Conduct quality speech contests 20130713

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Updated presentation targeted to Area and Division Governors

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  • Conduct quality speech contests 20130713

    1. 1. AREA AND DIVISION GOVERNOR TRAINING Plan and Conduct Quality Speech Contests Jerry Barrett July 13, 2013
    2. 2. Session Agenda Speech Contest Benefits Role of Area and Division Governors Speech contest preparation A bit about Speech contest rules 2
    3. 3. Speech Contest Benefits Contestants – Experience and Growth in a Competitive Setting Audience – Education and Entertainment Clubs – Showcase for Membership Building District Officers – Opportunity for Members to participate beyond the Club Organizers – Leadership Skill Development Opportunity Toastmasters – Public Relations Opportunity 3
    4. 4. Role of Area and Division Governors Be knowledgeable about  Contest Planning  Contest Rules  Contest Roles Act as a resource for Club Contests Form teams of trained, experienced, and well-coached Toastmasters to organize and conduct Area and Division contests 4
    5. 5. Describe what is needed for a HIGH QUALITY Speech Contest Ideal Contest 5
    6. 6. Contest Quality Elements Trained, coached, and experienced Staff Well planned and promoted event Abides by Official Rules Contest Evaluation 6
    7. 7. District Direction All Key Role Players Experienced All Judges Trained 7 Area and Division Governors provide training and active mentoring when above two quality elements are not met.
    8. 8. Role Player Experience Serve in that role at Club before Area Area before Division Division before District 8 Direction: Key Role Players have experience in that role at lower level contests Key Roles Contest Chair Chief Judge Judge Toastmaster
    9. 9. Judge Training Direction: All Judges Trained Sessions at District Sponsored Events TI On-line videos (http://www.toastmasters.org/Members/OfficerResources/eLearning/SpeechContestModule.aspx)  Session 2: When You’re the Judge  Session 3: The Judge’s Guide and Ballot TI Training Presenter’s Guide (1190) (http://www.toastmasters.org/1190) 9
    10. 10. District Direction All Key Role Players Experienced All Judges Trained 10 Area and Division Governors provide training and active mentoring when above two quality elements are not met.
    11. 11. Contest Planning Planning Guides Scripts Contest Forms Agendas Promoting Contests 11
    12. 12. Contest Planning Guides D55 Website – Calendar & Events – Contests – Info for Contest Organizers – Planning Documents (http://www.tmd55.org/planning-documents.html) Excel, Word, PDF versions  Task List  Materials to Bring  People / Roles Project Management Aspects  Communicate, Communicate, Communicate!  Follow up, Follow up, Follow up! 12
    13. 13. Contest Scripts D55 – Calendar & Events – Contests – Info for Contest Organizers – Scripts (http://www.tmd55.org/scripts.html) Toastmaster Scripts  One for each type of Contest  Thoughtfully merge scripts for Multi-type and Multi-Area contests Briefing Scripts  Chief Judge  Contest Chair 13 USE THE SCRIPTS!
    14. 14. Contest Forms Inform Your Clubs that Forms and rules are free downloads from the TI website D55 – Calendar & Events – Contests – Info for Contest Organizers – Contest Forms (http://www.tmd55.org/contest-forms.html) Contest Chair is responsible for organizing forms into folders and bringing them to the contest.  Team with Chief Judge on this task 14
    15. 15. Contest Forms Judges Guide and Ballot  “Regular” and Tie-Breaking  Unique for each type of Contest Time Record Sheet Counter’s Tally Sheet Notification of Contest Winner Speaker’s Certification of Eligibility and Originality Contestant Biographical Information Certificate of Participation Certificates for 1st , 2nd , and 3rd place 15
    16. 16. Contest Agendas – Area Contests Do include (in addition to order of events): Area Designation Area Governor’s Name Date/Time/Place Types of Contests TI Logo Club Names Contestant and Role Player Names Plug for Division Contest and District Conference 16
    17. 17. Contest Agendas – Division Contests Do include (in addition to order of events): Division Designation Division Governor’s Name Date/Time/Place Types of Contests TI Logo Contestant and Role Player Names Plug for District Conference Area Governor Names 17
    18. 18. Contest Agendas – Don’t Includes Do NOT include Judges’ names  Okay to list Chief Judge’s name Education level of contestants Club that contestant represents Test Speaker name 18
    19. 19. Contest Promotion Club visits  Encourage members to become contestants and contest officials.  Encourage club to conduct contests. • August for Fall, February for Spring  Promote above-the-club contests. Fliers  Create one!  Use it when communicating with your clubs! District website  Subset of flier information will be uploaded. 19
