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Best scenarios to boost your SharePoint implementation <br />Toni Frankola<br />Acceleratio Ltd.<br />Croatia<br />
Sponsors<br />
Session Objectives and Takeaways<br />Learn (at least) one new thing you can use to improve you SharePoint site tomorrow<b...
Contents<br />
Quick poll<br />My company is:<br />Microsoft Partner company<br />Small-Medium business (up to 500 employees)<br />Enterp...
Quick poll (2)<br />SharePoint – implementation status:<br />Not installed<br />Implemented, but still »work in progress«<...
Quick poll (3)<br />We are using:<br />SharePoint Services 3.0<br />SharePoint 2007 Standard<br />SharePoint 2007 Enterpri...
Contents<br />
The dark project reality<br />
What about my SharePoint project?<br />
The problem<br />10% - SharePoint technology<br />90% - SharePoint Content and People<br />
SharePoint planning / requirements<br />Find out what are the requirements<br />Requirements gathering before installation...
SharePoint - Lego® approach<br />2...<br />3...<br />1...<br />
Contents<br />
SharePoint as you see it<br />
SharePoint as End user sees it<br />
Recommended reading<br />
MAX 28 words<br />No copyright, no Google<br />
EndUserSharePoint.com<br />http://endusersharepoint.com<br />http://endusersharepoint.com/STP - Q&A<br />
UX – Navigation<br />
UX – Navigation (2)<br />Author: Paul Grenier <br />
Interface improvements (3)<br />Author: Paul Grenier <br />
Simple clean interface<br />Author: James Milne <br />
Can 2010 help?<br />
What can I do with 2010?<br />Default List ribbon sample<br />Make it more „fluent”<br />Custom Ribbon<br />
Contents<br />
Eat your own dog food<br />SharePoint team should publish a blog<br />How-to guides<br />Information about new features<br...
Eat your own dog food (2)<br />
Trick – Information push<br />End users prefer to be notified via email<br />Push info via »Alert me«<br />Subscribe their...
Contents<br />
Eat your own dog food<br />SharePoint Issue tracking on SharePoint<br />Start on top of Microsoft Templates<br />Expand as...
Issue status<br />
Contents<br />
SharePoint as self-service HR portal<br />WIN-WIN situation<br />HR Ideas (some available as Microsoft Templates)<br />Ann...
HR application »ingredients«<br />OOTB WSS<br />A workflow tool<br />Security, approvals, calculations...<br />My recommen...
Workflow benefits<br />Cut approval times shortened<br />From days to within 1 business hour<br />Reports show you bottlen...
Nintex workflow view<br />
HR Portal - example<br />
HR Portal (2)<br />
Contents<br />
Project Management Scenario<br />Resource: SharePoint for Project Management book<br />Implement SharePoint for your PMO<b...
At PMO Level<br />
How might your site look like?<br />
Web Parts<br />Project Info<br />Tasks by Workflow<br />
Calendar aggregation<br />Milestones<br />Web Parts (2)<br />Navigation<br />
At PMO Level<br />
Aggregating information from subsites<br />Aggregating data (2007)<br />CQWP (SharePoint only)<br />Lightning Tools<br />B...
Contents<br />
Internal Phonebook Scenario<br />Benefits:<br />OOTB functionality<br />Simple to use<br />Access 2007 for printing<br />C...
Internal Phonebook Scenario (2)<br />Printing with Access 2007 (OOTB)<br />Search Contacts as you type (check my blog)<br />
Contents<br />
Check list<br />Use analytics to improve your content<br />Improve your content to match<br />Improved in SP 2010<br />Che...
Contents<br />
Governance check list<br />Governance Plan (minimum):<br />Information architecture (site structure)<br />Taxonomy (consis...
THANk YOU<br />Toni Frankola<br />http://www.sharepointusecases.com<br />http://twitter.com/tonifrankola<br />
Sponsors<br />
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Slovenian SharePoint Conference 2009 - Best Practices To Boost Your Share Point Implementation

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Your organization has deployed SharePoint as the ultimate collaboration platform that will solve all your problems in a blink of an eye. However you, as the content owner, are still struggling with end users and all the SharePoint features. In this session we are going to discuss tools you have at hand and simple and effective scenarios you can implement on your portal. These will help end-users to perform day-to-day operations with ease and to boost the overall SharePoint adoption.

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Transcript of "Slovenian SharePoint Conference 2009 - Best Practices To Boost Your Share Point Implementation"

