COUNTING APPLES
 (DATA COLLECTION & REPORTING)
                S. Todd McKee, MEd
                  Instructional Develope...
OBJECTIVES

• Apples are apples, aren’t they?
• Why do we have the spreadsheet?
• Decisions we made
• Our system (Demo)
• ...
WHAT IS THIS?
IS THIS THE SAME?
OR THIS ONE?
WHAT ABOUT NOW?
HOW DO WE SORT IT OUT?
WHAT IS THIS?
DATA


• Standardized   questions
 • Objective

 • Allows   comparison among groups
• Numbers, numbers, numbers   ...
REAL REASON
REAL REASON

                                  150

                                 113

                                ...
REAL REASON
           Green          Red



                                            150

                            ...
DECISIONS WE MADE

• Who?

• What?

• Where?

• When?

• How?
DECISIONS WE MADE

• Who?

 • Collect   data
 • Load   data
 • Access
DECISIONS WE MADE

• What?

 • Data   variables
 • Report   to others
DECISIONS WE MADE

• Where?

 • Data   housed
 • Access
DECISIONS WE MADE

• When?

 • Time   for loading
 • How    long will it
  take?
DECISIONS WE MADE

• How?

 • Access

 • Store

 • Share
HOW WE HANDLE IT...

• User
 • Associated   with a Site
• Data   entry
 • Add Participants
 • Add Course
 • Add Sessions

...
New User form
Simple
Administrative Menu

  Proper order is
  listed on right
List of all participants
       for a site.

Click on “Add New” to
enter new participant
Participant form
 with all fields
List of all participants
       for a site.

Participants may be
Updated at any time.
All courses are
listed to edit or
   “Add New”
Select the appropriate course to
         add attendance.
All participants are listed

Simply check which are present
Administrative Menu
Additional Tasks include:
•! User Administration
•! Editing !
   Sites/Organizations
Final Report that
mirrors the Excel
     report.
ISSUES/UPDATES

• Issues
 • Number      of participants per site
 • Verifying   data entry
• Updates
 • Custom      data c...
QUESTIONS?
  S. Todd McKee
 todd@uams.edu
Counting Apples (Data Collection & Reporting)
Counting Apples (Data Collection & Reporting)
Counting Apples (Data Collection & Reporting)
Counting Apples (Data Collection & Reporting)
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Counting Apples (Data Collection & Reporting)

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Data management talk for 2009 Arthritis Grantees Meeting in San Francisco, CA

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Counting Apples (Data Collection & Reporting)

  1. 1. COUNTING APPLES (DATA COLLECTION & REPORTING) S. Todd McKee, MEd Instructional Developer Arkansas Geriatric Education Center (AGEC) Geriatric Research Education and Clinical Center (GRECC) Central Arkansas Veterans Healthcare System Little Rock, AR
  2. 2. OBJECTIVES • Apples are apples, aren’t they? • Why do we have the spreadsheet? • Decisions we made • Our system (Demo) • Questions
  3. 3. WHAT IS THIS?
  4. 4. IS THIS THE SAME?
  5. 5. OR THIS ONE?
  6. 6. WHAT ABOUT NOW?
  7. 7. HOW DO WE SORT IT OUT?
  8. 8. WHAT IS THIS?
  9. 9. DATA • Standardized questions • Objective • Allows comparison among groups • Numbers, numbers, numbers ...
  10. 10. REAL REASON
  11. 11. REAL REASON 150 113 75 38 2007 0 2008 2009 2010
  12. 12. REAL REASON Green Red 150 113 75 38 2007 0 2008 2009 2010
  13. 13. DECISIONS WE MADE • Who? • What? • Where? • When? • How?
  14. 14. DECISIONS WE MADE • Who? • Collect data • Load data • Access
  15. 15. DECISIONS WE MADE • What? • Data variables • Report to others
  16. 16. DECISIONS WE MADE • Where? • Data housed • Access
  17. 17. DECISIONS WE MADE • When? • Time for loading • How long will it take?
  18. 18. DECISIONS WE MADE • How? • Access • Store • Share
  19. 19. HOW WE HANDLE IT... • User • Associated with a Site • Data entry • Add Participants • Add Course • Add Sessions • Reports
  20. 20. New User form
  21. 21. Simple Administrative Menu Proper order is listed on right
  22. 22. List of all participants for a site. Click on “Add New” to enter new participant
  23. 23. Participant form with all fields
  24. 24. List of all participants for a site. Participants may be Updated at any time.
  25. 25. All courses are listed to edit or “Add New”
  26. 26. Select the appropriate course to add attendance.
  27. 27. All participants are listed Simply check which are present
  28. 28. Administrative Menu Additional Tasks include: •! User Administration •! Editing ! Sites/Organizations
  29. 29. Final Report that mirrors the Excel report.
  30. 30. ISSUES/UPDATES • Issues • Number of participants per site • Verifying data entry • Updates • Custom data collection fields • Additional Reports • Additional administrative functions
  31. 31. QUESTIONS? S. Todd McKee todd@uams.edu

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