Hrtms compensation demo slides


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HRTMS Compensation System - shows how we leverage Excel Workbooks to create a compelling Web-based solution with advanced workflows, online spreadsheet and optional Excel download.

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Hrtms compensation demo slides

  1. 1. Presented by Mitch Stephens, Bill Rost HRTMS, Inc
  2. 2. • Part 1: Company and Products Overview• Part 2: Excel Architecture in TMS Compensation• Part 3: Direct Manager Perspective – Salary Planning• Part 4: Indirect Manager Perspective – Multiple Groups• Part 5: Long Term Incentives (LTI)• Part 6: Total Rewards Portal• Questions and Wrap up
  3. 3. Based in North Carolina with offices in New JerseyWe offer an integrated, cost effective Talent Management suite: • TMS Performance - Performance management • TMS Compensation – Compensation ManagementWe offer the lowest TCO in the industryWe deliver solutions that meet 100% of your unique requirements
  4. 4. • Web-based Performance Management system • Outlook look-and-feel • Paperless reviews are routed and signed electronically • Support goal management • Competencies by position • Career development and planning• Job Description Management• 360/multi-rater Module• Even succession planning and learning management
  5. 5. • It is a web-based Compensation Planning application that: • Extends your Excel comp workbooks • Is tightly integrated with TMS Performance • Can be integrated with external Performance Systems, like Success Factors• Employees are assigned to Compensation groups • A compensation group allows you to manage departmental budgets • e.g., Corporate, Hourly, etc • Groups are shown in the main Tree • You can view a single group or multiple groups blended together • Approval process • Managers enter recommendations for compensation and then submit their groups for approval by higher level managers. • Approval path is based on the reporting structure
  6. 6. Long Term Incentive Support • Parallel process for LTI • Create separate groups and approvers for LTITotal Rewards Repository • Gives employees and senior management a secure portal for all comp-related information • Integration to external feeds such as brokerage accounts and the finance group
  7. 7. One-click view of thePerformance Review from Compensation!
  8. 8. • TMS Comp is driven by YOUR Excel workbooks • Formulas, validations, conditional formatting, business rules are all preserved • Our unique web interface lets you work online without having to download the workbook • Note that download is still available • We harness the power of Excel and eliminate the effort of managing documents • Automated, secure, web-enabled; yet familiar.
  9. 9. Define compensation groups, approval Start approval process – profiles, Business Managers begin to submit Review current rules and the tree compensationExcel workbooks structure recommendations Define the TMS Load Data, create compensation Excel Mapping groups
  10. 10. We then complete the Excel Mapping ProcessWe start with your Excel workbookAlmost any Excel workbook can be used as the template, including Excel 2007.
  11. 11. An Excel Workbook is generated using the XL Mapping, XLS Template and Employee Data Directly edit Compensation data using our intuitive web interface
  12. 12. Excel workbooks can be downloaded to the desktop Workbook is edited on the desktop and uploaded back to the system to apply updates
  13. 13. This workbook has three main budgets:Merit, Equity and Bonus.
  14. 14. This workbook incorporatesMerit, MICP and LTIP
  15. 15. Management Incentive Compensation Plan Section
  16. 16. LTIP Section
  17. 17. % Responses spreadsheets, email, and a lot of time paper forms Most companies are using Excel in some capacity today. an on-line tool that we are very happy with. % Responsesa tool that forces us to do some of the work by hand a dart board 0% 10% 20% 30% 40% 50% 60%
  18. 18. TMS Compensation Leverages Excel formulas and familiarityWe provide a unique Web-based user interfaceAlso support off-line modeWe use Excel as the configuration and business rulesQuestions?
  19. 19. •Showsthe perspective of a direct managerwho has to complete the compensation for their direct reports
  20. 20. The home page shows the groups that need to be completed.Double click to show the group.
  21. 21. Manager can edit using this pane
  22. 22. Checks totals, and then saves changes
  23. 23. Shows employees that have been updated
  24. 24. Submit group to nextmanager for approval
  25. 25. Attach a workbook to the email message
  26. 26. Submits to next manager
  27. 27. The form is now read-only.Manager closes the form and returns to the home page.
  28. 28. No more groups that require approvals.
  29. 29. Working with single and multiple groups
  30. 30. The Treeview shows the various groups ofemployees reporting to the current user.Clicking on a single groupwill display that group in the main section.
  31. 31. This is a single compensation group. This screen is actually displaying cells from an underlying Excel workbook. We will now show the Editor Pane
  32. 32. This is the Editor Pane. You cantoggle this on and off using the “Hide/Show Editor” button.This pane allows you to update values in the sheet.
  33. 33. You can jump to a specific employee in the list
  34. 34. Update values such as Merit Amount, Adjustment amount, etc.
  35. 35. The Grid will instantly update after you enter a value.Totals are updated immediately
  36. 36. Adjustment amount is updated here
  37. 37. This button will toggle the Total lines on and off.
  38. 38. This button will toggle the Employee Details Lines on and off.
  39. 39. Only total lines are displayed now
  40. 40. This checkbox will switchbetween displaying all columnsor just the essential columns in the workbook.
  41. 41. All workbook columns are now displayed in the grid.
  42. 42. Double-click on the Employeeline to display the Editor Pane
  43. 43. This button will also show/hide the editor pane.
  44. 44. These buttons move you to theprevious and next employees in the list.
