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Digital transformations 2013   Backups [final]
 

Digital transformations 2013 Backups [final]

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  • Todd Berrett – Director of Server and Storage Solutions in BYU’s Office of ITIn May of last year, we had a series of events that led to some data loss. This has generated a lot of interest in backups.Thanks to the generous support of the University Administration, we have some exciting things to share with you today
  • Backups are part of our heritage. Moroni played a key role in the restoration of one of the largest data losses in the history of the earth.Although accomplished in the analog era, there are a few principles that are absolutely relevant as we discuss digital transformationsThree key lessons we can learn from Moroni are:Anyone can do backups – that is easy. The hard part is doing the restores. This takes planning and preparation well in advance.Sometimes it is necessary to abridge the large plates. Only store your most precious data on your most expensive mediaMountains are great for storing your backups
  • I would like to share a page from our engineers’ strategy notebookCampus data generallyexists in two very different types of systems.The first is on end point devices – specifically desktop and laptop computers. On these systems we store data relevant to our respective stewardships. Threats to end-point devices:Hardware failureTheft, loss, destructionUser errorChallenge: Flexibility to allow these devices to back up whenever, and wherever they may be.Campus servers store much of the critical enterprise data of the university. financial dataEmailregistration datadepartmental dataChallenge: Orchestrating backup operations around workload cycles of the servers. Many of these servers are very large, and very heavily used. For these systems, we offer the Campus Server Backup solution.
  • Specifics of Workstation Backup. Built with very close collaboration between a group of campus CSRs and the Office of IT. Allowed us to address the needs of a very diverse user base, while optimizing the resources in our central department.It is available to be installed on University-owned desktop and portable computers.There are two costs associated with Workstation Backup:One-time cost for the initial license to use the solutionLow monthly cost, less than $2 per computer, for the continued use of the product. The monthly cost has been waived for all users of the system for the remainder of 2013, and will begin in January of 2014.
  • In addition to waiving the monthly cost for 2013, the University has already purchased licenses to cover all University-funded computers, based on the ITI-Access counts. These license allocations were distributed to the colleges in November. For computer systems not covered by this funding, the option to purchase licenses is now available.
  • So, let talk about the product itself, and how it works.* For more information, or to purchase the client, see http://go.byu.edu/backupProtects the user files on end-point devices Not intended to back up the operating system or applications on a computer.Our solution is built on Code42’s CrashPlan Pro – Enterprise. If you follow Gartner, this is one of their highest ranked solutions, and leads the pack in the features that are most important to us.Backs up your files in near real-time. It watches for changed filesQueues them for compression, encryption and transmission, which it performs every couple minutes.Encryption allows you to perform backups even from off-campus, Compression minimizes bandwidth and storageWe allocate enough BYU data center storage to back up 100 GB of data for each device.Data backed up to our cloud is accessible from anywhere for you to access backed up files from your deviceClient on the ComputerWeb pageMobile DeviceBackups in our BYU cloud are stored encrypted and kept on-premises, for those who have compliance concerns.If you have more than 100 GB of data to back upLeverage external USB hard drives to store this dataBack up from one computer to another on the networkBoth must have licenses and clients for Crashplan runningWe track multiple versions of each file, so even if you want to restore an older version, you can do that, depending on the backup policies you have set.Customizable policies mean that you canSet the frequency of backupsLimit system resources during backupsSelect which files back up to each destinationAnd many more
  • Crashplan client running on my laptopTwo destinations configured for backupBYU CloudBacking up about 30 GB of dataUSB Drive connected to my computerBacks up the same data as I send to the BYU CloudPlus an additional 550 GBCompleted project filesPersonal Photos and videoDownloaded files
  • This is the easiest way to restore files to my computer. Lists all of the files in my most recent backupOptions to show hidden or deleted filesAbility to change BYU to my USB drivemost recent to a specific dateDesktop to a different locationRename or overwrite
  • This is a great product. People have asked if they can use it to back up their home or personal computers.The BYU licensed version can only be used for BYU-owned computersHome version is availableSame client as BYUBacks up to Code42’s cloud instead of BYU’sReasonable pricingSingle computer to family plan1 to 10 computers, unlimited data1 to 5 year contractStarts around $3.50/monthLink available on the product page at http://go.byu.edu/backup
  • Back to our strategy notebook Over 1,300 devicesAround 100 TB total data for backA little more than 50% compression/deduplicationIn the last 30 days,25 restores, totaling over 165,000 files have been restored from this system
  • Changing gears over to our server backup solution.Previously, server backups had been limited to a select group of OIT-managed servers in our Data Center
  • We are building a new backup systemContinue to back up everything from beforeUniversity Enterprise data (HR, payroll, AIM, email, etc)Extend the backup service to College and Departments serversVirtual Data Center (VDC), Ycloud, etcMost of the hardware and software has been purchased alreadyThe final system will:Be build on Commvault’sSympana backup solutionIf you follow Gartner, this system leads the magic quadrantBe built as a standalone systemDiscrete (non-virtualized) serversIts own disk and tape systemsIf anything were to happen to the other servers or disk arrays in the data center, this system will stand alone for restoresBe optimized for backups of our virtual infrastructure, or allow traditional backupsInclude standard backup profiles, as well as customizable optionsRetention periodsNumber of versionsOff-site rotationWe expect to have this solution built, fully tested and approved by the start of Fall semester this year.PricingWhen available, there will be a low monthly cost for this service, based on usage and the options.There may be some setup fees depending on the degree of customization necessary for your specific needs
  • Thanks for your time.If you have any questions, please feel free to contact me. My email address is available there on the screen, or you can get it from the Digital Transformation web site as well.

