Negotiating Spaghetti Junction: legal constraints on archiving government e-documents and websites in the UK By Jennie Gri...
Advantages and disadvantages of web access <ul><li>Free 24/7 access to government information from any location </li></ul>...
Content is lost because of …. <ul><li>Change of party in power </li></ul><ul><li>Reorganisation of government machinery </...
Researchers are also frustrated by …. <ul><li>Sudden disappearance of printed series …. </li></ul><ul><li>Which have moved...
The obvious solution Download, preserve and give access to government e-documents and web sites in library collections – i...
Legal barriers to archiving in the UK <ul><li>Legal deposit law only covers  printed  works – these have to be supplied fr...
The position with government documents and web sites About 50% crown copyright In other cases  rights held by agency Many ...
Alternative approaches <ul><li>A priori opt-out </li></ul><ul><li>Rightsholder opts-out using agreed code – however failur...
Legal Deposit Libraries Act 2003 <ul><ul><li>Enables Secretary of State to make regulations requiring the deposit of elect...
Initial regulations <ul><li>Initial regulations would give the British Library and the other five legal deposit libraries:...
Limitations on initial regulations <ul><li>No remote access without permission </li></ul><ul><li>Content requiring payment...
While we are waiting: British Library action <ul><li>Voluntary deposit scheme </li></ul>Online CD-ROMs Total since 2003 Go...
While we are waiting: UK Web Archiving Consortium <ul><li>Partnership formed in 2004  </li></ul><ul><li>Comprising British...
 
While we are waiting:  British Library Web Archiving Service <ul><li>Run on subscription basis </li></ul><ul><li>Users gat...
An alternative solution: Web Continuity: Phase 1 <ul><li>This National Archives Project will initially deliver: </li></ul>...
Web Continuity: Phase 2 <ul><li>British Library will work with the National Archives to deliver: </li></ul><ul><li>Systems...
Further action is needed … <ul><li>At national, European and international levels to further relax legal constraints to al...
This should lead to researchers with …
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Negotiating Spaghetti Junction: legal constraints on ...

