The Labor Status form must be completed and signed by both students and supervisors prior to beginning any labor position. The status form gives a summary of
Primary and Secondary Labor Positions
Hours, Grade, Step, Rate, Department and Start Date
Status forms must be on file in the Payroll Office by the Friday before the first pay period ends.
A separate status form is required for each labor position held on campus.
Filling Out A Status Form
Labor Supervisors must fill in the student’s labor position code, contracted hours, pay grade, and the department number.
Name CPO Year/Term ID
All status forms must be signed by both supervisor and student.
Note: If you unsure of the department number contact the Payroll Office at ext. 3317.
What is a pay grade?
Pay grades are established for each labor position in each department.
Pay grades set the pay rate for the labor position.
Determining Pay Grades
Supervisors are responsible for determining the pay grade of each labor position.
Grade 5 and 6 positions must be pre-approved by the Dean of Labor or the Labor Forum.
Each department is budgeted a certain amount of positions and pay grades and must stay within what they have been assigned.
Pay grades are based on the level of responsibility and learning goals for the labor position.
The few positions at grade 6 require very high levels of technical skill, leadership, and personal integrity. The jobs involve major program leadership including selection, training, and supervision of others. Positions require role models both as workers and as Bereans; must display behaviors and values consistent with the commitments of Berea College off the job as well as at work. Consequently, a selection process will be applied inviting recommendations concerning performance in academic, labor, and community responsibility. 6 • Must be a 15 hour commitment. • Must reflect the appropriate skill, responsibility, and learning levels as described for this grade. • Must involve supervision, advanced skills, and senior responsibilities for operations. While supervision at grade 4 will typically involve training and supervision of other students or be more generally supervision of operations of some type, supervision at grade 5 and 6 must involve training and supervision of other students. 5 As with grade 3, the work is typically skilled, requires little direct supervision, allows for independent judgment on procedures, has variety and depth. The work includes helping in the training of others and the expectation of contributions toward improvement of the way work is carried out. Labor departments may require grade 4 positions to be more than the minimum 10 hour commitment; if so, the job description should specify this. 4 The work is typically skilled, requires little direct supervision, requires independent judgment on procedures, has variety and depth. The work includes helping in the training of others and the expectation of contributions toward improvement of the way work is carried out. 3 The work is typically semi-skilled. It involves less direct supervision, perhaps more work variety, requires some independent exercise of judgment and semi-independent knowledge of the job. 2 The work is characterized by highly structured tasks or outcomes, relatively low level or number of skills required, typically repetitive or routine tasks, and direct supervision of worker or results. 1 Grade Description Grade
For help in determining the pay grade of a position please refer to the Job Grade Guidelines and the Learning Progressions in the Online Supervisor’s Handbook at:
Pay Grades *Pay rates are evaluated each year. These figures represent the 2006-2007 rates. $4.55 Labor Pool $5.70 Unclassified $5.55 6 $5.25 5 $4.90 4 $4.45 3 $3.90 2 $3.50 1 Pay Rate* Grade
Communicates any changes to a labor contract to the Student Payroll Office.
A release/adjustment form must be completed before a new status form will be issued.
The form is used to:
Increase or decrease contracted hours per week.
Change grade or position code.
Release a student from his or her labor position.
* A freshman may not be released without extenuating circumstances and approval from the Labor Office.
*The Labor Office reserves the right to reassign (according to campus need) any student released for misconduct/unsatisfactory performance. These students should report to the Labor Office upon release.
Report of Unrecorded Time (a.k.a. Blue Cards)
Used to correct a student’s information (i.e. name or position) on the Department Report of Hours Worked form.
Can also be used to report unreported hours from a previous term.
Used to report hours for students working during Thanksgiving and Spring Breaks.
Example of Blue Card
Where do I go for help?
For additional information consult the online Supervisor’s Handbook at: