Microsoft® Office Training<br />Get up to speed with Office 2010!!<br />
Course contents<br /><ul><li>Overview: A new look to familiar programs
Lesson 1: The new Office: Made for you
Lesson 2: Answers to critical questions</li></ul>Get up to speed with the 2010 Office system<br />Each lesson includes a l...
Overview: A new look to familiar programs<br />Get up to speed with the 2010 Office system<br />When you open a 2010 Micro...
Course goals			<br /><ul><li>How & why the 2010 Office system has changed.
Use the Ribbon to do what you’re used to doing.
What the new file formats mean to you. </li></ul>Get up to speed with the 2010 Office system<br />
Lesson 1<br />The new Office: Made for you<br />
The new Office: Made for you<br />Get up to speed with the 2010 Office system<br />Yes, there’s a lot of change to familia...
What’s on the Ribbon? <br />Get up to speed with the 2010 Office system<br />The three parts of the Ribbon are tabs, group...
What’s on the Ribbon? <br />Get up to speed with the 2010 Office system<br />How do you get started?<br />Begin with the f...
How commands are organized<br />Get up to speed with the 2010 Office system<br />Commands are organized by how they’re use...
More commands, but only when you need them<br />Get up to speed with the 2010 Office system<br />Commands you use most are...
More options if you need them<br />Get up to speed with the 2010 Office system<br />Sometimes an arrow, called the Dialog ...
Are you familiar with the try-undo-try cycle?<br />You make a change, it’s not what you want, and so you undo and keep try...
Put commands on your own toolbar<br />Get up to speed with the 2010 Office system<br />Do you often use commands that aren...
Working with different screen resolutions <br />Get up to speed with the 2010 Office system<br />Everything described so f...
Tablet PCs: On these smaller screens the Ribbon adjusts to show smaller versions of tabs and groups. </li></li></ul><li>Wo...
Test 1, question 1<br />The Paste, Cut, and Copy commands appear where on the Ribbon? (Pick one answer.)<br />Get up to sp...
Test 1, question 1: Answer<br />On the first tab.<br />Get up to speed with the 2010 Office system<br />These commands are...
Test 1, question 2<br />You move from a computer with a high screen resolution to one with a low resolution. You don’t see...
Test 1, question 2: Answer<br />Click the arrow on the group button.<br />Get up to speed with the 2010 Office system<br /...
Get up to speed with the 2010 Office system<br />
Lesson 2<br />Answers to critical questions<br />
Answers to critical questions<br />Get up to speed with the 2010 Office system<br />Now it’s time to look beyond the Ribbo...
Microsoft Office 2010 ~ Backstage<br />The right tools at the right time.<br />With Backstage, you focus what you want to ...
What about the new file formats?<br />Get up to speed with the 2010 Office system<br />All files use the xmlformat.<br />I...
Reduced file size.
New features.</li></li></ul><li>What about the new file formats? <br /><ul><li>For documents, workbooks, and presentations...
If you save a file as a template, the same applies: You get the template extension of old, with an “x” on the end; for exa...
If your file contains code or macros, you have to save it using the new macro-enabled file format. For a Word document, th...
What if I can’t find a command?<br />Get up to speed with the 2010 Office system<br />If you can’t find the command you’re...
Where do I start a blank document?<br />Get up to speed with the 2010 Office system<br />When you create a new document, w...
Working with files from earlier versions<br />Get up to speed with the 2010 Office system<br />You may be the first in you...
Working with files from earlier versions <br /><ul><li>You can open a file created in previous versions of Office programs...
After working with it in the 2010 version, you may want to save the file. By default, the Save As dialog box saves a file ...
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Office 2010

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Transcript of "Office 2010"

  1. 1. Microsoft® Office Training<br />Get up to speed with Office 2010!!<br />
  2. 2. Course contents<br /><ul><li>Overview: A new look to familiar programs
  3. 3. Lesson 1: The new Office: Made for you
  4. 4. Lesson 2: Answers to critical questions</li></ul>Get up to speed with the 2010 Office system<br />Each lesson includes a list of suggested tasks and a set of test questions.<br />
  5. 5. Overview: A new look to familiar programs<br />Get up to speed with the 2010 Office system<br />When you open a 2010 Microsoft Office system program, you’ll see a lot that’s familiar. But you’ll also notice a new look at the top of the window.<br />Menus and toolbars have been replaced by the Ribbon, which contains tabs that you click to get to commands. <br />This presentation introduces you to the Ribbon and other new ways to make better documents faster.<br />
  6. 6. Course goals <br /><ul><li>How & why the 2010 Office system has changed.
  7. 7. Use the Ribbon to do what you’re used to doing.
