CSIS110MS Access   Chapter 1  MS Office 2010
Database• Database: a collection of related files containing  records on people, places, or things
Entities and                      Attributes• Entities and attributes   o Entity – Person, Place, or Thing   o Attribute –...
Data Organization• Organizing data in a relational database   • Fields   • Records   • Key fields   • Primary key   • Fore...
Relationships• Establishing relationships   • Entity-relationship diagram   • Normalization   • Join table
DBMS• A specific type of software for creating, storing,  organizing, and accessing data from a database• Separates the lo...
Capabilities of DBMS• Data definition• Data dictionary• Querying and reporting   • Data manipulation language   • Structur...
General Guidelines for  Database Designo   Identify the tableso   Determine the primary keyso   Determine the additional f...
MS Access• Demonstration of the Environment
CSIS110MS Access  Chapter 2 - Trzos
Queries• Queries are simply questions, the answers of which  are in the database.• Ways to Create a Query   o Design View ...
Criteria Queries•   Alpha (Like)•   Numeric (Equal to)•   Greater Than or Less Than•   And•   Or•   Xxx And Xxx or Use the...
Other Query Options• Top Value Query   o Open Query>Design.>Query Tools>Return• Joining Tables   o Inner Join (Shows Match...
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Csis110 trzos-c1 ms access

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Csis110 trzos-c1 ms access

  1. 1. CSIS110MS Access Chapter 1 MS Office 2010
  2. 2. Database• Database: a collection of related files containing records on people, places, or things
  3. 3. Entities and Attributes• Entities and attributes o Entity – Person, Place, or Thing o Attribute – Describes the Person, Place, or Thing
  4. 4. Data Organization• Organizing data in a relational database • Fields • Records • Key fields • Primary key • Foreign key
  5. 5. Relationships• Establishing relationships • Entity-relationship diagram • Normalization • Join table
  6. 6. DBMS• A specific type of software for creating, storing, organizing, and accessing data from a database• Separates the logical and physical views of the data• Logical view: how end users view data• Physical view: how data are actually structured and organized• Examples of DBMS: Microsoft Access, DB2, Oracle Database, Microsoft SQL Server, MYSQL
  7. 7. Capabilities of DBMS• Data definition• Data dictionary• Querying and reporting • Data manipulation language • Structured query language (SQL)• Object-oriented databases
  8. 8. General Guidelines for Database Designo Identify the tableso Determine the primary keyso Determine the additional fieldso Determine relationships between the tableso Determine data types for the fieldso Identify and remove any unwanted redundancyo Determine a storage location for the databaseo Determine additional properties for tableso Determine the best method for distributing the database objects
  9. 9. MS Access• Demonstration of the Environment
  10. 10. CSIS110MS Access Chapter 2 - Trzos
  11. 11. Queries• Queries are simply questions, the answers of which are in the database.• Ways to Create a Query o Design View – Ch2Q1 o Wildcards in Queries • Asterisk * Selects ANY collection of Characters • Question Mark ? Selects Single Characters o View or Not View a Field in Your Query• Parameter Query o Prompts the User for Input
  12. 12. Criteria Queries• Alpha (Like)• Numeric (Equal to)• Greater Than or Less Than• And• Or• Xxx And Xxx or Use the Between Operator• IN Operator (Make sure you use Quotation Marks)• Sorting in Design View• Omitting Duplicates Using the Unique Values in Properties
  13. 13. Other Query Options• Top Value Query o Open Query>Design.>Query Tools>Return• Joining Tables o Inner Join (Shows Matching Fields from two tables) o Left Outer Join (All Records in Left Table and Matches in Right Table) o Right Outer Join (All Records in Right Table and Matches in Left Table)• Exporting Data from Access• Calculations o Totals o Statistics• Crosstab Queries Usintg the Crosstab Query Wizard
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