Digitizing Special Collections: Your Deed of Gift  Form Said What? Jill Ann Hurst Hurst Associates, Ltd. [email_address] C...
Project & Material Selection <ul><li>Items are selected for digitization based on several criteria including: </li></ul><u...
Deed of Gift Forms <ul><li>The problems </li></ul><ul><ul><li>Items donated without a Deed of Gift  </li></ul></ul><ul><ul...
What Should the Deed of Gift Include? <ul><li>Title and description of the materials being donated </li></ul><ul><ul><li>H...
<ul><li>Transfer of ownership </li></ul><ul><ul><li>Donor agrees to transfer legal ownership </li></ul></ul><ul><ul><li>Ma...
<ul><li>Transfer of copyright </li></ul><ul><ul><li>Transfer copyright on materials the donor authored. </li></ul></ul><ul...
<ul><ul><li>Transferring copyright means the institution can: </li></ul></ul><ul><ul><ul><li>Reproduce the work in copies ...
<ul><li>Separations </li></ul><ul><ul><li>An understanding of what will occur if items are removed from the collection. </...
More Info & Sample Forms <ul><li>A Guide to Deed of Gifts   http://www.archivists.org/catalog/deed_of_gift.asp   </li></ul...
<ul><li>This presentation will be online at:  http://www.HurstAssociates.com </li></ul><ul><li>Resources For Learning More...
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  • What did the deed of gift cover? What should it cover for documents &amp; images?
  • deed of gift forms

    1. 1. Digitizing Special Collections: Your Deed of Gift Form Said What? Jill Ann Hurst Hurst Associates, Ltd. [email_address] Copyright © 2003, Hurst Associates, Ltd. All rights reserved.
    2. 2. Project & Material Selection <ul><li>Items are selected for digitization based on several criteria including: </li></ul><ul><ul><li>Copyright law </li></ul></ul><ul><ul><ul><li>“ Everything” is copyrighted </li></ul></ul></ul><ul><ul><ul><li>Public domain </li></ul></ul></ul><ul><ul><ul><li>http://www.copyright. cornell . edu /training/ Hirtle _Public_Domain. htm </li></ul></ul></ul><ul><ul><li>Deed of Gift forms – a formal, legal agreement </li></ul></ul>
    3. 3. Deed of Gift Forms <ul><li>The problems </li></ul><ul><ul><li>Items donated without a Deed of Gift </li></ul></ul><ul><ul><li>Missing Deed of Gift forms </li></ul></ul><ul><ul><li>Materials where original copyright ownership is unknown </li></ul></ul><ul><ul><li>Forms that do not explicitly transfer copyright ownership </li></ul></ul>
    4. 4. What Should the Deed of Gift Include? <ul><li>Title and description of the materials being donated </li></ul><ul><ul><li>Have enough detail so that it will remain clear what this deed covers. </li></ul></ul>
    5. 5. <ul><li>Transfer of ownership </li></ul><ul><ul><li>Donor agrees to transfer legal ownership </li></ul></ul><ul><ul><li>Material becomes the physical property of the recipient institution </li></ul></ul><ul><ul><li>Donor agrees that the materials may be reformatted for preservation (e.g., microfilming or copying) </li></ul></ul>
    6. 6. <ul><li>Transfer of copyright </li></ul><ul><ul><li>Transfer copyright on materials the donor authored. </li></ul></ul><ul><ul><li>Cannot transfer copyright on other materials, such as letters received by the donor. </li></ul></ul>
    7. 7. <ul><ul><li>Transferring copyright means the institution can: </li></ul></ul><ul><ul><ul><li>Reproduce the work in copies </li></ul></ul></ul><ul><ul><ul><li>Prepare derivative works </li></ul></ul></ul><ul><ul><ul><li>Distribute copies of the work to the public by sale, rental, lease or lending </li></ul></ul></ul><ul><ul><ul><li>Perform the work publicly </li></ul></ul></ul><ul><ul><ul><li>Display the copyrighted work publicly </li></ul></ul></ul>
    8. 8. <ul><li>Separations </li></ul><ul><ul><li>An understanding of what will occur if items are removed from the collection. </li></ul></ul><ul><ul><ul><li>Can the institution sell or discard materials? </li></ul></ul></ul><ul><ul><ul><li>Must discarded materials be returned to the donor? </li></ul></ul></ul>
    9. 9. More Info & Sample Forms <ul><li>A Guide to Deed of Gifts http://www.archivists.org/catalog/deed_of_gift.asp </li></ul><ul><li>Deed of Gift of Library Materials http://www. une . edu .au/library/community/ deedgift . pdf </li></ul><ul><li>Univ. of Texas at Austin http://www. utexas . edu /research/ tarl / curation /FORM8.PDF </li></ul><ul><li>Carnegie Branch Library for Local History http://www.boulder.lib.co.us/branch/ carnegiegift .html </li></ul>
    10. 10. <ul><li>This presentation will be online at: http://www.HurstAssociates.com </li></ul><ul><li>Resources For Learning More About Digitization  www.hurstassociates.com/dig_resources.htm </li></ul>
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