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Best Practices To Boost Your SharePoint Implementation

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    Best Practices To Boost Your SharePoint Implementation - Presentation Transcript

    1. Best scenarios to boost your SharePoint implementation
      Toni Frankola
      Perpetuum Mobile d.o.o., Croatia
      http://www.sharepointusecases.comhttp://www.endusersharepoint.comhttp://twitter.com/tonifrankola
    2. Croatia, Europe
    3. Contents
    4. Quick poll
      My company is:
      Microsoft Partner company
      Small-Medium business (up to 500 employees)
      Enterprise (more than 500 employees)
    5. Quick poll (2)
      SharePoint – implementation status:
      Not installed
      Implemented, but still »work in progress«
      Completed
    6. Quick poll (3)
      We are using:
      SharePoint Services 3.0
      SharePoint Standard
      SharePoint Enterprise
    7. Contents
    8. The dark project reality
    9. What about my SharePoint project?
    10. The problem
      10% - SharePoint technology
      90% - SharePoint Content and People
    11. SharePoint planning / requirements
      Find out what are the requirements
      Requirements gathering before installation
      Find features that you really need:
      Not every enterprise requires MOSS Enterprise
      Build vs. Buy (www.sharepointreviews.com)
    12. SharePoint - Lego® approach
      2...
      3...
      1...
    13. SharePoint - Lego® approach (2)
      Take small steps
      Simple collaboration and lists
      Education is not enough
      They must use it
      Customize SharePoint for your »child« age
    14. Contents
    15. SharePoint as you see it
    16. SharePoint as End user sees it
    17. Recommended reading
    18. EndUserSharePoint.com
      http://endusersharepoint.com
      http://endusersharepoint.com/STP - Q&A
    19. UX – Navigation
    20. UX – Navigation (2)
      Author: Paul Grenier 
    21. Interface improvements (3)
      Author: Paul Grenier 
    22. Simple clean interface
      Author: James Milne 
    23. Contents
    24. Eat your own dog food
      SharePoint team should publish a blog
      How-to guides
      Information about new features
      Anything SharePoint relegated
      Document SharePoint installations wiki
    25. Eat your own dog food (2)
    26. Trick – Information push
      End users prefer to be notified via email
      Push info via »Alert me«
      Subscribe their AD group
      They will not be able unsubscribe
    27. Contents
    28. Automated Knowledge base
    29. Automated Knowledge Base (2)
      Apply this rule after the message arrivesfrom Microsoft Support and contains Re: in the subjectforward to ms-knowledgebase@intranet.local
    30. Automated Knowledge Base - Benefits
      Everybody can learn from communication
      New employees included
      Available even when you are Out of office
      Please note: Available with Exchange
      SharePoint Search indexes all the solutions
    31. Contents
    32. Eat your own dog food (3)
      SharePoint Issue tracking on SharePoint
      Start on top of Microsoft Templates
      Expand as needed
      Email integration
      Workflows
      Custom reporting
      Source: http://endusersharepoint.com
    33. Issue status
    34. Contents
    35. SharePoint as self-service HR portal
      WIN-WIN situation
      HR Ideas (some available as Microsoft Templates)
      Annual leaves
      Expense
      Employee training
      Employee activities
      Employee benefits
      Hiring and firing
      Lending libraries
    36. HR application »ingredients«
      OOTB WSS
      A workflow tool
      Security, approvals, calculations...
      My recommendation: Use Nintex Workflow 2007
      Managers looove lazy approval
      Keep it simple
      Try to use simple web forms instead of InfoPath
      Make rich UIs with JQuery
    37. Workflow benefits
      Cut approval times shortened
      From days to within 1 business hour
      Reports show you bottlenecks
    38. Annual leave approval
    39. Nintex view
    40. HR Portal
    41. HR Portal (2)
    42. Contents
    43. Project Management Scenario
      Resource: SharePoint for Project Management book
      Implement SharePoint for your PMO
      PMs love to control stuff 
    44. How might your site look like?
    45. Web Parts
      Project Info
      Tasks by Workflow
    46. Calendar aggregation
      Milestones
      Web Parts (2)
      Navigation
    47. At PMO Level
    48. At PMO Level
    49. Aggregating information from subsites
      Aggregating data
      CQWP (SharePoint only)
      Lightning Tools
      Bamboo solutions
    50. Advanced Meta-data structure
      Meta data that has:
      Many-to-many relationships
      Hierachies Customer > Invoice > Invoice Product
      Report data
      Best practice:
      Use your own database
    51. Contents
    52. Internal Phonebook Scenario
      Benefits:
      OOTB functionality
      Simple to use
      Access 2007 for printing
      Connect to Outlook
      Sync to your Mobile device
      Bamboo > snyc with User Profiles
    53. Internal Phonebook Scenario (2)
      Printing with Access 2007 (OOTB)
      Search Contacts as you type (check my blog)
    54. Contents
    55. The importance of Search
      * Per 1000 employees
      Sources: Versus – Windows Live Enterprise Search, Dec 2006;IDC – Content Technologies Search Study, 2004-2005;Forrester – The Forrester Wave, Enterprise Search Platforms, 2006.
    56. Quick wins
      Search as you Type by Jan Tielens
      Customer: Toni, please remove all other searches, we will use this one from now on.
    58. Thank you!
      Toni Frankola
      http://www.sharepointusecases.com
      http://twitter.com/tonifrankola

    + tonifrankolatonifrankola, 3 months ago

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