  8. 8. What the new file formats mean to you. </li></ul>Get up to speed with the 2010 Office system<br />
  9. 9. Lesson 1<br />The new Office: Made for you<br />
  10. 10. The new Office: Made for you<br />Get up to speed with the 2010 Office system<br />Yes, there’s a lot of change to familiar Microsoft Office programs. <br />But it’s good change. <br />With the Ribbon, commands and other tools you need are now exposed and more readily available. <br />
  11. 11. What’s on the Ribbon? <br />Get up to speed with the 2010 Office system<br />The three parts of the Ribbon are tabs, groups, and commands.<br />Tabs sit across the top of the Ribbon. Each one represents core tasks you do in a given program. <br />Groups are sets of related commands. They remain on display and readily available, giving you rich visual aids. <br />Commands are arranged in groups. A command can be a button, a menu, or a box where you enter information. <br />
  12. 12. What’s on the Ribbon? <br />Get up to speed with the 2010 Office system<br />How do you get started?<br />Begin with the first tab. <br />In Word 2010, for example, that’s the Home tab. <br />It has the commands that people use most commonly when writing documents: font formatting commands (Font group), paragraph options (Paragraph group), and text styles (Styles group). <br />
  13. 13. How commands are organized<br />Get up to speed with the 2010 Office system<br />Commands are organized by how they’re used.<br />Frequently used core commands no longer have to share space with a range of remotely related commands on a menu or toolbar. <br />They’re the ones that get used, and so now they’re the ones most prominently featured.<br />
  14. 14. More commands, but only when you need them<br />Get up to speed with the 2010 Office system<br />Commands you use most are available on the Ribbon all the time.<br />Others appear only when you need them, in response to an action you take. <br />For example, the Picture Tools in Word appear on the Ribbon when you insert a picture and they go away when you’re done. The Ribbon responds to your action.<br />Don’t worry if you don’t see all the commands at all times. Take the first steps, and what you need will appear. <br />
  15. 15. More options if you need them<br />Get up to speed with the 2010 Office system<br />Sometimes an arrow, called the Dialog Box Launcher, appears in the lower-right corner of a group.<br />This means more options are available for the group.<br />For example, to get to a less commonly used font option in PowerPoint®2010: <br />On the Home tab, click the arrow in the Font group.<br />The Font dialog box opens, with the full selection of font commands.<br />
  16. 16. Are you familiar with the try-undo-try cycle?<br />You make a change, it’s not what you want, and so you undo and keep trying until you get what you had in mind.<br />Now you can see a live preview of your choice before you make a selection, which saves you time and gives you better results. <br />Get up to speed with the 2010 Office system<br />
  17. 17. Put commands on your own toolbar<br />Get up to speed with the 2010 Office system<br />Do you often use commands that aren’t as quickly available as you’d like? <br />You can easily add them to the Quick Access Toolbar. <br />Located above the Ribbon when you first start your Microsoft Office program, the Quick Access Toolbar puts commands where they’re always visible and near at hand. <br />
  18. 18. Working with different screen resolutions <br />Get up to speed with the 2010 Office system<br />Everything described so far applies if your screen is set to high resolution and the program window is maximized. <br />If not, things look different.<br />How? Like this:<br /><ul><li>Screen not maximized: Some groups will display only the group names.
  19. 19. Tablet PCs: On these smaller screens the Ribbon adjusts to show smaller versions of tabs and groups. </li></li></ul><li>Working with different screen resolutions <br />Get up to speed with the 2010 Office system<br />Everything described so far applies if your screen is set to high resolution and the program window is maximized. <br />If not, things look different.<br />How? Like this:<br /><ul><li>Low resolution: If your screen is set to a low resolution, a few groups on the Ribbon will display the group name only, not the commands in the group. Click the arrow on the group button to display the commands.</li></li></ul><li>Suggestions for practice<br />Add a bulleted list in Word.<br />Apply heading styles in Word.<br />Insert a picture into a Word document.<br />Format text in Word using the Mini toolbar.<br />Add a button to the Quick Access Toolbar in Excel®, and then delete one.<br />Find more Excel options.<br />Get up to speed with the 2010 Office system<br />Online practice (requires Word 2010 and Excel 2010, part of the 2007 Microsoft Office system)<br />
  20. 20. Test 1, question 1<br />The Paste, Cut, and Copy commands appear where on the Ribbon? (Pick one answer.)<br />Get up to speed with the 2010 Office system<br />On the last tab.<br />On the first tab.<br />On the Quick Access Toolbar. <br />
  21. 21. Test 1, question 1: Answer<br />On the first tab.<br />Get up to speed with the 2010 Office system<br />These commands are used frequently, so they logically appear on the first tab of the Ribbon. Of course, you can add them to the Quick Access Toolbar if you want.<br />
  22. 22. Test 1, question 2<br />You move from a computer with a high screen resolution to one with a low resolution. You don’t see the commands in one group. What do you do? (Pick one answer.)<br />Get up to speed with the 2010 Office system<br />Click the View tab.<br />Click the View toolbar.<br />Click the arrow on the group button.<br />
  23. 23. Test 1, question 2: Answer<br />Click the arrow on the group button.<br />Get up to speed with the 2010 Office system<br />If commands are not displayed, either because of screen resolution or because the program window isn’t maximized, you can display commands in a group by clicking the arrow on the group button.<br />
  24. 24. Get up to speed with the 2010 Office system<br />
  25. 25. Lesson 2<br />Answers to critical questions<br />
  26. 26. Answers to critical questions<br />Get up to speed with the 2010 Office system<br />Now it’s time to look beyond the Ribbon and see what else is new. <br />The Microsoft Office Button has been removed and replaced with the File command, which displays the Backstage. <br />In this lesson you’ll see how to work with some of the new options. <br />
  27. 27. Microsoft Office 2010 ~ Backstage<br />The right tools at the right time.<br />With Backstage, you focus what you want to do with the document.<br />Get up to speed with the 2010 Office system<br />
  28. 28. What about the new file formats?<br />Get up to speed with the 2010 Office system<br />All files use the xmlformat.<br />Important reasons reasonsfor this change:<br /><ul><li>Increased security for your files and reduced chances of file corruption.
