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Constructing & Delivering Effective Presentations Oct 08
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Constructing & Delivering Effective Presentations Oct 08

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Technique based training / mentoring course designed to facilitiate employees to develop exceptional presentation skills.

Technique based training / mentoring course designed to facilitiate employees to develop exceptional presentation skills.


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  • How do you stand out from the crowd? How do you make people remember what you’ve said, whether its to persuade them to your point of view, encourage them to make a decision, deliver some bad news or impart information. You are competing for an audience’s limited attention. This presentation is designed to deliver you tools that will help focus what you say, and how you say it in order to be exceptional and memorable. For over 15 years I’ve been doing both formal and informal presentations to small and large audiences. These tools have evolved from those learning experiences and from all the information I’ve gained from other sources (books, training and sitting through many, many other types of presentations).
  • Ask audience for examples of situations where they would use this structure (like aligning the business to new goals)
  • Ask audience for examples of situations where they would use this structure (like organizational change, adding/removing a product from the lineup)
  • Ask audience for examples of situations where they would use this structure (like poor business results / layoffs)
  • Ask audience for examples of situations where they would use this structure (like informing the boss)
  • Once you’ve determined the type of presentation you are going to need to deliver, you need to explore WHOM you are going to deliver it to. Who are the people attending, what are their positions, roles/responsibilities and level of decision making authority. Who are the key people you will need an action from? It cannot be overstated how important knowing your audience is to a successful and desirable result. In all likelihood there will be a primary audience whom you need to react and obtain an action from, but there will be a secondary audience who may have other reasons for wanting to be present (and may not align with your desired action). You want to obtain their acceptance to the action of your primary audience.
  • Write a single key message on a Post it note Order the notes to align with the type of presentation type you want to make Flesh out each slide concept with high level messages
  • Use props only to SUPPORT your message, not distract from it. A simple approach, with minimal text, animations or graphics can act as a frame which your words will flesh out in order to be memorable.
  • There is NO excuse for not being prepared! For large groups outside your office the 60/20 rule works well. Scale the amount of time needed to the size of the group. If you have a smaller audience or you already know all the attendees, then adopt a 20 / 10 rule. Always have the room ready BEFORE your first attendee arrives. Use the pre-meeting time to get to know your audience (see preparation section) in order to personalize your delivery and use specific examples learned from the pre-meeting time.
  • Use only 1 of these. Tailor it to the situation / audience and to your personal delivery style.
  • The best way to overcoming stage fright is preparation. Do you know your material? Is everything in the room ready to go? Do you know your audience and what they expect?
  • Stand tall No swaying, shuffling or leaning Head and eyes up Connect with your audience Smile Move with purpose, energy & enthusiasm
  • Channel your nervous energy into enthusiasm. Visualize yourself being successful. Arrive early so that everything is prepared and you can relax. Anticipate your audience and have prepared answers for the most common questions. All of these things will feed your confidence, which will allow you to conquer your stage fright fear.
  • Transcript

    • 1. Exceptional and Memorable Constructing & Delivering Effective Presentations
    • 2. Agenda
      • Top 3 things you have to do right
      • Preparation
      • Delivery
      • Overcoming Stage Fright
      • Next Steps – Apply what you have learned
    • 3. Top 3
      • Understand your purpose & audience
      • Capture & hold the audience’s attention
      • Manage your stage fright
    • 4. Preparation Using structure to be exceptional & memorable
    • 5. Understanding your purpose
      • Presentation Type:
      • Persuade
      • Decision Making
      • Bad News
      • Impart Information
    • 6. Persuade
      • Describe a situation
      • Give the audience a problem
      • Offer a solution
      • Suggest an action to be taken
    • 7. Decision Making
      • Define problem
      • Develop list of criteria for evaluating a series of possible solutions
      • List relevant solutions & evaluate against criteria
      • Pick best solution & suggest ways to implement
      • Discuss issues that may arise during implementation
    • 8. Bad News
      • Briefly describe background of situation that created the “bad news”
      • Deliver “bad news” immediately after setting the stage
      • Present options for the audience to respond to the “bad news”
    • 9. Impart Information
      • Outline situation
      • Describe your role in it
      • Tell what action you took & what result were
      • Offer analysis or recommendations for path forward
    • 10. Define your audience
      • Who is attending?
      • Whom do you need action from?
      • Primary Audience (Action)
      • Secondary Audience (Acceptance)
    • 11. Audience anticipation
      • Determine how much they already know
      • Anticipate how they will respond
      • Ask yourself if your proposal is in their interest
    • 12. Sell benefits – Not features
      • What will the audience GAIN
      • Too much detail will disengage the audience
    • 13. Storyboard concept
      • Write a single key message on a Post it note
      • Order the notes
      • Flesh out each slide with high level messages
      Storyboard exercise
    • 14. Formatting tips
      • Use non serif fonts
      • Less is always more
      • Uses transitions or special effects only when relevant
    • 15. You are the best visual
      • Slides, handouts, and animations should be minimized
      • Reduce distraction, have the audience focus on the presenter
    • 16. Delivery Using style to be exceptional & memorable
    • 17. Execution objectives
      • Deliver few (5 or less) key points that the audience will remember
      • Sell the benefits of your proposed action
      • Neutralize opposition
    • 18. 60 / 20 rule
      • Arrive 60 minutes before you present
      • First 40 minutes to prepare room, notes, handouts (make sure projector works!!)
      • Last 20 minutes to introduction, information gathering & rapport building
    • 19. Believable & Memorable
      • Posture
      • Gestures
      • Voice
        • Volume, Inflection & Tempo
      Exceptional Presenter Handout
    • 20. First two minutes
      • Introduction (preferably third party)
      • What’s in it for them?
      • Grasp their attention
    • 21. Grasp their attention
      • Make it personal
      • Throw out a quirky fact
      • Put them on the edge of their seats
      • Draw a hypothetical scenario
      • Create a series of vignettes
    • 22. The Power of Repetition
      • Align your delivery to few key messages the audience needs to hear
      • Repeat those messages throughout the delivery
    • 23. Reading your audience
      • Attentive Inattentive Hostile
    • 24. Handling Q & A
      • Giving Feedback
      • Paraphrasing
      • Clarifying
      • Empathic Listening
      • Active Listening
      • Repeat Question for Remote Users
      Presentations That Persuade Handout
    • 25. Managing Stage Fright Be prepared!
    • 26. Appearing confident… even when your not
      • Stand tall
      • Head and eyes up
      • Smile
      • Move with purpose, energy & enthusiasm
    • 27. Script the first two minutes
      • Memorize your words
      • Practise your delivery with a trusted audience ahead of time
      • Rehearse, rehearse, rehearse
    • 28. Staying in control
      • Arrive early so you can relax
      • Anticipating questions / scripting answers
      • Parking lot awkward / inappropriate questions
    • 29. Don’ts
      • Practise in front of a mirror
      • Assume there are “rules” that need to be followed
    • 30. Summary - Top 3
      • Understand your purpose & audience
      • Capture & hold the audience’s attention
      • Manage your stage fright
    • 31. Next steps
      • Storyboard your own presentation
      • Practise with your peers (rehearse)
      • Deliver a presentation in the next 30 days
    • 32. Questions & Answers
    • 33. Other Resources
      • Koegel – The Exceptional Presenter
      • Harvard Business School – Presentations that Persuade & Motivate
    • 34. Exceptional and Memorable Constructing & Delivering Effective Presentations Thank-you