Introduction to CIEE’s Trainee Programs (Internship USA and Professional Career Training USA)

Thank you for your interest...
To be filled out by US Host Company contact person or Human Resources officer only. This is not to be filled out by the tr...
Trainee Name:                                                                        Please check if you wish to post an o...
Host Company:
Name of staff member completing this form:
Host Company Contact OR Human Resource Officer
Trainee name      ...
Host Company:
Name of staff member completing this form:
Host Company Contact OR Human Resource Officer
Trainee name      ...
Host Company:
Name of staff member completing this form:
Host Company Contact OR Human Resource Officer
Trainee name      ...
Host Company:
Name of staff member completing this form:
Host Company Contact OR Human Resource Officer
Trainee name      ...
Host Company:
Name of staff member completing this form:
Host Company Contact OR Human Resource Officer
Trainee name      ...
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Introduction to CIEE's Trainee Programs (Internship USA and ...

  1. 1. Introduction to CIEE’s Trainee Programs (Internship USA and Professional Career Training USA) Thank you for your interest in offering to host an overseas trainee through CIEE’s Trainee Programs, which allow professionals and students to undertake up to 18 months of practical training with a US company in specialty and skilled non-specialty positions. CIEE is authorized by the US State Department under section 101 (A)(15)(J) of the Immigration and Nationality Act to provide the necessary legal sponsorship that allows eligible foreign nationals to obtain the J-1 “Exchange Visitor” visa. All participants in CIEE’s Internship USA or Professional Career Training USA programs are able to produce the full documentary evidence of their authorization to train in the US. The following pages should be completed by a Human Resources officer or the main point of contact for the trainee at the Host Company. The information that you provide on this form will indicate the overall characteristics of the proposed placement. Our aim is to understand the specific educational objectives that you envision for the trainee, and the substance of the training plan you will implement to achieve these objectives. Of particular importance will be the information given on the exact tasks, duties, and responsibilities that the trainee will perform, as well as the departments in which he or she will train and the type of supervision he or she will receive. As a US State Department designated legal sponsor for the trainee program, CIEE is required to ensure that each placement meets the strict requirements of a training program. Each training position must relate to the participant’s career path and not merely fill a labor need. The training should be appropriate, given the trainee’s previous work experience and level of study. CIEE conducts Host Company verification checks to confirm all elements of the proposed training. For CIEE program rules and US Department of State regulations [22 CFR 62.22], please visit www.ciee-trainee.net. On this website you will also find examples of acceptable and unacceptable training plans, instructions on filling out this form, the list of training positions and tasks that are prohibited, and the Department of State’s list of “unskilled occupations” that are not eligible for training programs. Host Company Acknowledgement and Agreement In order for CIEE to agree to sponsor a trainee with your organization you must read and agree to the following program regulations and Host Company obligations and responsibilities: 1. I acknowledge the general goals and objectives of the Internship USA/Professional Career Training USA program as an authorized exchange visitor program allowing qualified foreign applicants to undertake a period of training in the US in American business practices and to promote the general interests of international educational exchange. 2. I acknowledge that the maximum duration of this program is limited to 18 months and that the position offered must be at least 30 hours per week. 3. I affirm that the completed and attached Training Plan accurately reflects the nature of the program being offered, and I agree to provide the trainee with the appropriate activities, trained supervision, and equipment needed in order to fulfill the stated objectives on the Training Agreement Form. 4. I certify that any on-the-job training of this participant will in no way displace an American employee or be used to fill labor shortages and that this program is not being used to recruit and train foreigners for employment in the US. Please initial 5. To the best of my knowledge, the trainee intends to enter the US for purposes of a training program and does not intend to abandon his/her non-immigrant status. I will not encourage, or ask CIEE to support, any change of visa category which would keep the trainee in the country beyond the date shown on the DS-2019, the document governing the participant’s admission and legal stay in the US. 6. I acknowledge that CIEE is the legal sponsor of the trainee as required by the State Department regulations governing this exchange visitor program, and I agree to inform CIEE and obtain prior approval of any changes to the Training Plan that I have submitted, including, but not limited to, changes in the location, content, or length of training. 7. I agree to contact CIEE in the event of any emergency involving a trainee. 8. If a participant leaves the Host Company for any reason, I will inform CIEE promptly, and in any event, within 5 days. 9. I understand that the trainee is exempt from Federal Unemployment, Medicare and Social Security taxes but must pay all Federal, State and City Income taxes. (See Dept of Treasury, IRS Publication 15, Circular E, Employer’s Tax Guide, p. 31 revised Jan. 2001). 10. I understand that the trainee must apply for a Social Security Number Card even if the position is unpaid. 11. I understand that CIEE will not sponsor any trainee involved with patient care of any kind, flight personnel or performing artists. (Please contact CIEE if you have any questions about the eligibility of particular training positions.) 12. I understand that in addition to the training proposal, any documents that are required by a Host Company and binding on a trainee must be provided to the trainee, including any contracts, offer letters, agreements and similar documents, as well as company policies such as drug testing. 