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The Role of President
Marie-Pier Clarke, ACS, ALS
President, Beyond Basics
Past President, Zachry Toastmasters
CLUB PRESIDENT

Your role
Your responsibilities
Resources at your Fingertips
Case Scenarios

www.toastmasters.org
Club Mission

We provide a supportive and positive learning
experience in which members are empowered
to develop communica...
Your Responsibilities

Before the meeting
During the meeting
After the meeting

www.toastmasters.org
Before
Never cancel a meeting
Prepare club success plan
Ensure club becomes distinguished
Encourage educational achievemen...
During
Greet members and guests!
Open and close meeting on time
Introduce guests / ask for impressions
Club business
Intro...
After
Attend Area Council Meetings
Attend District Conference / proxy
Appoint nominating committee
Chair monthly executive...
RESOURCES
Club Leadership Handbook
Area Governor
Division Governor
Area Council (includes other club presidents)
Division ...
CASE SCENARIOS
What can you do if……

www.toastmasters.org
Zig Ziglar’s AAA quote:

Attitude,
not aptitude
will determine your altitude!

www.toastmasters.org
Club Mission

We provide a supportive and positive learning
experience in which members are empowered
to develop communica...
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Role of the Club President

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Toastmasters Club Officer Training by Marie-Pier Clarke

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  • Raise your hand if you have been an officer before?If you have been a club president before?I hope to leverage your experience so we can all learn from each other.The manual: Club Leadership Handbook offers really good details of your role as well as that of your other officers. How many of you have seen that book and read it?All of your officers should have one read it!Also, as club president, you must be aware of all of your officers responsibilities so you can ensure they fulfill their responsibility.
  • In this session, we will cover the following four points:Your roleYour responsibilitiesWe will look at the Resources available to you and your teamWe will discuss some Case ScenariosSo, let's first talk about your role: who can tell me what your role is? To fulfill the club mission!! Can you tell me what the club mission is?
  • YourROLE as club president is to fulfill the Club Mission:How do you do that? At the same time, you are a Manager, cheerleader, coach, all rolled into one. You set the tone for the club meetings, you provide helpful and supportive leadership for all club activities. You motivate, make peace and facilitate as required. You work with your officers to make the best decisions to fulfill your club members’ needs.You need to know what is going on in the district!! Need to know deadlines… Use the TI website and the tmd55 website. Read the Leader Letter that you get on a monthly basis. Know your constitution and by-lawsRemember, in order to lead, you have to know where you are going… you have to know what is going on in the district to better support your club members’ needs.
  • So we’ve talked about your role. Now we will now touch on your responsibilities. In the manual: Club Leadership Handbook (download one from TI)
  • Before: as your name says, you are the presiding officer. As such you open and preside over every club, business and executive committee meeting. You work together with your club officer to prepare the Club Success Plan to get your club to distinguish status by encouraging educational achievements, building and maintaining membership, attending officer training, submitting dues, officer lists and other documents that ensures your club remain in good standing. Know what is going on in the district so you can inform your club members, stay in touch with your area governor
  • During: greet your members, you open and close every meeting on time, introduce guests, conduct the business portion of the meeting, introduce the TMOD, give date/time of next meeting, make announcements with emphasis on members recognition for educational awards or special achievements,
  • After: attend area and district council meetings, attend District Council meetings at District Conference or delegate your proxy, appoint the nominating committee to conduct the officer elections, schedule and chair monthly club executive meetingsLet's face it: the majority of your responsibilities lie outside the meeting. During the meeting, all you do is open/close, recognition. But the bulk of your responsibilities is outside of the meeting, in planning, in scheduling your club executive meetings, in attending area council meetings where you get to share information with other club presidents experiencing similar things and able to provide you with some ideas!! Its voting at the district council meeting at the conference. Its encouraging your club members to step up to the lectern and deliver another speech, its helping your officers fulfill their duties!! You are encouraging, helpful, motivating, a source of information… remember… ATTITUDE!! Its not just showing up the day of the meeting!! This may be your first time as a president, but with the right attitude (I want to do this right) you can make a HUGE impact on your members. You are their source of inspiration!!! And that’s a HUGE responsibility! Where do I find information, what needs to happen next? What do my club members need? How can I make it a better experience for them? Why do you care?
  • To know what resources are available is Important because: you are not isolated in your struggles. You have a whole team that can help you. Participate in your area council meetings, benefit from other club presidents’ experience in handling situations, in finding invigorating solutions for your club, in joining forces to conduct a club contest!! You have a great network of friends and support to help.Raise your hand if you participate in your Area Council meetings? Have you even heard about that?On your handout: back page, write down your areas/division officers. What other clubs are in your area? Who are the strong clubs? Who could you visit? TM is community - we learn from each other, we help each other
  • Even when you do all the stuff you need to do, all doesn’t always go perfectly. In the next few minutes, we’ll discuss some case scenarios – some situations you will most likely face over time. If one of these situation apply to you, Take the time to write down some ideas on what you can do (in your handout, room inside)1. You’ve never had a club contest2. Members are not signing up to give speeches (and not using the club website)3. One of your officers is not doing his job (the VP Education)4. Your club is not distinguished (its January)5. Your club suffers from low membership6. Your AG asks you to send your proxy and you don’t know what he’s talking about!!
  • Remember!! Its your Attitude, not your Aptitude that determines your Altitude!And your Altitude as a Club President is to reach Club Distinguished Status. President Distinguished. Why not?? Because when you do, it means that you have done everything you needed to do to keep your club strong, active, engaged and encouraged your members to reach their goals. And when your members reach their personal goals, what happens?????Next slide
  • You have empowered them to develop their communication and leadership skills. You have made it possible for them to develop greater self-confidence In other words: You have fulfilled the Club Mission:Are you ready for this awesome responsibility?I challenge you to take it on with Attitude!
  • Transcript of "Role of the Club President"

    1. 1. The Role of President Marie-Pier Clarke, ACS, ALS President, Beyond Basics Past President, Zachry Toastmasters
    2. 2. CLUB PRESIDENT Your role Your responsibilities Resources at your Fingertips Case Scenarios www.toastmasters.org
    3. 3. Club Mission We provide a supportive and positive learning experience in which members are empowered to develop communication and leadership skills, resulting in greater self-confidence and personal growth. www.toastmasters.org
    4. 4. Your Responsibilities Before the meeting During the meeting After the meeting www.toastmasters.org
    5. 5. Before Never cancel a meeting Prepare club success plan Ensure club becomes distinguished Encourage educational achievements Build membership Ensure dues/officer list are submitted on time Read newsletter Check the website Keep in touch with Area Governor www.toastmasters.org
    6. 6. During Greet members and guests! Open and close meeting on time Introduce guests / ask for impressions Club business Introduce TMOD Announce next meeting Announcements Recognition www.toastmasters.org
    7. 7. After Attend Area Council Meetings Attend District Conference / proxy Appoint nominating committee Chair monthly executive committee meetings Encourage your officers to fulfill their duties www.toastmasters.org
    8. 8. RESOURCES Club Leadership Handbook Area Governor Division Governor Area Council (includes other club presidents) Division Council District Leaders WEBSITES: www.tmd55.org www.toastmasters.org www.toastmasters.org
    9. 9. CASE SCENARIOS What can you do if…… www.toastmasters.org
    10. 10. Zig Ziglar’s AAA quote: Attitude, not aptitude will determine your altitude! www.toastmasters.org
    11. 11. Club Mission We provide a supportive and positive learning experience in which members are empowered to develop communication and leadership skills, resulting in greater self-confidence and personal growth. www.toastmasters.org
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