  1. 1. Negotiating Spaghetti Junction: legal constraints on archiving government e-documents and websites in the UK By Jennie Grimshaw
  2. 2. Advantages and disadvantages of web access <ul><li>Free 24/7 access to government information from any location </li></ul><ul><li>Accessible to search engines </li></ul><ul><li>Facilitates current awareness </li></ul><ul><li>But, the presence of information on government web sites is often transitory and access is frequently lost! </li></ul>
  3. 3. Content is lost because of …. <ul><li>Change of party in power </li></ul><ul><li>Reorganisation of government machinery </li></ul><ul><li>Web site redesign </li></ul><ul><li>Web site closures </li></ul>Significant loss of Non-current Information resulting in broken links
  4. 4. Researchers are also frustrated by …. <ul><li>Sudden disappearance of printed series …. </li></ul><ul><li>Which have moved to web only publication </li></ul><ul><li>Leading to the question: “Where is it?????” </li></ul>
  5. 5. The obvious solution Download, preserve and give access to government e-documents and web sites in library collections – ie archive them!
  6. 6. Legal barriers to archiving in the UK <ul><li>Legal deposit law only covers printed works – these have to be supplied free of charge to the British Library and five other copyright libraries </li></ul><ul><li>Downloading and preserving web sites or individual e-documents in a library collection infringes current UK copyright law … </li></ul><ul><li>Unless the permission of the rightsholder(s) is gained in advance </li></ul><ul><li>This includes “third party” rightsholders as well as the site owner! </li></ul>
  7. 7. The position with government documents and web sites About 50% crown copyright In other cases rights held by agency Many third party rightsholders Click-use license From OPSI Seek permission from agency Individual permissions needed Success rate with permissions = 25%
  8. 8. Alternative approaches <ul><li>A priori opt-out </li></ul><ul><li>Rightsholder opts-out using agreed code – however failure to indicate preference does not negate copyright protection </li></ul>A posteori opt-out Sites archived without permission, but clear mechanism for requesting deletion available – however illegal copy made before rightsholder has a chance to object Silence gives consent Rightsholders are informed that their site will be archived unless they state their objection – again this does not negate copyright protection
  9. 9. Legal Deposit Libraries Act 2003 <ul><ul><li>Enables Secretary of State to make regulations requiring the deposit of electronic documents at the British Library and the other five copyright libraries </li></ul></ul><ul><ul><li>But documents could be used on library premises only – permission from rightsholders would still be needed for remote access </li></ul></ul><ul><ul><li>Recommendations for regulations are being drawn up by the Legal Deposit Advisory Panel (LDAP) </li></ul></ul><ul><ul><li>Recommendations for regulations regarding free web sites and documents appended to them expected during 2008 </li></ul></ul><ul><ul><li>Regulations expected to be implemented late 2011 at the earliest </li></ul></ul>
  10. 10. Initial regulations <ul><li>Initial regulations would give the British Library and the other five legal deposit libraries: </li></ul>Right to gather or harvest sites with freely available content with no effort required from rightsholders
  11. 11. Limitations on initial regulations <ul><li>No remote access without permission </li></ul><ul><li>Content requiring payment excluded </li></ul><ul><li>Content with technical barriers, eg password protection, excluded </li></ul><ul><li>Libraries may be unable to convert documents to new formats as technology advances under current copyright law </li></ul>
  12. 12. While we are waiting: British Library action <ul><li>Voluntary deposit scheme </li></ul>Online CD-ROMs Total since 2003 Government department/agency 2636 23 2659 Department for Business, Enterprise & Regulatory Reform 144 1 145 Department for Culture, Media and Sport 259 5 264 AEA Technology 499 1 500 Home Office 546 2 548 The Scottish Government
  13. 13. While we are waiting: UK Web Archiving Consortium <ul><li>Partnership formed in 2004 </li></ul><ul><li>Comprising British Library, National Libraries of Scotland and Wales, National Archives, Wellcome Trust, JISC </li></ul><ul><li>Selectively archived UK web sites </li></ul><ul><li>National Archives gathers government sites </li></ul><ul><li>Archived sites made freely available at: http://www.webarchive.org.uk </li></ul><ul><li>Consortium now evolving into advisory body under Digital Preservation Consortium </li></ul>
  14. 15. While we are waiting: British Library Web Archiving Service <ul><li>Run on subscription basis </li></ul><ul><li>Users gather sites via Web Curator tools developed by BL </li></ul><ul><li>Sites are archived in a shared store </li></ul><ul><li>Will be displayed on new Internet site with redesigned interface </li></ul>
  15. 16. An alternative solution: Web Continuity: Phase 1 <ul><li>This National Archives Project will initially deliver: </li></ul><ul><li>Regular, comprehensive and in-depth archiving of the government web estate </li></ul><ul><li>A digital repository accessible to search engines, </li></ul><ul><li>A link resolver, to redirect enquirers from the live site to the repository </li></ul>
  16. 17. Web Continuity: Phase 2 <ul><li>British Library will work with the National Archives to deliver: </li></ul><ul><li>Systems for long-term document preservation of individual documents: </li></ul><ul><ul><ul><ul><ul><li>Documents identified by publishers using selection guidelines </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Then “pushed” to the British Library </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>This will enable us to fulfil our obligations to collect and preserve published output of government </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>But access will still be on-site only! </li></ul></ul></ul></ul></ul>
  17. 18. Further action is needed … <ul><li>At national, European and international levels to further relax legal constraints to allow libraries : </li></ul><ul><li>to archive free internet sites and the documents appended to them </li></ul><ul><li>in multiple copies </li></ul><ul><li>to ensure their long term accessibility - - and to enable them make the materials available remotely </li></ul>
  18. 19. This should lead to researchers with …

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