  29. 29. Reduced file size.
  30. 30. New features.</li></li></ul><li>What about the new file formats? <br /><ul><li>For documents, workbooks, and presentations, the default file format now has an “x” on the end, representing the XML format. For example, in Word, a document is now saved by default with the extension .docx, rather than .doc.
  31. 31. If you save a file as a template, the same applies: You get the template extension of old, with an “x” on the end; for example, .dotx in Word.
  32. 32. If your file contains code or macros, you have to save it using the new macro-enabled file format. For a Word document, that translates into .docm; for a Word template, it’s .dotm. </li></ul>Get up to speed with the 2010 Office system<br />A bit more about the new format:<br />
  33. 33. What if I can’t find a command?<br />Get up to speed with the 2010 Office system<br />If you can’t find the command you’re looking for, there’s help. <br />Word , Excel, and PowerPoint and have a visual, interactive reference guide to help you quickly learn where things are. <br />
  34. 34. Where do I start a blank document?<br />Get up to speed with the 2010 Office system<br />When you create a new document, workbook, presentation, or database, you’ll get a full, colorful window to help you begin.<br />You can start with a blank or existing file, as you’re accustomed to doing. <br />Or to jump-start your authoring work, choose from the catalog of templates available or go online.<br />
  35. 35. Working with files from earlier versions<br />Get up to speed with the 2010 Office system<br />You may be the first in your group to get the 2010 Office system. <br />Or you may work with departments that need to use Office documents saved in an earlier format. <br />You can still share documents between the 2010 Office system and earlier versions of Office programs.<br />
  36. 36. Working with files from earlier versions <br /><ul><li>You can open a file created in previous versions of Office programs, from 95 through 2003. Just open the file as usual.
  37. 37. After working with it in the 2010 version, you may want to save the file. By default, the Save As dialog box saves a file created in a previous version as that same version.
  38. 38. As you save, a Compatibility Checker will let you know of any new features added to the file that may be disabled, or matched as closely as possible.</li></ul>Get up to speed with the 2010 Office system<br />Here’s how:<br />
  39. 39. Teacher Requests<br />Get up to speed with the 2010 Office system<br />
  40. 40. Excel ~ What’s New?<br />Microsoft Excel 2010 makes it possible to analyze, manage, and share information in more ways than ever before, helping you make better, smarter decisions. <br />New analysis and visualization tools help you track and highlight important data trends. <br />Easily access your important data on the go from almost any Web browser or smartphone.1 <br />You can even upload your files to the Web and work simultaneously with others online. <br />Whether you’re producing financial reports or managing personal expenses, Excel 2010 gives you more efficiency and flexibility to accomplish your goals.<br />http://office.microsoft.com/en-us/excel/excel-2010-features-and-benefits-HA101806958.aspx<br />Get up to speed with the 2010 Office system<br />
  41. 41. Working with templates<br />Click on the video below or on the hyperlink in red.<br />http://office.microsoft.com/en-us/templates/?CTT=11&origin=HA010360893<br />Get up to speed with the 2010 Office system<br />
  42. 42. What is protected view?<br />Files from the Internet and from other potentially unsafe locations can contain viruses, worms, or other kinds of malware, which can harm your computer. To help protect your computer, files from these potentially unsafe locations are opened in Protected View. By using Protected View, you can read a file and inspect its contents while reducing the risks that can occur.<br />Get up to speed with the 2010 Office system<br />
  43. 43. New Options with MS Office 2010<br />Get up to speed with the 2010 Office system<br />
  44. 44. In closing…<br />Get up to speed with the 2010 Office system<br />
  45. 45. References<br />Original PowerPoint created by: <br />Missy Maser – Location Unknown<br />PowerPoint adopted by: <br />Maggie Verster - Johannesburg, Gauteng, South Africa<br />MS Version 2007/2010 adopted & revised by:<br />Michael Cargill – Amherst, Virginia, USA<br />All trademark and copyrights belong to their original owners. <br />Get up to speed with the 2010 Office system<br />

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