13. I agree to abide by all local and Federal health & safety and employment laws designed to protect the participant both in the workplace and in any Host Company arranged accommodations. 14. I understand that CIEE, as the legal sponsor, is available to give support and guidance to Host Companies and trainees, including, but not limited to, tax and social security set-up and emergency support. 15. I understand that CIEE reserves the right to withdraw sponsorship from any participant who does not, or whose Host Company does not, comply with CIEE program rules and regulations, including this Agreement. I further understand that such withdrawal of sponsorship requires the trainee to leave the US. 16. I agree to complete a check-in verification to CIEE within one business week of trainee’s arrival. I agree to promptly complete and return to CIEE the midpoint and final evaluations provided by CIEE for the trainee. (Training programs less than 3 months will only be provided with a final evaluation from CIEE.) 17. I understand that CIEE will contact me to verify this Training Plan. 18. I understand that CIEE may visit the Host Company training site. In signing below, I am indicating that I understand and agree to the conditions above. I realize that if I do not fulfill my obligations and responsibilities as an employer, CIEE my withdrawal sponsorship of my company’s trainee. Signature: Name:       Date:       Title:       Host Company contact OR Human Resource officer Name of Host Company:       City:       State:       Email:       Trainee Name:       Please check if you wish to post an open training position. 1 of 8
  2. 2. To be filled out by US Host Company contact person or Human Resources officer only. This is not to be filled out by the trainee. Please attach additional sheets if necessary. Training dates: from       to       Total months of training: 8 months IMPORTANT: EXACT DATES must be indicated BY THE HOST COMPANY in order for the trainee to be able to apply for a visa. Approximate dates and/or dates indicated by any other individual cannot be accepted. Name of staff member completing this form:       Email (mandatory):       Title:       Telephone:       Name of alternate contact at Host Company:       Email (mandatory):       Title:       Telephone:       Company Information Company name:       Parent Company or DBA (if applicable):       Street address of training site:       Suite:       City:       State:       Zip Code:       Telephone:       Fax:       Website:       No website Company activities (You are encouraged also to include additional materials, such as a one-page company summary or brochures, to describe the company.)       Year founded:       Tax ID number:       Dun and Bradstreet (D&B) number:       Total number of employees at the training site:       Total number of employees companywide:       Number of trainees who will be at the training site at the time this training will take place:       Trainee’s Supervisor:       Email (mandatory):       Title:       Telephone:       Salary per month: $       Hours per week (minimum 30):       If the host company will provide any of the following, indicate approximate value in US $ of each per month: Housing: US $       Board: US $       Transportation: US $       Other: US $       Will the trainee be involved in teaching or be responsible for children? Yes No Will the trainee be involved with providing one-on-one care/treatment to human or animal patients? Yes No Will the trainee be involved with clients in a medical, psychological or social services setting? Yes No Is the training plan duplicative of prior experience as listed on trainee’s resume/CV? N/A open position Yes No Is the traineeship for “ordinary employment”/ just for work experience? Yes No Is the training in an “unskilled occupation”? (Refer to www.ciee-trainee.net for list of unskilled occupations.) Yes No Is continuous supervision provided? Yes No Is training related to the applicant’s university studies/ recent work experience? N/A open position Yes No 2 of 8
  3. 3. Trainee Name:       Please check if you wish to post an open training position. Trainee’s title: Law Trainee Field of training (industry or function): Law Brief description of trainee’s role (enter in the line below): Trainee will observe and participate in the daily activities of a law firm from the first encounter with the client to completion of the case work. Why have you selected this applicant for training at your company? (enter in the line below) The applicant is pursuing a field of study/professional career path that is related to the nature of our company's business. His/her background provides a solid foundation in the industry and he/she has demonstrated a clear interest in advancing his/her knowledge and experience. Why do you feel that on-the-job training is necessary for the trainee to achieve his/her academic or professional objectives in the field? (enter in the line below) On-the-job training provides an opportunity to apply what you know in real time and in a real world setting. This traineeship will expose the participant to facets of this industry that are unique to the U.S. as well as to the general nature of American work ethic and professional culture. The experience will also provide the trainee with the opportunity to network, interacting with industry experts and developing under the guidance of company mentors. What skills and/or knowledge do you aim to acquire from this trainee while hosting him/her at your company? How will you achieve this? (enter in the line below): Since we hope to gain from the trainee's international perspective and novel approach to the industry, our company will provide an environment that encourages the free exchange of ideas and promotes interaction among a variety of staff members. 3 of 8
