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Enl advancement board brief for pers 803 webpage (25 oct 2012)

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  • Chapter 2 of the advancement manual provides advancement eligibility criteria. Every enlisted advancement board is announced via a NAVADMIN which details the board’s convening date, provides amplifying advancement board eligibility criteria, and guidance on communicating with the board. These NAVADMINs are available on NPC’s enlisted board web pages. The ONLY authoritative source in determining CPO, SCPO, and MCPO board eligibility for enlisted advancement boards is the NETPDTC Examination Profile Sheet available on the Navy Advancement Center’s (NAC) website via your NKO account. The link to the NAC section on NKO is under the Career Management tab. Do not rely on BOL or social media sites to verify your board eligibility. If you do not have a NETPDTC profile sheet indicating “SELBD ELIGIBLE”, you WILL NOT be considered by the selection board. If your profile sheet indicates “BUPERS Invalid”, you may contact PERS-802 to determine the reason. PERS-802 POC info is contained in the cycle NAVADMIN. Additional considerations for board eligibility include: - Whether a member was selected for commissioning programs (MSCISPP stands for Medical Service Corps In-Service Procurement Program). - Whether a member submitted a voluntary or involuntary fleet reserve request. The effective date of an involuntary fleet reserve request aligns with a member’s HYT date whereas the effective date of a voluntary request is prior to a member’s HYT date.
  • Continuing with additional advancement board eligibility considerations: - Whether a member has reached HYT. Sailors reaching HYT must be in an eligible status on or after the dates listed the year the board convenes. - Whether a member who is in a rating which requires a security clearance has a clearance. - Whether a member complies with the “Early Promote” waiver requirements - Whether a member is eligible for an “In-Theater Selection Board Eligible” waiver, was “validated” by their command and has a SELBD ELIGIBLE profile sheet - Whether a member recently was approved for change in rating - And most importantly, whether a member maintains their CO’s recommendation for advancement Refer to Chapter 2 of the advancement manual and the advancement cycle NAVADMIN for questions regarding advancement board eligibility.
  • Some reasons for adding a candidate to the board after the initial eligibility file is loaded: Command validates a candidate as eligible because their fleet reserve request was cancelled, an exam discrepancy was corrected through the Navy Advancement Center now making the member eligible, or a candidate was validated by their command who is eligible for an in-theater waiver. Some reasons for deleting a candidate to the board after the initial eligibility file is loaded: A member is not eligible for “Early Promote” TIR waiver A member does not meet the eligibility requirements based on HYT A member submits a voluntary Fleet Reserve or Retirement request A member is invalidated by the command because of loss of advancement recommendation A member is an LDO/CWO selectee and has not declined their selection to LDO/CWO A member is in a rating which requires a security clearance and either does not hold a clearance or their security clearance is revoked Every LTB received by NPC’s Customer Service Center is accounted for. Those LTB’s complying with the policy of the cycle NAVADMIN are presented to the board for consideration. Each enlisted board season NAVPERSCOM receives approximately 200 letters to the board received after the “received by” date published in the board NAVADMIN and cannot be presented to the board. Candidates must play close attention to the received by date for their letter to the board and comply with that receive by date to ensure their letter to the board is presented to the board. Candidates may now encrypt their email letters to the board. Email address is CSCSELBOARD@navy.mil.
  • Senior Chief Petty Officers may serve as board members for the Active and Reserve CPO boards. PERS-8 receives board member and board recorder applications then builds the board membership to closely reflect the demographics of the eligibles. Members and recorders are notified of their selection as board members and recorders approximately a month prior to the board convening. Membership MUST NOT be compromised. Only those in the board member’s or recorder’s immediate chain of command with a need to know should be award of their pending board assignment. Membership is made public only after the board convenes.
  • Quotas are vacancy driven, approved by the Chief of Naval Personnel, and are made public after the board convenes. Regarding unfilled quotas also known as returning quotas, candidates must first meet the board’s precept “fully qualified” standard to be selected for advancement. When an insufficient number of candidates in a competitive group meet the fully qualified standard to fill that competitive groups advancement quotas, then quotas go unfilled.
