Slovenian SharePoint Conference 2009 - Best Practices To Boost Your Share Point Implementation
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Slovenian SharePoint Conference 2009 - Best Practices To Boost Your Share Point Implementation

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Your organization has deployed SharePoint as the ultimate collaboration platform that will solve all your problems in a blink of an eye. However you, as the content owner, are still struggling with ...

Your organization has deployed SharePoint as the ultimate collaboration platform that will solve all your problems in a blink of an eye. However you, as the content owner, are still struggling with end users and all the SharePoint features. In this session we are going to discuss tools you have at hand and simple and effective scenarios you can implement on your portal. These will help end-users to perform day-to-day operations with ease and to boost the overall SharePoint adoption.

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Slovenian SharePoint Conference 2009 - Best Practices To Boost Your Share Point Implementation Slovenian SharePoint Conference 2009 - Best Practices To Boost Your Share Point Implementation Presentation Transcript

  • Best scenarios to boost your SharePoint implementation
    Toni Frankola
    Acceleratio Ltd.
    Croatia
  • Sponsors
  • Session Objectives and Takeaways
    Learn (at least) one new thing you can use to improve you SharePoint site tomorrow
    Target audiance: Power (end) user
    View slide
  • Contents
    View slide
  • Quick poll
    My company is:
    Microsoft Partner company
    Small-Medium business (up to 500 employees)
    Enterprise (more than 500 employees)
  • Quick poll (2)
    SharePoint – implementation status:
    Not installed
    Implemented, but still »work in progress«
    Completed
  • Quick poll (3)
    We are using:
    SharePoint Services 3.0
    SharePoint 2007 Standard
    SharePoint 2007 Enterprise
    SharePoint 2010 
  • Contents
  • The dark project reality
  • What about my SharePoint project?
  • The problem
    10% - SharePoint technology
    90% - SharePoint Content and People
  • SharePoint planning / requirements
    Find out what are the requirements
    Requirements gathering before installation
  • SharePoint - Lego® approach
    2...
    3...
    1...
  • Contents
  • SharePoint as you see it
  • SharePoint as End user sees it
  • Recommended reading
  • MAX 28 words
    No copyright, no Google
  • EndUserSharePoint.com
    http://endusersharepoint.com
    http://endusersharepoint.com/STP - Q&A
  • UX – Navigation
  • UX – Navigation (2)
    Author: Paul Grenier 
  • Interface improvements (3)
    Author: Paul Grenier 
  • Simple clean interface
    Author: James Milne 
  • Can 2010 help?
  • What can I do with 2010?
    Default List ribbon sample
    Make it more „fluent”
    Custom Ribbon
  • Contents
  • Eat your own dog food
    SharePoint team should publish a blog
    How-to guides
    Information about new features
    Anything SharePoint related
    Document SharePoint installations wiki
  • Eat your own dog food (2)
  • Trick – Information push
    End users prefer to be notified via email
    Push info via »Alert me«
    Subscribe their AD group
    They will not be able unsubscribe
  • Contents
  • Eat your own dog food
    SharePoint Issue tracking on SharePoint
    Start on top of Microsoft Templates
    Expand as needed
    Email integration
    Workflows
    Custom reporting
    Source: http://endusersharepoint.com
  • Issue status
  • Contents
  • SharePoint as self-service HR portal
    WIN-WIN situation
    HR Ideas (some available as Microsoft Templates)
    Annual leaves
    Expense
    Employee training
    Employee activities
    Employee benefits
    Hiring and firing
    Lending libraries
  • HR application »ingredients«
    OOTB WSS
    A workflow tool
    Security, approvals, calculations...
    My recommendation: Use Nintex Workflow 2007
    Managers love„lazy approval”
    Keep it simple
    Try to use simple web forms instead of InfoPath
    Make rich UIs with JQuery
  • Workflow benefits
    Cut approval times shortened
    From days to within 1 business hour
    Reports show you bottlenecks
  • Nintex workflow view
  • HR Portal - example
  • HR Portal (2)
  • Contents
  • Project Management Scenario
    Resource: SharePoint for Project Management book
    Implement SharePoint for your PMO
    PMs love to control stuff 
  • At PMO Level
  • How might your site look like?
  • Web Parts
    Project Info
    Tasks by Workflow
  • Calendar aggregation
    Milestones
    Web Parts (2)
    Navigation
  • At PMO Level
  • Aggregating information from subsites
    Aggregating data (2007)
    CQWP (SharePoint only)
    Lightning Tools
    Bamboo solutions
    Aggregating data (2010)
    Availabile in Foundation 2010
  • Contents
  • Internal Phonebook Scenario
    Benefits:
    OOTB functionality
    Simple to use
    Access 2007 for printing
    Connect to Outlook
    Sync to your Mobile device
    Bamboo > snyc with User Profiles
  • Internal Phonebook Scenario (2)
    Printing with Access 2007 (OOTB)
    Search Contacts as you type (check my blog)
  • Contents
  • Check list
    Use analytics to improve your content
    Improve your content to match
    Improved in SP 2010
    Check crawl logs for errors
    Does your search return results
    Dummy testing
    Search Usage Reports
  • Contents
  • Governance check list
    Governance Plan (minimum):
    Information architecture (site structure)
    Taxonomy (consistent naming conventions)
    Branding (correct use of company imagery)
    Provisioning (consistent site usage and user policies)
    Search (users can find what they need)
    Testing (consistent use of sites and content)
    Training (all users are trained)
    Lear more: Governance Resource Center for SharePoint Server 2007
  • THANk YOU
    Toni Frankola
    http://www.sharepointusecases.com
    http://twitter.com/tonifrankola
  • Sponsors