  4. 4. Host Company: Name of staff member completing this form: Host Company Contact OR Human Resource Officer Trainee name N/A open position Training Plan Please submit an additional page for each phase of the Training Plan. Please refer to www.ciee-trainee.net for instructions and examples. Any addenda must be submitted on company letterhead. Phase 1 Name of phase: Orientation Department: Law Office Trainee supervisor:       Phone:       Start date for this phase: Suggested length = 2 mos End date for this phase:       Briefly describe trainer’s background (you Number of years in industry: may submit resume) Number of years in current role: Educational background: Specific objectives/skills to be imparted in - Gain working knowledge of state and federal legal system this phase of training - Understand cooperation between administrative staff, IT staff, law library staff, and attorneys - Improve English fluency of legal terms - Use of firm's computer system, legal library, and online resources - Gain insight into the nature of different practice groups Specific tasks to be completed by the - Complete formal orientation with office staff trainee - Shadow attorney during meetings and conference calls - Research legal systems and terminology - Observe key lawyers in different practice groups Describe the methods of training Please select from examples below and describe each in the context of your training: - Shadowing - On-the-job training - Observation only - Role playing - Training seminars/classes - Training manual - Department meetings - Tests and quizzes - Other Frequency of supervision Continuous Method of evaluating the trainee for this Direct feedback from trainer(s). Close observation, regular meetings to discuss progress, and written phase evaluation. Training Proposal Agreement Must be signed by each party below. Signature of Host Company (HR officer/contact person) Date Signature of Trainee applicant Date Signature of CIEE RO/ARO Date 4 of 8
  5. 5. Host Company: Name of staff member completing this form: Host Company Contact OR Human Resource Officer Trainee name N/A open position Training Plan Please submit an additional page for each phase of the Training Plan. Please refer to www.ciee-trainee.net for instructions and examples. Any addenda must be submitted on company letterhead. Phase 2 Name of phase: Legal Training Department: Law Office Trainee supervisor:       Phone:       Start date for this phase: Suggested length = 6 mos End date for this phase:       Briefly describe trainer’s background (you Number of years in industry: may submit resume) Number of years in current role: Educational background: Specific objectives/skills to be imparted in - Experience legal cases from client interview to case completion this phase of training - Develop legal practice skills - Develop and improve counselling skills (under close supervision) - Develop legal research skills - Gain proficiency in legal documentation Specific tasks to be completed by the - Conduct legal research trainee - Train as legal assistant in the counseling of clients - Prepare court documents, motions, and arguments - Attend depositions and hearings in court Describe the methods of training Please select from examples below and describe each in the context of your training: - Shadowing - On-the-job training - Observation only - Role playing - Training seminars/classes - Training manual - Department meetings - Tests and quizzes - Other Frequency of supervision Continuous Method of evaluating the trainee for this Direct feedback from trainer(s). Close observation, regular meetings to discuss progress, and written phase evaluation. Training Proposal Agreement Must be signed by each party below. Signature of Host Company (HR officer/contact person) Date Signature of Trainee applicant Date Signature of CIEE RO/ARO Date Phase 2
  6. 6. Host Company: Name of staff member completing this form: Host Company Contact OR Human Resource Officer Trainee name N/A open position Training Plan Please submit an additional page for each phase of the Training Plan. Please refer to www.ciee-trainee.net for instructions and examples. Any addenda must be submitted on company letterhead. Phase 3 Name of phase:       Department:       Trainee supervisor:       Phone:       Start date for this phase:      End date for this phase:       Briefly describe trainer’s background (you       may submit resume) Specific objectives/skills to be imparted in       this phase of training Specific tasks to be completed by the       trainee Describe the methods of training       Frequency of supervision       Method of evaluating the trainee for this       phase Training Proposal Agreement Must be signed by each party below. Signature of Host Company (HR officer/contact person) Date Signature of Trainee applicant Date Signature of CIEE RO/ARO Date Phase 4
  7. 7. Host Company: Name of staff member completing this form: Host Company Contact OR Human Resource Officer Trainee name N/A open position Training Plan Please submit an additional page for each phase of the Training Plan. Please refer to www.ciee-trainee.net for instructions and examples. Any addenda must be submitted on company letterhead. Phase 4 Name of phase:       Department:       Trainee supervisor:       Phone:       Start date for this phase:       End date for this phase:       Briefly describe trainer’s background (you       may submit resume) Specific objectives/skills to be imparted in       this phase of training Specific tasks to be completed by the trainee Describe the methods of training       Frequency of supervision       Method of evaluating the trainee for this       phase Training Proposal Agreement Must be signed by each party below. Signature of Host Company (HR officer/contact person) Date Signature of Trainee applicant Date Signature of CIEE RO/ARO Date Phase 4
  8. 8. Host Company: Name of staff member completing this form: Host Company Contact OR Human Resource Officer Trainee name N/A open position Training Plan Please submit an additional page for each phase of the Training Plan. Please refer to www.ciee-trainee.net for instructions and examples. Any addenda must be submitted on company letterhead. Phase 5 Name of phase:       Department:       Trainee supervisor:       Phone:       Start date for this phase:       End date for this phase:       Briefly describe trainer’s background (you      : may submit resume) Specific objectives/skills to be imparted in       this phase of training Specific tasks to be completed by the       trainee Describe the methods of training       Frequency of supervision       Method of evaluating the trainee for this       phase Training Proposal Agreement Must be signed by each party below. Signature of Host Company (HR officer/contact person) Date Signature of Trainee applicant Date Signature of CIEE RO/ARO Date Phase 5

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