  • The Convening Order which provides the board’s membership and quotas is made public after the board convenes and is posted on NPC’s enlisted boards webpages. The Senior Enlisted Boards Precept which is used for all enlisted advancement board conducted that year is made public on NPC’s enlisted boards webpages once the first enlisted advancement board is convened. Traditionally this is the Reserve SCPO/MCPO advancement selection board.
  • What can be made public of the enlisted advancement board process reflects on this slide.
  • Unlike officer boards where candidates’ records are individually briefed and voted by the membership in the tank, for enlisted advancement boards the majority of the record briefs and deliberations take place by the individual panels in the panel rooms. Their recommended selects and non-selects by competitive category, know as the “slate” is then presented to the board president for review and precept compliance and then briefed to the membership in the tank for an acceptance/non-acceptance vote. Once all slates are accepted by a board majority and following the board security brief, the board may adjourn. The number of quota groups enclosed with the board’s convening order (minus the zero quotas) equals the number of competitive group slates which are voted in the tank.
  • To help alleviate confusion in terminology between the Enlisted Summary Record (ESR) and the Electronic Service Record (ESR), the Enlisted Summary Record was renamed the "Personnel Data Summary" or commonly known as the Performance Summary Record Part 1. On BOL, the menu item was changed to "ODC/OSR/PSR" removing ESR. The PSR Part I contains the Personnel Data Summary; PSR Part II is the Evaluation Summary (Pre-1996 Form); and PSR Part III is the Evaluation Summary (1996 to Present).
  • The safest way to preserve the integrity of the board process in providing career guidance to candidates on selection board matters is via career development boards after the results are made public, not one on one discussions between board members and candidates. When board members are providing selection board briefs, refrain from using the term “we” as in what they and their panel or the board did, considered, etc.
  • The board’s results are generally made public 3-4 weeks following the board’s adjournment. Date of Call-out is not public information. Ensure command access BOL is current. This is the immediate way to identify those placed on hold. Holds receive a CNPC letter via e-mail providing “hold” resolution guidance. Profile sheets produced by NETPDTC reflect select/non-select status. Rate Change Authorizations are published as pay dates are determined.
  • Command and candidate’s responsibility Know who is and is not eligible Know how to verify and correct eligibility (withdrawing recommendation for advancement) Board results (BOL) Post-board matters PRIMS Page 13 for PFA Failure and loss of security clearance not being sent to the OMPF
  • Special selection boards are conducted for members who were not properly considered by the regular board due to circumstances beyond their control. Chapter 1 of the advancement manual provides guidance on requesting approval for consideration by a special selection board. Do not rely on the option to be considered by a special selection board if you did not verify your board eligibility prior to the board convening. Every candidate and command must exercise reasonable diligence to ensure an eligible candidate’s name appears on the board eligibility list prior to the board convening.

