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  1. 1. Public Library Construction Grant Program Grace Kelly Construction Program Manager New York State Library/Division of Library Development
  2. 2. WHAT IS THE “NYS PUBLIC LIBRARY CONSTRUCTION GRANT PROGRAM” ? <ul><li>NYS Education Law 273-a </li></ul><ul><li>Education Department Commissioner’s Regulation 90.12 </li></ul>
  3. 3. WHO CAN APPLY FOR A GRANT? <ul><li>Any public library or public library system </li></ul><ul><ul><li>chartered by the NYS Regents or </li></ul></ul><ul><ul><li>established by an act of the NYS Legislature </li></ul></ul>
  4. 4. HOW DO YOU APPLY? <ul><li>Application materials are on the NYSL website: http://www.nysl.nysed.gov/libdev/construc/index.html </li></ul><ul><li>Public Library Systems role: Ed Law 273-a(2) </li></ul>
  5. 5. HOW MUCH MONEY IS AVAILABLE? HOW MUCH CAN ONE LIBRARY OR SYSTEM APPLY FOR? <ul><li>Annual budget appropriation </li></ul><ul><li>Statewide Allocation of available funds </li></ul><ul><li>Max--50% of total project approved costs </li></ul>
  6. 6. APPLICATION <ul><li>Applicant information </li></ul><ul><li>Building information </li></ul><ul><li>Project details </li></ul><ul><li>Assurances </li></ul>
  7. 7. APPLICANT INFORMATION
  8. 8. BUILDING INFORMATION
  9. 9. BUILDING INFORMATION <ul><li>Leased buildings </li></ul><ul><li>14. Library building is: </li></ul><ul><li>_____ Owned by applicant </li></ul><ul><li>______Leased by applicant with a minimum of 10 years lease term from the date of anticipated project completion. </li></ul><ul><li>______Otherwise legally available (i.e., situated in a local municipal building) </li></ul><ul><li>(If leased or otherwise legally available, see application instructions for additional details.) </li></ul><ul><li>15. Library site is: </li></ul><ul><li>_____ Owned by applicant </li></ul><ul><li>_____Leased by applicant with a minimum of 10 years lease term from the date of anticipated project completion. </li></ul><ul><li>_____Otherwise legally available (i.e., situated in a local municipal building) </li></ul><ul><li>(If leased or otherwise legally available, see application instructions for additional details.) </li></ul>
  10. 10. BUILDING INFORMATION <ul><li>State Historic Preservation Office </li></ul>CONTACT: (518) 237-8643: press “0” to be directed to correct regional office
  11. 11. BUILDING INFORMATION <ul><li>SED Office of Facilities Planning </li></ul>Contact (518) 474-3906 to be directed to correct Project Manager
  12. 12. PROJECT DETAILS
  13. 13. PROJECT DETAILS - Cost <ul><li>Estimated project costs </li></ul>
  14. 14. PROJECT DETAILS- Funding <ul><li>Funding Source </li></ul>
  15. 15. PROJECT DETAILS – Dates <ul><li>Project start and completion dates </li></ul><ul><ul><li>3-year period starting July 1, 2009 </li></ul></ul><ul><li>23. a. This project is expected to start on or before _________________ </li></ul><ul><li>b. This project was started on _______________and is not complete at the time of this application. </li></ul><ul><li>24. This project is expected to be completed by ___________________. </li></ul>
  16. 16. CONSTRUCTION PROJECT NARRATIVE
  17. 17. OTHER REQUIRED ATTACHMENTS <ul><li>26. Other Required Attachments to Application (see instructions for more details): </li></ul><ul><li>- Certification of Available Funds to Finance Project </li></ul><ul><li>- Certification of 10 year minimum lease/legal agreement and project approval from building owner </li></ul><ul><li>- SED Office of Facilities Management Certificate of Project Approval (for school district public libraries owned by the school district) </li></ul><ul><li>- State Historic Preservation Office (SHPO) Approval Documentation </li></ul><ul><li>- Short Environmental Assessment Form </li></ul><ul><li>- FS-20 Forms </li></ul><ul><li>- Payee Information Form </li></ul><ul><li>- Building Photographs </li></ul>
  18. 18. Certification of Available Funds to Finance Project <ul><li>Can be: </li></ul><ul><ul><li>Bank Statement </li></ul></ul><ul><ul><li>Proof of Bond—tax exempt bonds, bond anticipation notes, revenue anticipation notes, or similar form of obligation. (See instruction #4). </li></ul></ul><ul><ul><li>Legislative Member Item </li></ul></ul><ul><ul><li>Letter on Official Letterhead signed by Board Official </li></ul></ul><ul><ul><li>Other </li></ul></ul>
  19. 19. OTHER REQUIRED ATTACHMENTS <ul><li>26. Other Required Attachments to Application (see instructions for more details): </li></ul><ul><li>- Certification of Available Funds to Finance Project </li></ul><ul><li>- Certification of 10 year minimum lease/legal agreement and project approval from building owner </li></ul><ul><li>- SED Office of Facilities Management Certificate of Project Approval (for school district public libraries owned by the school district) </li></ul><ul><li>- State Historic Preservation Office (SHPO) Approval Documentation </li></ul><ul><li>- Short Environmental Assessment Form </li></ul><ul><li>- FS-20 Forms </li></ul><ul><li>- Payee Information Form </li></ul><ul><li>- Building Photographs </li></ul>
