Getting Buy-in and Planning for a Campus Intranet
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Speaker: T. Kim Nguyen...
Speaker: T. Kim Nguyen
Abstract: In the fall of 2008, UW Oshkosh embarked on a campus-wide migration to Plone for all of its ~300 public web sites; that deployment project is now well under way.
Early last year, however, it became clear that while our external audiences (prospective students, faculty, staff, donors, alumni, members of the local community) were being served, our internal audiences (current students, faculty, and staff) were not. We needed an internal, collaborative information sharing platform that would allow the university to streamline its mostly paper-based processes and to make it easy for faculty and staff to locate information they need to get their work done and make better use of their collective knowledge.
In the spring of 2009, we formed an Intranet Task Force that met with and listened to constituency groups across campus to understand their frustrations and learn what they would most like to have in a campus-wide intranet. The task force ultimately presented the Vice Chancellors with a final report, including recommendations for funding and staffing, short term goals, and a governance model that would ensure a voice for all campus groups in the ongoing development of our intranet.
This talk will cover the motivation for the creation of the task force, the segmentation between external and internal content, the process of gathering and formulating a vision for an information sharing system that will bring sweeping change to the campus, the use of highly focused pilot projects to obtain approval and funding, and how we will be targeting cross-unit business processes and move paper-based processes online with our uwosh.northstar Plone workflow application generator.
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