Transcript

  • 1. Enlisted AdvancementBoardsNavy Personnel CommandEnlisted Selection Boards (PERS-803)Oct 2012
  • 2. EligibilityCommunicating with the BoardMembershipQuotasBoard ProcessSpecial BoardsFAQs and MythsEnlisted Advancement BoardsWe will discuss
  • 3.  Eligibility questions? First read the advancement cycle NAVADMINand Chapter Two of the Advancement Manual View your board eligibility profile sheet via NKO•CPO, SCPO, and MCPO candidates•No profile sheet? You will not be considered by the board. If a "BUPERS Invalid", contact PERS-802 to verify reason Except STA-21, MECP, and MSCISPP, selects for commissioningprograms are ineligible, i.e. LDO/CWO selects Fleet Reserve/Retirement Requests• Voluntary (Prior to mandated) -vs- Involuntary (At HYT)• Must be in an eligible status on 1 July (E8/E9) or 1 Sep (E7)Enlisted Advancement BoardsEligibility
  • 4. HYT Waiver• Cannot exceed HYT for next paygrade• Must go to or beyond 1 July (E8/E9) and 1 Sep (E7)Security ClearancesEarly Promote TIR Waiver (CPO Candidates)• Must maintain EP’s and must be EP Periodic eval (can be 1 of 1)In-Theater CPO board waiver• Not automatic; command must send validation to exam center•Must be Boots On Ground in specific locations. Refer to NAVADMIN336/07 paragraphs 3 and 8.Recent Change in Rating?•Must be approved 1 month prior to board conveningMust maintain CO’s recommendation for advancementEnlisted Advancement BoardsEligibility
  • 5. Your Letter to the Board (LTB)•Only method to communicate with the board!•Must be **RECEIVED** by the cut-off date in cycle NAVADMIN•Read the cycle NAVADMIN before you begin!•Consider having an experienced board member review your OMPF with you•Per the cycle NAVADMIN, submit items you want considered that aremissing from your OMPF•NSIPS Electronic Service Record (ESR) data not available to the boardunless it is in your OMPF, otherwise submit it with your LTB if you want theboard to consider it•No Third Party Correspondence•Do not send originals, they will not be returned•Do not send duplicates of items already in your OMPF•Do not highlight items on your documents mailed•Include your FULL SSN on each page submitted•Documents forwarded to selection boards do not update your OMPF•Can be e-mailed or snail-mailed to the address in the cycle NAVADMINEnlisted Advancement BoardsCommunicating With The BoardKEEP OMPF CURRENT!
  • 6. PERS-8 Actions: Scrub eligibility• Multiple adds and deletes• Dilemma: No immediate notification of adds or deletes.• Candidates should periodically review NavyAdvancement Center web site for profile sheet changes 100% accountability and verification of LTBs. ReasonsLTB not presented to board:•Candidate not board eligible•LTB received after “received by” date published in thecycle NAVADMINEnlisted Advancement BoardsPre-BoardCANDIDATES: CLOSELY MONITOR YOUR ELIGIBILITY
  • 7. Membership demographics:Source Rating RaceGender Geographic LocationCommunity Special QualificationsComponent Prior Board ExperienceNumber of reviewsUp to 20 panels for record review:•1 CAPT (President who is independent of all panels)•1 CDR and 3-10 (MCPOs/SCPOs)•Related Ratings and Special Qualifications Where Possible(Examples)Admin Panel Surf Hull/Eng PanelAviation Panel Information DominancePanelSeabee Panel Avionics PanelSpec War Panel Airframes PanelSupply Panel Surf Deck/Ops PanelCorpsman Panel Weapons PanelEnlisted Advancement BoardsMembership and Panels
  • 8. Quotas• Vacancy driven• Recommended by Enlisted Community Managers• Approved by Chief of Naval Personnel for AC/FTSand Chief of Navy Reserve for SELRES• Made public when board convenes• May go unfilled when insufficient number ofcandidates meet “fully qualified” standardEnlisted Advancement BoardsQuotas
  • 9.  Convening order from the Chief of Naval Personnel to theBoard President provides:• Date board shall convene• Direction to conduct board per the precept• The Selection Standard• Guidance on quota use and restrictions• Guidance on secrecy of board deliberation• The membership and quotas• Direction to gather feedback to improve future boardsEnlisted Advancement BoardsBoard’s Convening Order
  • 10.  Precept provides the board guidance on items to considerwhen selecting the Navy’s future leaders such as:General guidance, fully qualified and best qualified considerationsDeckplate Leadership Education / Personal & Prof DevelopmentCompetency and Skill Anti-Terrorism and Force ProtectionCollateral Duties Teaching, mentoring, upholding standardsCommunication skills Comprehending Naval heritage andhistoryKnowledge of rate Language, Regional Expertise, CultureLeadership in Diverse Orgs Navy SpecialWarfare ExperienceRecruiting, RDC, Instructor Individual Augmentation PerformanceOverseas and Arduous Duty Naval Expeditionary Force ExperienceEnlisted Advancement BoardsBoard’s PreceptARE YOU EXHIBITING THESE LEADERSHIP TRAITS ANDARE THEY DOCUMENTED IN YOUR EVALUATIONS?
