Naval Writing skills

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Naval Writing skills

  1. 1. Command CareerCounselor Course Naval Writing Skills 1
  2. 2. Naval Writing SkillsEnabling ObjectivesUpon successful completion of this topic, the trainee will be able to: IDENTIFY the purpose of SECNAVINST 5216.5(series), Department of the Navy Correspondence Manual. LIST the general correspondence standards and guidelines. LIST the CCC correspondence tasks. 2
  3. 3. Naval Writing SkillsEnabling Objectives (cont.) IDENTIFY the processes for writing various types of written correspondence. DESCRIBE how a paragraph is structured. IDENTIFY the process to write Enlisted Personnel Action Requests. PREPARE a plain-paper memorandum for the Plan of the Day (POD) note. 3
  4. 4. Naval Writing SkillsReference Publications SECNAVINST 5216.5(series), Navy Correspondence Manual NAVPERS 15560(series), Naval Military Personnel Manual (MILPERSMAN) NAVPERS 1306/7, Enlisted Personnel Action Request SECNAV M-5210.2, Standard Subject Identification Code (SSIC) Manual 4
  5. 5. Naval Writing SkillsSECNAVINST 5216.5(series), NavyCorrespondence Manual Purpose:  To prescribe uniform standards for the management and preparation of correspondence. 5
  6. 6. Naval Writing SkillsWritten Communication Guidelines The tone, quality, and responsiveness of correspondence is important. The Navy’s image and effectiveness is impaired if correspondence is sloppy, difficult to understand, unresponsive, cold, impersonal, or incomplete. 6
  7. 7. Naval Writing SkillsWritten Communication Guidelines,(cont.) Correspondence must be:  Neat in appearance.  Correctly formatted.  Error-free.  Grammatically correct. Avoid stereotyping men and women on the basis of gender. Use pronouns and titles that include either sex (e.g. Sailor). 7
  8. 8. Naval Writing SkillsWritten Communication Guidelines(cont.) Don’t write unless you must. Use the phone! Always include a return address and phone number. Use a computer whenever possible.  Spell check and and pruf reed! 8
  9. 9. Naval Writing SkillsWritten Correspondence Tasks Notes for the Plan of the Day/Week Articles for command newsletter and commanding officer’s familygram Memorandums Official letters Naval messages 9
  10. 10. Naval Writing SkillsWritten Correspondence Tasks (cont.) Letters of Commendation/Appreciation Instructions and notices Point papers Monthly Retention/Career Development Report 10
  11. 11. Naval Writing SkillsParagraph Structure Single-paragraph structure:  Includes introductory sentence, which includes the thesis (The point of the document), supporting sentences, and a conclusion. 11
  12. 12. Naval Writing SkillsParagraph Structure (cont.) Multi-paragraph structure:  The FIRST paragraph should include the thesis, mention the support for your thesis, and introduce the next paragraph. 12
  13. 13. Naval Writing SkillsParagraph Structure (cont.) Multi-paragraph structure (cont.):  The MIDDLE paragraphs will expand on the support of your thesis. The last sentence of each paragraph should provide a smooth introduction into the next paragraph. 13
  14. 14. Naval Writing SkillsParagraph Structure (cont.) Multi-paragraph structure (cont.):  In the LAST paragraph, repeat the thesis and your support, but not in the same words. The last sentence should bring the document to a smooth conclusion. 14
  15. 15. Naval Writing SkillsMILPERSMAN 1306-112, EnlistedPersonnel Action Requests Purpose: “…provides a standard Navywide format for the submission of requests to Cognizant Assignment Control Authority.” 15
  16. 16. Naval Writing SkillsMILPERSMAN 1306-112, EnlistedPersonnel Action Requests (cont.) Application Procedures: online or hard copy, NAVPERS 1306/7:  Used for any program, school, reassignment, or special duty for which a particular requesting format is not specified.  Ineligible Sailors shall be informed, in person by their command, the reason for their ineligibility. 16
  17. 17. Naval Writing SkillsMILPERSMAN 1306-112, EnlistedPersonnel Action Requests (cont.) Request for Waivers:  Shall be addressed in the remarks section of NAVPERS 1306/7, Enlisted Personnel Action Request. 17
  18. 18. Naval Writing SkillsMILPERSMAN 1306-112, EnlistedPersonnel Action Requests (cont.) Commanding Officer Endorsement:  Requests submitted on electronic NAVPERS 1306/7 by the command’s designated person(s) will be considered endorsed by the commanding officer unless otherwise indicated on the request. 18
  19. 19. Naval Writing SkillsSummary and Review What is the purpose of the Navy Correspondence Manual? Describe the structure of a multi- paragraph document. List various types of written correspondence. What is the purpose of Enlisted Personnel Action Request? 19

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