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  • What did the deed of gift cover? What should it cover for documents & images?

deed of gift forms deed of gift forms Presentation Transcript

  • Digitizing Special Collections: Your Deed of Gift Form Said What? Jill Ann Hurst Hurst Associates, Ltd. [email_address] Copyright © 2003, Hurst Associates, Ltd. All rights reserved.
  • Project & Material Selection
    • Items are selected for digitization based on several criteria including:
      • Copyright law
        • “ Everything” is copyrighted
        • Public domain
        • http://www.copyright. cornell . edu /training/ Hirtle _Public_Domain. htm
      • Deed of Gift forms – a formal, legal agreement
  • Deed of Gift Forms
    • The problems
      • Items donated without a Deed of Gift
      • Missing Deed of Gift forms
      • Materials where original copyright ownership is unknown
      • Forms that do not explicitly transfer copyright ownership
  • What Should the Deed of Gift Include?
    • Title and description of the materials being donated
      • Have enough detail so that it will remain clear what this deed covers.
    • Transfer of ownership
      • Donor agrees to transfer legal ownership
      • Material becomes the physical property of the recipient institution
      • Donor agrees that the materials may be reformatted for preservation (e.g., microfilming or copying)
    • Transfer of copyright
      • Transfer copyright on materials the donor authored.
      • Cannot transfer copyright on other materials, such as letters received by the donor.
      • Transferring copyright means the institution can:
        • Reproduce the work in copies
        • Prepare derivative works
        • Distribute copies of the work to the public by sale, rental, lease or lending
        • Perform the work publicly
        • Display the copyrighted work publicly
    • Separations
      • An understanding of what will occur if items are removed from the collection.
        • Can the institution sell or discard materials?
        • Must discarded materials be returned to the donor?
  • More Info & Sample Forms
    • A Guide to Deed of Gifts http://www.archivists.org/catalog/deed_of_gift.asp
    • Deed of Gift of Library Materials http://www. une . edu .au/library/community/ deedgift . pdf
    • Univ. of Texas at Austin http://www. utexas . edu /research/ tarl / curation /FORM8.PDF
    • Carnegie Branch Library for Local History http://www.boulder.lib.co.us/branch/ carnegiegift .html
    • This presentation will be online at: http://www.HurstAssociates.com
    • Resources For Learning More About Digitization  www.hurstassociates.com/dig_resources.htm