Digital transformations 2013   Backups [final] Digital transformations 2013 Backups [final] Presentation Transcript

  • back it up, bring it back
  • image courtesy of http://www.lds.org/
  • Backup strategyWorkstationBackup Campus Server Backup
  • Backup strategyWorkstationBackupWho can use it? * Users of University-owned desktop and laptop computersWhen will it be available? * Currently available (released fall 2012)What does it cost? * One-time license cost * Low monthly recurring cost (starting in 2014)
  • Backup strategyWorkstationBackupWho can use it? * Users of University-owned desktop and laptop computersWhen will it be available? * Currently available (released fall 2012)What does it cost? * One-time license cost * Low monthly recurring cost (starting in 2014)
  • Each license ofWorkstation Backupincludes: • Real-time backups of changed files • Customizable backup policies • Multiple versions of backed up files • Retention policies for deleted data • 100 GB of data backed up to BYU cloud • Users are able to restore files from anywhere • Unlimited storage on local USB or on other computerspowered by: go.byu.edu/backup
  • Each license ofWorkstation Backupincludes: • Real-time backups of changed files • Customizable backup policies • Multiple versions of backed up files • Retention policies for deleted data • 100 GB of data backed up to BYU cloud • Users are able to restore files from anywhere • Unlimited storage on local USB or on other computerspowered by: go.byu.edu/backup
  • Each license ofWorkstation Backupincludes: • Real-time backups of changed files • Customizable backup policies • Multiple versions of backed up files • Retention policies for deleted data • 100 GB of data backed up to BYU cloud • Users are able to restore files from anywhere • Unlimited storage on local USB or on other computerspowered by: go.byu.edu/backup
  • Each license ofWorkstation Backupincludes: • Real-time backups of changed files • Customizable backup policies • Multiple versions of backed up files • Retention policies for deleted data • 100 GB of data backed up to BYU cloud • Users are able to restore files from anywhere • Unlimited storage on local USB or on other computerspowered by: go.byu.edu/backup
  • Backup strategyWorkstationBackup Quick Stats: Overall In the last 30 days: 1,133 Users 26 Restores Completed1,350 Devices 196,473 Files Restored 100+ TB of Files 279.9 GB Restored 50 TB Stored 54% Compression
  • Backup strategyWorkstationBackup Campus Server Backup
  • Backup strategyWho can use it? * VDCs, Yclouds, and other servers in the BYU Data CenterWhen will it be available? * Extended to colleges and departments by fall 2013What does it cost? * Low monthly cost based on usage and options Campus Server Backup
  • Backup strategyWorkstationBackup Campus Server Backup