  20. 20. Short Environmental Assessment Form <ul><li>For help, contact: </li></ul><ul><li>Sara Richards, Associate Counsel, Dormitory Authority of the State of New York at (518) 257-3120 or [email_address] </li></ul>
  21. 21. OTHER REQUIRED ATTACHMENTS <ul><li>26. Other Required Attachments to Application (see instructions for more details): </li></ul><ul><li>- Certification of Available Funds to Finance Project </li></ul><ul><li>- Certification of 10 year minimum lease/legal agreement and project approval from building owner </li></ul><ul><li>- SED Office of Facilities Management Certificate of Project Approval (for school district public libraries owned by the school district) </li></ul><ul><li>- State Historic Preservation Office (SHPO) Approval Documentation </li></ul><ul><li>- Short Environmental Assessment Form </li></ul><ul><li>- FS-20 Forms </li></ul><ul><li>- Payee Information Form </li></ul><ul><li>- Building Photographs </li></ul>
  22. 22. FS-20 Form
  23. 23. Budget Category Forms
  24. 24. Budget Category Forms
  25. 25. OTHER REQUIRED ATTACHMENTS <ul><li>26. Other Required Attachments to Application (see instructions for more details): </li></ul><ul><li>- Certification of Available Funds to Finance Project </li></ul><ul><li>- Certification of 10 year minimum lease/legal agreement and project approval from building owner </li></ul><ul><li>- SED Office of Facilities Management Certificate of Project Approval (for school district public libraries owned by the school district) </li></ul><ul><li>- State Historic Preservation Office (SHPO) Approval Documentation </li></ul><ul><li>- Short Environmental Assessment Form </li></ul><ul><li>- FS-20 Forms </li></ul><ul><li>- Payee Information Form </li></ul><ul><li>- Building Photographs </li></ul>
  26. 26. Payee Information Form
  27. 27. ASSURANCES
  28. 28. WHAT HAPPENS WHEN THE APPLICATION IS COMPLETE? <ul><li>Submit the application to your system </li></ul><ul><ul><li>System sets deadline </li></ul></ul><ul><li>Systems do “System Evaluation and Recommendation Form” </li></ul><ul><li>Application to New York State Library by Friday, September 11, 2009 </li></ul>
  29. 29. System Evaluation and Recommendation Form
  30. 30. THE APPROVAL PROCESS <ul><li>Applications are evaluated according to established criteria: </li></ul><ul><ul><li>Completeness of application </li></ul></ul><ul><ul><li>Inclusion of all required documentation </li></ul></ul><ul><ul><li>Project eligibility </li></ul></ul>
  31. 31. WHAT KINDS OF PROJECTS ARE ELIGIBLE? <ul><li>SITE ACQUISITION </li></ul><ul><ul><li>Purchase of land with an existing building or with evidence of plans and available funding to construct a new building or parking lot. </li></ul></ul><ul><li>NEW CONSTRUCTION </li></ul><ul><ul><li>New library building </li></ul></ul><ul><ul><li>Addition to existing library building </li></ul></ul><ul><ul><li>Demolition and Site Preparation </li></ul></ul>
  32. 32. WHAT KINDS OF PROJECTS ARE ELIGIBLE? <ul><li>BUILDING RENOVATION/REHABILITATION </li></ul><ul><ul><li>Installation of photovoltaic panels, geothermal wells, and other alternative energy resources </li></ul></ul><ul><ul><li>Replacement of roofs, windows, and doors </li></ul></ul><ul><ul><li>Reconstruction of existing space </li></ul></ul><ul><ul><li>Accessible entryways (ramps & doorways) and bathrooms </li></ul></ul><ul><ul><li>Installation of elevators </li></ul></ul><ul><ul><li>New electrical, plumbing, lighting, and HVAC </li></ul></ul><ul><ul><li>New driveways, sidewalks, and parking lots </li></ul></ul><ul><ul><li>New furniture, equipment, and shelving for new or newly reconfigured space </li></ul></ul>
  33. 33. WHAT KINDS OF PROJECTS ARE NOT ELIGIBLE ? <ul><li>Routine Maintenance </li></ul><ul><li>Architectural and Engineering firm fees </li></ul><ul><li>Building Consultant Studies </li></ul><ul><li>Interest or Carrying Charges on bonds financing the project </li></ul><ul><li>Mortgage payments </li></ul><ul><li>Purchase of books or other library materials </li></ul><ul><li>Landscaping </li></ul>
  34. 34. IF A LIBRARY OR LIBRARY SYSTEM RECEIVED AN AWARD IN 2008-09, CAN IT RECEIVE AN AWARD IN 2009-10?
  35. 35. THE PAYMENT PROCESS <ul><li>50% Paid– after January 1, 2010, pending final approval of the application if not rendered prior to that date </li></ul><ul><li>40% Paid—after April 1, 2010 </li></ul><ul><li>10% Paid—upon completion of project and filing of approvable completion paperwork </li></ul>
  36. 36. WHAT DOES A LIBRARY OR LIBRARY SYSTEM HAVE TO DO ONCE A PROJECT IS COMPLETE? <ul><li>FS-10F Form </li></ul><ul><li>Completion Form </li></ul><ul><li>Electronic “before” and “after” Photographs </li></ul>
  37. 37. FS-10F Form
  38. 38. FS-10F Form
  39. 39. FS-10F Form
  40. 40. Completion Form
  41. 41. OTHER POSSIBLE FUNDING SOURCES: <ul><li>New York State Energy, Research and Development Agency </li></ul><ul><ul><li>Funding for energy conservation projects </li></ul></ul><ul><ul><li>www.getenergysmart.org </li></ul></ul><ul><ul><li>http://www.nyserda.org/programs/New_Construction/default.asp </li></ul></ul>
  42. 42. WHAT HAPPENS IF OUR FUNDED PROJECT FALLS APART?
  43. 43. QUESTIONS?

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