All deliverables identified in the Work Breakdown Structure is complete
The CMS is implemented, working correctly, is stable and no errors are generated when a trained users uses the system.
The system is fully configured to meet all the requirements of the Senate Bill.
Initial user set-ups are completed
Business Process documentation is complete
Templates with associated workflow/routing are complete
Will include the Model contracts
Will include a Generic Processes for:
A Contract created and signed outside the system (an agency follow their own process, load the completed contract in the system, enters in required field data, performs regular vendor performance, and final vendor performance)
Purchase Order (planned)
The following Training deliverables are complete:
Train agency and IHE single point of contacts
Technical training to ensure that IT staff can perform future configuration and template creation. Technical Training on system administration, DB schema and website administration.
Complete training for System Owners – Brenda Lujan and Bob Jaros
Will become part of the on-going (future) production support of the system.
Initial project implementation will include configuration for only those fields required by the Senate Bill and those deemed necessary by the Office of the State Controller.
Following initial implementation, users groups can request configuration changes to the system. The Office of Contract Administration will manage these requests.
System Customization (i.e. modification of the base code).
At no time will any customization of the system be implemented by the Office of Information Technology.
System customization may be requested and implemented by the vendor.
The Office of Contract Administration will manage this process and associated costs.
What is NOT included C M S
Big Picture Schedule C M S Subcommittee Group 2 Core Technical Team , IT SMEs Both PMs 5/31/09 5/1/09 Training & Testing 7/1/2009 Go Live IT SMEs Core Technical Team 3/31/09 3/1/09 Prod & Test Environment Business SME Subcommittee – Group 3 Both PMs Tech Lead 3/31/09 3/1/09 Define Business Processes and Templates needed for system configuration Business SME Both PMs, Vendor Core Technical Team 4/30/09 4/1/09 Install Application & perform configuration Vendor Core Technical Team 4/30/09 4/1/09 Implement Web site Business SME Vendor Both PMs 1/2009 Contract Business SME Core Technical Team , IT SMEs Both PMs, Vendor 2/28/09 2/9/09 Initial Planning with Vendor Resource Resource Resource Planned Completion Date Planned Begin Date Major Milestones/Phases