPENSES Chart of accounts is nothing but list of all GL accounts There are 3 types of chart of accounts 1) GROUP CHART OF ACCOUNTS 2) COUNTRY SPECIFIC CHART OF ACCOUNTS 3) OPERATING CHART OF ACCOUNTS GROUP CHART OF ACCOUNTS ---------------------------------- GL accounts which we will create under Group Chart of Accounts, that we are using consolidation purpose. COUNTRY SPECIFIC CHART OF ACCOUNTS ------------------------------------------------------------- GL accounts which we will create under Country Specific Chart of Accounts, those we are using for country specific reports. OPERATING CHART OF ACCOUNTS: --------------------------------------------------- GL accounts which we will create under operating chart of accounts, will used for to maintain day to day activities of organisation.
  11. 11. OPERATING CHART OF ACCOUNTS SETTINGS --------------------------------------------------------------- SPRO -> IMG -> FINANCIAL ACCOUNTING -> GENERAL LEDGER ACCOUNTING -> GL ACCOUNTS -> MASTER DATA -> PREPARATIONS -> EDIT CHART OF ACCOUNTS LIST STEP NO 1:: ----------- EDIT CHART OF ACCOUNTS LIST (OB13 ---------------------------------------------------- Click on new entries Chart of account- TSOP (4 digit) (operating chart of account) English 8 GL account maximum length is 10 digits ^ Enter Save Come back twice STEP NO 2:: ASSIGN COMPANY CODE TO CHRT OF ACCOUNTS (OB62) ___________ Click on position Company code- TASS TSOP ^ Enter Save Come back STEP NO 3: DEFINE ACCOUNT GROUPS (OBD4) _________ Click on new entries CHART OF ACT ACCT GROUP GROUP NAME FROM ACCT TO A ----------------------------------------------------------------------------------------------------------------------------- TSOP LI Liabilities 100001 200000 TSOP AS Assets 200001 300000 TSOP IN Income 300001 400000 TSOP EX Expenses 400001 500000 ^ Enter Save Come back twice STEP NO 4:: DEFINE RETAIN EARNINGS ACCOUNT (OB53) under Liabilities --------------------------- Chart of accounts TSOP
  12. 12. P& L Statement Account ------------------------------------------------ X (Profit / Loss) 100001 ^ Enter Note:- Error message (Account 100001 is not created in Chart of Accounts) Ignore the warning message ^ Enter Save Come back twice /OBA7 - Display another Screen GL A/c CREATEION: =================== SAP EASY ACCESS -> Accounting -> Financial Accounting -> General Ledger -> Master Records -> GL A/c -> Individual Process -> Centrally (FS00) GL A/c - 100001 Company code - TASS Click on Create Field Type / Description _______________ Account Group - Liability * Balance Sheet Short Text: Retained Earnings Acct Long Text: Retained Earnings Account Click on Control Data Tab _____________________ Currency – INR Y- Only balance in local currincies Y- Line Item Display Sort Key - 001 posting date CLICK ON CREATE BANK / INTEREST TAB --------------------------------------------------------- Field Status Group - G001 (General) ^Enter Save
  13. 13. If we want to create 1 more GL Account Click on Type Description TAB Change GL A/C no into 100002 ^ Enter or Click on Create Create the Share Capital Account as above procedure. But rest of accounts we can CREATE WITH TEMPLATE TAB NOTE: -------- 1) Similarly we have to create all GL Accounts 2) Assets & Liabilities are Balance Sheet Accounts. Income & Expenses are P&L accounts. 3) Assigned Field Status Group G005 for Cash & Bank Accounts, G001 field status group for rest of all accounts. To Create at Chart of account level use transaction code FSP0 To Extend the GL A/c for the company code use the transaction code FSS0 GLOBAL PARAMETERS OF THE COMPANY CODE -------------------------------------------------------------------- Where we can see all the assigned company codes SPRO--> IMG -> Financial Accounting -> Financial Accounting Global Settings -> Company Code -> Enter Global Parameters (OBY6) Click on - Position Company Code - TASS Select the company code Click on Details button (F2) Along with this we are activating these cheque boxes. OK Business Area Financial Statement OK Propose Fiscal Year OK Define Default value date OK Negative posting periods OK Company code is productivity (Security Option) Additional Data : -> Like all company no (VAT No, PIN NO, etc.)
  14. 14. ^ Enter Save  2 times GL DOCUMENT TYPE NUMBER RANGES SETTINGS ---------------------------------------------------------------------- Document Type - is a book to enter entries SA – GL Document type SPRO--> IMG -> Financial Accounting -> Financial Accounting Global Settings -> Document -> Document Header  Define Document Type (OBA7) Click on Position Document Type - SA Select SA document type Click on details button Click on number range information TAB Company Code - TASS Click on CHANGE INTERVELS Click on INSERT INTERVELS NO YEAR FROM NO TO NO ------------------------------------------------------------------------------------- 01 2013 1 100 ^ Enter Save  4 times TOLERANCE FOR GL DOCUMENT ________________________________ (Amount limitations to users to post the GL Document) STEP 1  Tolerance Group A B C 5,00,000 10,00,000 20,00,000 STEP 2  Tolerance for Employees 5 10 20
  15. 15. STEP 3  Assign Tolerance group to users Ravi Vasu Vikas SPRO  IMG  Financial Accounting  GL Accounting  Business Transactions  Open Item Clearing  Clearing Differences  Define Tolerance Group for GL Accounts (OBA0) Click on New Entries Company Code - TASS Tolerance Group - A [Tolerance group for GL doc] ^ Enter Save  2 times come back STEP 2 :- DEFINE TOLERANCE GROUP FOR EMPLOYEES (OBA4) SPRO  IMG  Financial Accounting  GL Accounting  Business Transactions  Open Item Clearing  Clearing Differences  Define Tolerance group for employees (OBA4) Click on New Entries Company Code - TASS Amount per Document [1000000] Amount per open Item Account Item [1000000] Cash Discount per Line Item [5]% Permitted Payment Differences: Revenue - [100] Expenses - [100] ^ Enter Save  come back twice STEP 3: ASSIGN USERS TO TOLERANCE GROUP SPRO  IMG  Financial Accounting  GL Accounting  Business Transactions  Open Item Clearing  Clearing Differences  Assign Users to Tolerance Group (OB57) Click on New Entries User Name Tolerance Group Ravi A ^Enter Save ( This is optional Step, it is applicable when Tolerance group is there)
  16. 16. GL DOCUMENT POSTING PROCEDURE ________________________________________________________________ 1) Received share capital 100,000 by cash on 01-04-2013 2) Cash Deposited in SBI 50,000 on 5-04-2013 3) Paid salaries 5000 by cash on 30-4-2013 Step 1:- 1) Cash A/c Dr To share Capital A/c 2) SBI A/c Dr To Cash A/c 3) Salaries A/c Dr To Cash A/c STEP 2: POSTING KEYS Debit Key : 40 Credit Key : 50 STEP 3: DOCUMENT POSTING PROCEDURE SAP Easy Access  Accounting  Financial Accounting  General Ledger  Postings  General Postings (F-02)

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