  1. 1. Best scenarios to boost your SharePoint implementation <br />Toni Frankola<br />Acceleratio Ltd.<br />Croatia<br />
  2. 2. Sponsors<br />
  3. 3. Session Objectives and Takeaways<br />Learn (at least) one new thing you can use to improve you SharePoint site tomorrow<br />Target audiance: Power (end) user<br />
  4. 4. Contents<br />
  5. 5. Quick poll<br />My company is:<br />Microsoft Partner company<br />Small-Medium business (up to 500 employees)<br />Enterprise (more than 500 employees)<br />
  6. 6. Quick poll (2)<br />SharePoint – implementation status:<br />Not installed<br />Implemented, but still »work in progress«<br />Completed<br />
  7. 7. Quick poll (3)<br />We are using:<br />SharePoint Services 3.0<br />SharePoint 2007 Standard<br />SharePoint 2007 Enterprise<br />SharePoint 2010 <br />
  8. 8. Contents<br />
  9. 9. The dark project reality<br />
  10. 10. What about my SharePoint project?<br />
  11. 11. The problem<br />10% - SharePoint technology<br />90% - SharePoint Content and People<br />
  12. 12. SharePoint planning / requirements<br />Find out what are the requirements<br />Requirements gathering before installation<br />
  13. 13. SharePoint - Lego® approach<br />2...<br />3...<br />1...<br />
  14. 14. Contents<br />
  15. 15. SharePoint as you see it<br />
  16. 16. SharePoint as End user sees it<br />
  17. 17. Recommended reading<br />
  18. 18. MAX 28 words<br />No copyright, no Google<br />
  19. 19. EndUserSharePoint.com<br />http://endusersharepoint.com<br />http://endusersharepoint.com/STP - Q&A<br />
  20. 20. UX – Navigation<br />
  21. 21. UX – Navigation (2)<br />Author: Paul Grenier <br />
  22. 22. Interface improvements (3)<br />Author: Paul Grenier <br />
  23. 23. Simple clean interface<br />Author: James Milne <br />
  24. 24. Can 2010 help?<br />
  25. 25. What can I do with 2010?<br />Default List ribbon sample<br />Make it more „fluent”<br />Custom Ribbon<br />
  26. 26. Contents<br />
  27. 27. Eat your own dog food<br />SharePoint team should publish a blog<br />How-to guides<br />Information about new features<br />Anything SharePoint related<br />Document SharePoint installations wiki<br />
  28. 28. Eat your own dog food (2)<br />
  29. 29. Trick – Information push<br />End users prefer to be notified via email<br />Push info via »Alert me«<br />Subscribe their AD group<br />They will not be able unsubscribe<br />
  30. 30. Contents<br />
  31. 31. Eat your own dog food<br />SharePoint Issue tracking on SharePoint<br />Start on top of Microsoft Templates<br />Expand as needed<br />Email integration<br />Workflows<br />Custom reporting<br />Source: http://endusersharepoint.com<br />
  32. 32. Issue status<br />
  33. 33. Contents<br />
  34. 34. SharePoint as self-service HR portal<br />WIN-WIN situation<br />HR Ideas (some available as Microsoft Templates)<br />Annual leaves<br />Expense <br />Employee training<br />Employee activities<br />Employee benefits<br />Hiring and firing<br />Lending libraries<br />
  35. 35. HR application »ingredients«<br />OOTB WSS<br />A workflow tool<br />Security, approvals, calculations...<br />My recommendation: Use Nintex Workflow 2007<br />Managers love„lazy approval”<br />Keep it simple<br />Try to use simple web forms instead of InfoPath<br />Make rich UIs with JQuery<br />
  36. 36. Workflow benefits<br />Cut approval times shortened<br />From days to within 1 business hour<br />Reports show you bottlenecks<br />
  37. 37. Nintex workflow view<br />
  38. 38. HR Portal - example<br />
  39. 39. HR Portal (2)<br />
  40. 40. Contents<br />
  41. 41. Project Management Scenario<br />Resource: SharePoint for Project Management book<br />Implement SharePoint for your PMO<br />PMs love to control stuff <br />
  42. 42. At PMO Level<br />
  43. 43. How might your site look like?<br />
  44. 44. Web Parts<br />Project Info<br />Tasks by Workflow<br />
  45. 45. Calendar aggregation<br />Milestones<br />Web Parts (2)<br />Navigation<br />
  46. 46. At PMO Level<br />
  47. 47. Aggregating information from subsites<br />Aggregating data (2007)<br />CQWP (SharePoint only)<br />Lightning Tools<br />Bamboo solutions<br />Aggregating data (2010)<br />Availabile in Foundation 2010<br />
  48. 48. Contents<br />
  49. 49. Internal Phonebook Scenario<br />Benefits:<br />OOTB functionality<br />Simple to use<br />Access 2007 for printing<br />Connect to Outlook<br />Sync to your Mobile device<br />Bamboo &gt; snyc with User Profiles<br />
  50. 50. Internal Phonebook Scenario (2)<br />Printing with Access 2007 (OOTB)<br />Search Contacts as you type (check my blog)<br />
  51. 51. Contents<br />
  52. 52. Check list<br />Use analytics to improve your content<br />Improve your content to match<br />Improved in SP 2010<br />Check crawl logs for errors<br />Does your search return results<br />Dummy testing<br />Search Usage Reports<br />
  53. 53. Contents<br />
  54. 54. Governance check list<br />Governance Plan (minimum):<br />Information architecture (site structure)<br />Taxonomy (consistent naming conventions)<br />Branding (correct use of company imagery)<br />Provisioning (consistent site usage and user policies) <br />Search (users can find what they need)<br />Testing (consistent use of sites and content)<br />Training (all users are trained)<br />Lear more: Governance Resource Center for SharePoint Server 2007<br />
  55. 55.
  56. 56. THANk YOU<br />Toni Frankola<br />http://www.sharepointusecases.com<br />http://twitter.com/tonifrankola<br />
  57. 57. Sponsors<br />
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