Club Officers –Your Opportunity forLeadership Lead by example Get training Demonstrate responsibility Plan for Success
Your best tool for clubsuccess:The DistinguishedClub Program!
The 10 goals of theDistinguished Club Program:1. 2 CCs2. 2 more CCs3. One ACB, ACS, or ACG4. One more ACB, ACS, or ACG5. One CL, ALB, ALS, or DTM6. One more CL, ALB, ALS, or DTM7. Four new members8. Four more new members9. Min of 4 officers trained 2x/year10.One dues renewal invoice and one clubofficer list submitted on time
Recognition Earned:Any club with at least 20 members or a netgain of five new members on June 30th and whoachieve the following number of goals on theirDCP will receive the following distinctions:Five of 10 Goals:Distinguished Club!Seven of 10 goals:Select Distinguished Club!Nine of 10 goals:President’s Distinguished Club!
The Distinguished Club ProgramAnd Club Success Plan Ensures members needs are being met Helps guarantee club health now and intothe future
Creating your budget:Work with the presidentand the executivecommittee!IncomesMember duesFundraising activitiesExpensesTrophies and ribbonsAdministrative suppliesEducational materials
Is the product you wish to selldonated? Is the service you wish toprovide voluntary? Is it the club rather than amember who receivesmonetary compensation? Is at least one-third of theclub’s total support frommember dues? Is the fundraising activityconducted on an infrequentand irregular basis?Fundraising –Questions to ask first!
Tell memberswhen dues aredue Collect /submitdues to WHQonline Submit newapplications /As Treasurer, you will…
Pay all billspromptly Keep records of allfinancialtransactions Present financialreportsAs Treasurer, you will…
Ensures all membersreceive the Toastmastermagazine and clubnewsletter Keeps track of thoseeligible for educationalawards and speechcontestsMaintainingMembership Roster
Helps the vicepresidentmembership follow upon absent membersTrackingAttendance
When someone joins, aform 400 and dues shouldbe mailed or submittedonline immediately.Delays could make someoneineligible for educationalawards and speech contests!Submitting records toWorld Headquarters
The Dues renewalinvoice Submitted twice each year Lists all paid members on file atWorld Headquarters Due at World Headquarters onOctober 1 and April 1Work with the president, vicepresident membership, andtreasurer to turn it in on time andearn your club’s success in theDCP!
As club Secretary,you will… Record and read meetingminutes Assist with the semiannualmembership report Report new officers to TI within10 days Keep club constitution andstandard bylaws with the clubrecords
Vice PresidentPublic Relations, DCPSuccessDepends on You!!
To increaseawareness andappreciation for theToastmastersprogram.The Goal of PublicRelations:
Target your audience Develop a media list Send promotionalmaterial to mediamembersCreating a PublicRelations Program
Writing a news release: Tell a good story Use quotes Format forreadability Get to the pointfirst
Why? Documents and promotescurrent events Informs with educationalmaterial Provides visitors with“take-home” valueCreate a ClubNewsletter/Web Site
As Vice President Public Relations,you will… Promote your club’s regularmeetings and special eventsto local media Communicate upcomingevents to your clubmembers Maintain club’s publicitymaterials Publish and maintain your
Vice President Membership,DCP SuccessDepends on You!
Reaching for 20 –Charter membership strength!Why 20? Keeps meetings excitingand varied Keeps the talents andenergies of club membersfrom being stretched toothin
Make it a club goal toadd 2/3 member eachmonthChallenge club membersand leaders to bring oneguest every month – andthen be the first to do justthat!How to get there…
Promote benefits to currentmembers Promote Toastmastersbenefits to others Hold at least twomembership contests Offer recognitionStrategies forMembership Growth
Individual Recognition –The Annual MembershipProgram!Recognizes individuals whosponsor 5, 10, 15 or more newmembers during the year.ToastmastersMembership Contests:
ToastmastersMembership Contests:Club recognition for 5 or more new, dual, orreinstated members! The Smedley AwardAugust thru September Talk Up ToastmastersFebruary thru March Beat the ClockMay thru June
Transform Guestsinto Members Personally welcomeguests and introducethem to others Explain benefits andfollow up Complete applicationandsubmit onlineimmediately Welcome new
Gather your team!Hold regular executivecommittee meetings withclub officers.Give your club officersshared ownership andresponsibility for the clubmission!Monthly executivecommittee meetings are a goodidea!
Ask yourself andyour executivecommittee … What is your idea for a clubvision? What would you like to see atall club meetings? What specific things would youlike to improve?Including your executivecommittee will give themCreate a vision:
Goals should be… Specific Measurable Action-oriented Realistic Time-boundUse the Club Success Planand the Distinguished ClubProgram to motivateperformance and trackprogress!Set your goals!
Represent the Club Act as liaison betweenclub / area / district Participate in and vote atarea / district functions Vote at the InternationalConvention or send proxyto district governor
As Club President, you will… Preside over club meetings Hold and chair executivecommittee meetings Know the Distinguished ClubProgram. Attend district and areacouncil meetings
As Club President, you will… Ensure timely submission ofsemi-annual dues renewalsand membership reports Oversee administrativeoperation of the club Assist with transition of newofficers at the end of yourterm
Encourage and guide! Give each club member andleader the attention andrespect they deserve Demonstrate excellence asyou carry out club goals andproceed through theToastmasters educationaltracksLead by example –others will follow!
“Coming together is abeginning.Keeping together is progress.Working together is success.”-Henry Ford