  • 11. Enlisted Advancement BoardsBoard’s PRECEPT (Cont)NAVY DOES NOT EMBRACE BLIND ADHERENCE TO AZERO-DEFECT MENTALITY
  • 12. • Board is sworn in and convened• Members receive board process in-briefs and training• Members read convening order and precept• Recorders randomly assign records within panels• Members conduct two INDEPENDENT reviews of each record• Place candidates in order by score (highest to lowest)• Establish the “crunch zone”• Deliberate those within the “crunch” for selection• “Slate Brief” – Brief sampling of selects/non-selects to President• Present all slates to board members in the tank for voting• Conduct debrief on security of board deliberation & adjourn board• Conduct Post-board adverse review of recommended selects• Board President’s Call-out with CNP• Results approved and public release authorized via NAVADMIN /BOL• Notify those placed on “hold” resulting from the post-board scrub• Profile sheets generated reflecting the results of the boardEnlisted Advancement BoardsBoard Process
  • 13. Tanking Process• Final stage of the selection process• Panel presents the slate to the board for approval• Final selections are voted and approved by Boardmembership in the tank• Enlisted boards confirm/not confirm panelrecommendations• Briefs are platform generic and do not identify candidatesbeing briefedEnlisted Advancement BoardsBoard Process (Cont)SLATES VOTED VICE INDIVIDUAL RECORDS
  • 14. Official Military Personnel File (OMPF) field codes30-38• Available via BOL menu item: “OMPF-My Record”Performance Summary Record (PSR)• Available via BOL menu item: “ODC, OSR, PSR”Part I (Personnel Data Summary)Part II (Pre-1996 evaluation summary)Part III (1996 to present evaluation summary)Candidate’s Letter to the BoardEnlisted Advancement BoardsWhat the board reviewsACCURACY OF THESE THREE ITEMS MAY BE THEDIFFERENCE BETWEEN SELECT AND NON-SELECT
  • 15. Evaluations• Trait average vs summary group and reporting senior’s average• Break out among peers• Promotion recommendation Consistent? Improving? Declining? One of one versus competitive peer group• Description of duties Job scope, leadership and level of responsibility Impact of position on command mission Difficult/Arduous Duty? Increased responsibilities?• Professional Maturity and Experience History of assignments (normal sea/shore rotation) Diversity of duty Out of rate assignmentsEnlisted Advancement BoardsBoard Considers…
  • 16. Common strengths• Leadership at sea or in challenging assignmentsDocumented mentoringIncreasing scope of responsibilityDocumented throughout your eval• Qualifications and Collateral DutiesCommand impact• Successful performance in challenging assignments(Sea/Shore)Instructor DutyRecruiting DutyRecruit Division CommandersRating community impact (Detailer/ECM, etc.)NECC, SPECWAR, OverseasProductive Individual Augmentee (IA)/MobilizationEnlisted Advancement BoardsBoard considers…
  • 17.  Common strengths• Performance and RecommendationsStrong recommendations for promotion to CPO, SCPO,MCPOSustained Superior PerformanceStrong Breakout among peers in large groupsRecommendations and write-ups should matchFCPOA & CPOA /Mess/Induction involvement.*Leads Peers*• SailorizationPositively Impacting retention and Sailors’ growthQuantifiable results of your mentoring• Successful performance on deployments/IA/Mobilization clearlystated in narrative• Diverse Sea/Shore rotationEnlisted Advancement BoardsBoard considers…
  • 18. Common evaluation weaknesses• Adverse matter that is poorly explained or buried in the write-up• Promotion recommendation and write-up contradict• Creative comments which do not describe potential foradvancement• Eval concentrates too much on technical aspects; Do’er viceleaderOverall what does the board consider?• The candidate’s POTENTIAL to serve in the next higherpaygradeEnlisted Advancement BoardsBoard considers…
  • 19. NSIPS ESR data not in the OMPF• Forwarded to the OMPF at time of reenlistment/recordclose-out Items sent to the board other than by the candidateLetters to the board received after the “received by” date NTMPS, FLTMPS, ETJPRIMS informationEnlisted Advancement BoardsWhat the board DOES NOT reviewWANT THE BOARD TO CONSIDER ITEMS NOT IN YOUROMPF? YOU MUST SUBMIT IN YOUR LTB.