    20. 20. Contest Flier Include: Attention-getter Area(s) or Division Designations Contact Name, Email/Phone Date/Time/Place/Building/Room Types of Contests Map / Directions Security information Parking information TI Logo Club Names 20
    21. 21. Rules Read the Rulebook – Rules & Checklists  Governors, Contest Chairs, Chief Judges, Contestants Downloadable from TI website When notifying Contestants 2 weeks ahead of the Contest, offer to send them the rulebook. 21
    22. 22. Rules - Eligibility Confirming Contestant & Judge Eligibility  speechcontests@toastmasters.org or  Phone 949-858-8255 22
    23. 23. Rules – How Many Judges? Club  5 Judges + Tie Breaking Judge Area  5 Judges or equal representation from clubs in the Area + Tie Breaking Judge Division  7 Judges equally representing the Areas in the Division + Tie Breaking Judge Note: All include escape clause “unless impractical” Jerry’s Guidelines to Increase Fairness  Find judges outside the Club/Area/Division  Two judges per contestant or the numbers above, whichever is higher 23
    24. 24. Rules – Notification of Winners p5, Selection Sequence, A2 “Should an area or division contest winner be unable to participate in the next-level contest, the highest placed available contestant will advance to that level.” Which means that the Chief Judge will rank- order ALL qualified contestants on the Notification of Winners form. 24
    25. 25. Contest Evaluation Contest Evaluator named for every Area and Division Contest events. Short, lessons learned meeting held at the conclusion of the contest event with the Contest Chair, Chief Judge, Toastmaster, and Contest Evaluator Evaluation form used as a guide for the meeting; will be sent to Contest Chair ahead of the event, or download it from the Contest Forms page. (http://www.tmd55.org/uploads/1/1/9/1/11914028/contestevaluationform_v02a.pdf) 25
    26. 26. Call to Action Read and adhere to the Official rules Use Resources available on D55 and TI websites Take the on-line Judge Training and/or attend Training session(s) Move toward District Direction on training and experience when selecting key role players Mentor/Coach/Assist Role Players and Contest organizers Promote contests! Use the District Scripts! Communicate and Follow-up 26
    27. 27. You will be sent a follow-up email with links to this presentation, handouts, and other documents. Some documents may be attached to the email. If you have any questions or comments, contact Jerry Barrett – jerrytex@swbell.net 27
    28. 28. 28 Handout – Next Two Slides
    29. 29. Conducting Quality Speech Contests CALL TO ACTION Read and adhere to the Official rules Use Resources available on D55 and TI websites Take the on-line Judge Training and/or attend Training session(s) Move toward District Direction on training and experience when selecting key role players Mentor/Coach/Assist Role Players and Contest organizers Promote contests! Use the District Scripts! Communicate and Follow-up 29 Jerry Barrett July 14, 2012
    30. 30. Conducting Quality Speech Contests RESOURCES District 55 Website  tmd55.org – Calendar & Events – Contests – Info for Contest Organizers Toastmasters International Website  Search on “Digital Content Speech Contests”  Search on “Judge Training” District Chief Judge – TBD District Contest Chair – Dan Jackson This presentation () 30 Jerry Barrett July 14, 2012
    31. 31. 31
    32. 32. Types and Frequency of Speech Contests Five Types  International Speech • Mandatory in the Spring • Only contest to go above District level  Evaluation  Humorous Speech  Table Topics™  Tall Tales District can hold up to four contests per year 32
    33. 33. What are the elements of a SPEECH CONTEST? Speech Contest Elements 33
    34. 34. Speech Contest Elements 34 Speeches/Speakers Judging/Judges Contest Control/Chief Judge Timing/Timers Ballots/Ballot Counting Toastmaster/Emcee Awards/Presentation/Awards Maker Contestant Interviews Certificates of Participation Thank-you’s for Contest Officials Room/Place Time/Duration Programs/Agenda Room Control/Sergeants-at-Arms Meeting Control/Presiding Officer Refreshments/Refreshments Owner Lots of Applause Contest Team Lead/Project Management Contest Notification/Promotion/Flier Dignitaries Audience!!
    35. 35. Rules - Other Role Players Ballot Counters – three Time Keepers – two  One runs the watch and fills out the form  The other operates the timing signals • Be sure signals are visible to the contestants  Good idea: have two watches Sergeant-at-Arms – number not provided  Implied: one for Evaluation contest  Suggestion: One for every unlocked door There is nothing wrong with having more than the number listed in the rules. 35

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