  45. 45. This button shows theEmployee‟s current Performance Review
  46. 46. The Tab with the Performance Rating is displayed.
  47. 47. This button shows theEmployee‟s Salary History
  48. 48. Default sort order is controlled by Group Settings.You can sort on any column in the grid.
  49. 49. Now list is sorted by merit amount.Now View the values in the Single Column View Tab
  50. 50. The single column view showsthe currently column in same sort order as the main list.
  51. 51. You can also view the totals for acolumn by turning on the Totals (in the employee tab). Totals are not shown with a graph.
  52. 52. You can update the cell values on this page, and the totals will reflect the changes.
  53. 53. Total updated
  54. 54. The next series of slides will show how you can view more than one group at a time.
  55. 55. This node represents a parent group. When you click this, the screenchanges to the multiple group mode
  56. 56. You can select one group or any combination of groups in the list.
  57. 57. This shows how many groups have beenchecked. To display the checked groups, click „Recalculate‟
  58. 58. This title shows that multiple groups have been selected.Now switch to Employee List view
  59. 59. These employees records are read-only. Lets see the totals only (hide employees)
  60. 60. The list shows just the totals for each of the groups!!Check all groups to see everything
  61. 61. All groups selected.. Now Recalculate…
  62. 62. Now sort on variouscolumns (totals only)
  63. 63. Easily determine whichmanager is giving the largest increase. View this in Single Column View mode
  64. 64. View the groups on the right side of the screen.. Click „Right Side‟ button.
  65. 65. This view may be easier toview a long list of values. Now view as a popup.. (Click Popup Button)
  66. 66. This view will show themaximum amount of data.Now let‟s view all employeedata (toggle employees on)
  67. 67. You can view the actual This tab Excel Workbook by shows theheader ranges from this button. clicking on theunderlying spreadsheet. As you update values inNormally your remaining the Edit pane, the budgets are shown. summary totals will be updated.
  68. 68. This range is actually displayed in theWorksheet summary tab
  69. 69. This table is also displayed. Note: Any number ofranges can be displayed as well as graphs.
  70. 70. Now we will review the Group List Details tab.This tab shows all of the selected groups in the current workbook.
  71. 71. This list shows all of the selected groups, anddetails about each group such as the approval status.
  72. 72. Links will be enabled based on the groups selected. Changes are saved and now we will approve the selected groups.
  73. 73. The selected groups are shown in the email message. You can also attach aworkbook as shown earlier.
  74. 74. The columns in this list are configured by theadministrator, and can include any group data elements.You can also filter and search this list using the „Filter‟ tab.
  75. 75. Single and Multiple Group PerspectivePowerful User interface that goes beyond Excel
  76. 76. • We recognize that LTI presents unique challenges: • Approval process and approvers may be different • The data captured is different to Merit • Usually a subset of employees are eligible for LTI • Wide spectrum of business rules needs to be supported• However: • The underlying process mirrors the merit process that we saw earlier.• TMS Comp lets you handle LTI separately to the merit process with the same simple tools.
  77. 77. You have several choices with LTI: 1. Create different LTI groups and manage them with a separate workflow 2. Do Merit, STI and LTI together using a single group/workbook 3. Use a different review cycle The choice depends on your implementation requirements
  78. 78. The home page shows LTI groups separate to Merit Groups.View one LTI group from the tree
  79. 79. These groups use an LTI workbook. The manager will enter LTIrecommendations, and then select the award type.
  80. 80. Employee details are hidden, only totals shown.
  81. 81. • LTI groups are submitted for approval in the same way as Merit/STI groups• Group membership may be different to Merit groups • Only LTI_Eligible employees are included• LTI Approvals are usually done by senior level managers • Direct and Mid-level managers may be skipped in the approval process• Custom forms may be used to capture LTI data • This lets you implement your business rules
  82. 82. What is the Total Rewards Portal? • A secure web-based repository with comp data for every employee • Allows managers to view all data for their employees • Employees can see their Total Rewards statementsHow does it work? • Multiple sources of data are aggregated • Brokerage PDF files are split by employee • Batch process builds the Total Rewards statement for each employeeBenefits • Secure access to Comp statements • Print-friendly and web-friendly formats are available • Provides year-over-year comparisons
  83. 83. There may be a variable number of sections for eachemployee depending on their comp plan.
  84. 84. This page shows total comp forthe current year – Short Term and Long TermThe layout of the Total Rewards statement is user-definable.
  85. 85. This example shows the Compensation for the previous year.
  86. 86. This shows the currentyear stock awards to this employee.
  87. 87. This page is from a master PDF file sent from the Brokerage (e.g., Merrill Lynch).The PDF is split by employee and published into TMS.
  88. 88. Allows you to aggregate data from multiple sourcesSecure access by managers and employeesPrint and Web friendly formats
  89. 89. TMS Compensation offers broad support for short and long termcompensation planningEasy to use and administerWorks in conjunction with TMS PerformanceCan be integrated with other Performance Systems, such as Success FactorsLong Term Incentives can be treated separatelyTotal Rewards portal brings it all together
  90. 90. Thank YouTo Contact HR TMS or either of today’s presenters, please use:Mitch Stephens: HRTMS Founder and President mitch@hrtms.comJim Haviland: Marketing Director