  • 20. Sampling of items members of the board cannot discuss:• Proceedings and deliberations of the board• Recommended selectees prior to results being made public• Why a candidate was or was not selected• Items they saw in a candidate’s record• Score sheet categories or point values• Panel they were assigned to during the board• Period of review, i.e. last XX years or entire career• Tolerance in scoring differences• How a crunch is established• Which selects and non-selects are briefed in the tank• The items on Slate 1 and Slate 2 briefed in the tank• Methodology used in determining their selections• Percentage required to pass a slateEnlisted Advancement BoardsMembers Maintaining their OathMAY NOT BE DISCLOSED
  • 21.  Conduct post-board review of selects to identifyadjudicated or pending substandard or adverseinformation. Items discovered are:• Security clearance issues• Misconduct• PFA failures or missing PRIMS data These selects are placed on hold, notified of theirselection and hold status, who then provide additionalinformation to CNP to decide whether to release the holdor permanently remove their selection. Holds take six weeks to one year to resolveEnlisted Advancement BoardsPost-BoardIS YOUR PRIMS UP TO DATE?
  • 22.  Sailors not knowing how to verify their board eligibility.• Board profile sheet is the official source• No profile sheet = not being considered by the board Command leadership without BOL access when results arepublished Post-board scrub• Missing PRIMS data, PFA failures, security clearance issues,NJPs, DFC, pending investigations• Results in missing sequence numbers on NAVADMIN Adverse event occurs, command documents locally, but fails toreport that info to PERS/OMPF. Result: Candidate gets advanced. Record Maintenance and Communicating With BoardsEnlisted Advancement BoardsCommon Issues
  • 23. Special Selection Boards• Not properly considered due to circumstancesbeyond their control• Normally held in January or in conjunction withregular boards• CNPC adjudicates requests• Eligibility terminates 9 months after the regularboard convened• Selects DOR computed from missed boardMember shares equal responsibility with theirparent command in ensuring their name appears onthe eligibility list prior to the boardEnlisted Advancement BoardsSpecial Boards
  • 24. 1. A member of the board who knows you increases your chances foradvancement. FALSE2. The selection board only considered items in my OMPF, PSR, and items inmy Letter to the Board (LTB). TRUE3. Should a career summary be included with my LTB? By policy, only itemsmissing from the candidate’s OMPF should be included in their LTB.4. The selection board accepts items from both me and my command up to theconvening of the board. FALSE (only from candidate)5. Advancement board eligibility is posted on BOL. FALSE (Only results)6. Advancement board eligibility profile sheets are available for CPO, SCPO,and MCPO candidates. TRUE7. When will the board’s results be released? The scheduled date of thecall-out and release of the results is not made public.Enlisted Advancement BoardsFAQ’s/Myths
  • 25. 8. CPO candidates are automatically board eligible if on an IA in theater.FALSE. Must be validated as board eligible by their command. NAVADMIN336/07 paragraphs 3 and 8 refer.9. I am mobilized which makes me eligible regardless of my HYT. FALSE10. Only adverse information contained in my OMPF can be considered by theboard. TRUE, unless submitted in the candidate’s LTB.11. CMCs/SELs maintaining their BOL for advancement results is important.TRUE. Without BOL access, “holds” cannot be readily identified.12. How is PRIMS used in the selection board process? It is used in the post-board process but not during the selection process.13. How is NSIPS ESR data used in the selection board process? Only ifcontained in the OMPF or in the candidate’s LTB.14. Is security clearance information made available to selection boards? No,except where documented in narrative of an eval or on a revocation page 13.Enlisted Advancement BoardsFAQ’s/Myths
