Electronic Resources Management, or, Managing Them Before They Manage You


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Guest lecture for VSU MLIS 7440 (07/15/2011)

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Electronic Resources Management, or, Managing Them Before They Manage You

  1. 1. Electronic Resources Management<br />Or, Managing Them Before They Manage You<br />Guest lecture for MLIS 7440<br />Valdosta State University<br />07/15/2011<br />Tessa Minchew<br />Systems & Electronic Content Librarian<br />Georgia Perimeter College<br />http://www.flickr.com/photos/kevenlaw/2278566739<br />
  2. 2. Ted was totally excited <br />about his paperless office!<br />http://www.flickr.com/photos/cushinglibrary/4751819635<br />
  3. 3. Software<br />Electronic texts<br />Databases<br />Institutional repositories<br />Web sites<br />E-books, e-journals<br />And so on …<br />The Current Spectrum of Electronic Resources<br />
  4. 4. “Electronic resources management”<br />Principles and practices libraries use to manage information electronic resources<br />Also the software systems that do the managing<br />ERM or ERMS or ERMs???<br />
  5. 5. Product names & descriptions<br />Vendor contact data<br />Licensing data<br />Payment history<br />Access/admin URLs and login info<br />Renewal data<br />Usage data, or assistance with collecting it<br />And so on …<br />What Is in an ERM?<br />
  6. 6. 2010 Survey (Collins & Grogg)<br />Workflow management<br />License management<br />Statistics management<br />Administrative information storage<br />Acquisitions functionality<br />Interoperability (The Holy Grail of ERMs)<br />What Do We Want Out of an ERM?<br />
  7. 7. Innovative Interfaces: Electronic Resource Management (ERM)<br />Ex Libris: Verde<br />OCLC: Web-scale Management Services<br />EBSCONET: ERM Essentials<br />CO Alliance of Research Libraries: Gold Rush<br />Serials Solutions: 360 Resource Manager<br />Fuller List @<br />http://www.diigo.com/list/tminchew/erms<br />A Few of the Players (Proprietary ERMs)<br />
  8. 8. University of Wisconsin-La Crosse: ERMes<br />University of Notre Dame: CORAL<br />North Carolina State University: E-Matrix<br />Simon Fraser University: CUFTS<br />Fuller List @<br />http://www.diigo.com/list/tminchew/erms<br />A Few of the Players (Open Source ERMs)<br />
  9. 9. Not so solitary pursuit. You have to be able to work well with:<br />IT Dept. (Their support is invaluable.)<br />Vendors (Sales reps, after sales customer service, technical support)<br />Other librarians (Your internal patron base)<br />Patrons (Faculty, students, FoL, community members, etc.)<br />You’re Not In It Alone<br />
  10. 10. 5 campuses involved, so major e-resources purchases (like databases) are committee-based & annual only.<br />Trial selection in Jan./Feb. <br />Trials in March. <br />Decisions in mid-April. <br />Adds/drops take place on July 1.<br />Piloting e-book purchases throughout the year at individual campus level.<br />E-Resources Workflow @ GPC<br />
  11. 11. Statistics compiled monthly & manually using vendor reports & Excel.<br />LibGuides used to relay statistical data, trial information, etc. to the selection committee.<br />ERMes used to manage: <br />Database information<br />Vendor data<br />Admin/stats URLs and logins<br />Payment history & renewal dates<br />E-Resources Workflow @ GPC<br />
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  19. 19. Collins, M. & Grogg, J. (2011). Building a better ERM. Library Journal, 136(4), 22-28. Retrieved from http://bit.ly/qqS5fI<br />Hamaker, C. (2011). What’s New in Licensing Electronic Resources for Libraries? Searcher, 19(5), 32-36. Retrieved from Library, Information Science & Technology Abstracts (GALILEO).<br />References<br />
  20. 20. QUESTIONS?<br />
  21. 21. Tessa MinchewSystems & Electronic Content Librarian<br />678.891.3671<br />tessa.minchew@gpc.edu<br />http://www.diigo.com/list/tminchew/electronic-resources<br />http://www.diigo.com/list/tminchew/erms<br />