Brief Recordkeeping Overview

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Brief Recordkeeping Overview

  1. 1. OSHA Recordkeeping <ul><li>Rules and forms took effect January 1, 2002; Form 300 newly revised for January 1, 2004 </li></ul><ul><li>Importance of records </li></ul><ul><ul><li>Critical indicators </li></ul></ul><ul><ul><li>Starting point to identify problems </li></ul></ul><ul><ul><li>Nationwide impact </li></ul></ul>
  2. 2. Recordkeeping History <ul><li>Recordkeeping required since 1971 </li></ul><ul><li>Final rule published January 19, 2001 </li></ul><ul><li>January 1, 2002 effective date </li></ul><ul><li>January 1, 2003 – New hearing loss recording criteria effective </li></ul><ul><li>January 1, 2004 – Revised forms to incorporate hearing loss column </li></ul>
  3. 3. Recordkeeping Goals <ul><li>Improve data </li></ul><ul><li>Simplify forms and requirements </li></ul><ul><li>Maximize use of computers </li></ul><ul><li>Improve employee involvement </li></ul><ul><li>Protect privacy </li></ul>
  4. 4. Am I Covered? <ul><li>You must report fatality or hospitalization of 3 or more employees </li></ul><ul><li>If you have 10 or fewer employees, normally do not have to keep records </li></ul><ul><li>If you are in an exempt low-hazard industry, normally do not have to keep records </li></ul>
  5. 5. What is Recordable? <ul><li>New work-related injuries and illnesses: </li></ul><ul><ul><li>Death </li></ul></ul><ul><ul><li>Days away from work </li></ul></ul><ul><ul><li>Restricted work or transfer to another job </li></ul></ul><ul><ul><li>Medical treatment beyond first aid </li></ul></ul><ul><ul><li>Loss of consciousness </li></ul></ul><ul><ul><li>Diagnosis of a significant injury/illness by a physician or other licensed health care professional </li></ul></ul><ul><li>Certain conditions, (colds, flu, blood donations) are not recorded </li></ul>
  6. 6. Other New Elements <ul><li>Count calendar days for days away or days restricted </li></ul><ul><li>Record all injuries from needles and sharps contaminated by another person’s blood or other potentially infectious material </li></ul><ul><li>Record cases for any worker removed from work under the provisions of an OSHA standard </li></ul>
  7. 7. Forms <ul><li>New forms </li></ul><ul><ul><li>300 Log (Newly revised for use 1/1/2004) </li></ul></ul><ul><ul><li>301 Incident Report </li></ul></ul><ul><ul><li>300A Summary (Newly revised for posting February, 2005) </li></ul></ul><ul><li>Privacy protections for workers </li></ul><ul><ul><li>Don’t enter name for sensitive cases </li></ul></ul><ul><ul><li>Keep separate identity list </li></ul></ul>
  8. 8. Employee Involvement <ul><li>Set up system for reporting injuries and illnesses and inform employees </li></ul><ul><li>Workers and their representatives have a right to review the 300 Log </li></ul><ul><li>Workers, former workers and their representatives can get copies of Form 301 for their own injuries or illnesses </li></ul>
  9. 9. State Programs <ul><li>States that operate their own job safety and health programs will be adopting comparable rules </li></ul>
  10. 10. For More Information <ul><li>For more information and the latest updates about the new recordkeeping rule, go to OSHA’s website: </li></ul><ul><li>www.osha.gov </li></ul>

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