  • 26. 15. A change in rating must be effective how long before the advancementboard convenes to be considered in the correct competitive category? Onemonth.16. When must your letter to the board be received by NPCs customer servicecenter to be considered by the board? By the “received by” date published inthe cycle NAVADMIN.17. Which reference should you refer to for amplifying policy guidance foreach selection board? The cycle NAVADMIN.18. Once you verify that you have a board eligible profile sheet, is there anyreason either before or during the board to re-verify your profile sheet thatyou are still board eligible? Yes. You may receive a BUPERS INVAL profilesheet without notification if you lose board eligibility.19. How many enclosures do you list on your letter to the board? One.Example, Encl: (1) Package of items for review.Enlisted Advancement BoardsFAQ’s/Myths
  • 27. 20. How far back in the record does the board consider? The entire recordmay be considered.21. When was use of the page 4 discontinued? When your servicingpersonnel office began using NSIPS ESR.22. When and where can I read the current fiscal year Active-Duty andReserve Senior Enlisted Advancement Selection Board precept? It is madepublic after the Reserve E8/E9 board convenes in February and is posted onNPC selection board website.23. Why are items which reflect in NSIPS ESR not reflecting in my OMPF?Your ESR requires close-out either upon reenlistment or separation by yourservicing personnel office for items to be submitted to your OMPF.24. What is the number one factor for selection and where would you find itwritten? Proven, sustained superior performance in difficult and challengingjoint and in-service leadership positions found in the Senior EnlistedAdvancement Board precept.Enlisted Advancement BoardsFAQ’s/Myths
  • 28. 25. The precept refers to career rating guidelines (rating career paths). Theseare updated prior to each FYs enlisted boards. Where can I view myratings career path? Enlisted Community Manager’s webpage on NPC’swebsite.26. A FCPO selection board eligible for CPO fails the Spring 2012 PFA. Theircommand’s PFA cycle is 23 APR - 25 MAY. How is this information madeavailable to the board? After the member signed the PFA failure page 13, thatpage 13 must be electronically submitted by the servicing personnel office toPERS-313 and it must be accepted into the candidate’s OMPF prior to theboard convening.27. A Chief eligible for SCPO gets a DUI and receives NJP and is awardedpunishment while the SCPO board is in session. How is this informationmade available to the board? It cannot. However, the CO does have theoption to withdraw the Chief’s recommendation for advancement per article721 of the advancement manual. Ensure mandatory reporting of E6-E9misconduct is reported to PERS-832 immediately per MPM 1616-040. If therecommendation is not withdrawn and if the Chief is selected for advancement,the NJP will be identified via the post-board scrub.Enlisted Advancement BoardsFAQ’s/Myths
  • 29. 28. On the NAVADMIN which announced the board’s results, what does thesequence number indicate? It ranks the candidates selected for advancementby seniority within each competitive category.29. What if a sequence number or numbers are missing on the NAVADMINwhich announces the board’s results? Either selects were placed on hold orquotas were unfilled.30. I (CO) awarded a SCPO NJP four months ago, I did not pull hisrecommendation for advancement and I did not do a special eval documentingthe NJP because I intend to report the NJP in his next periodic eval. However,the MCPO board results were just released and he was selected for MCPO.What should my command have done to ensure the board was aware of therecent NJP? Via “OMPF - Command View” on BOL, selected commandleadership or authorized users should have verified the SCPO’s OMPF prior tothe board to ensure the NJP documents reflected in the SCPO’s OMPF.Enlisted Advancement BoardsFAQ’s/Myths
  • 30. QUESTIONS ?Enlisted Advancement Boards