Personal kanban

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You might have heard of Kanban and may even be using it. But did you know you can apply Kanban principles to your daily life to find bottlenecks and be more efficient in your day-to-day dealings?

Kanban is a natural fit for process improvement, so it is only logical that it can help us in our daily routine. Routine is process, and process can be analysed and improved.

In this session, we will look at our daily lives and see how we can apply basic principles of Kanban, like cleaning our Gemba, applying 5S to our lives, limiting the work we do, eliminating waste from our daily routines and therefore becoming more efficient. We will try to find a solution to our problem of "being always busy".

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Personal kanban

  1. 1. Personal Kanban Fighting “Busy”ness TJ Gokcen Chief Software Architect at codebyts codebyts
  2. 2. Agenda • • • • • What is a Kanban? Basics of Personal Kanban Personal Retrospective Overcoming Fear of Change Tips and Tricks
  3. 3. codebyts TJ Gokcen • • • • Chief Software Architect at codebyts Kanban, Kaizen advocate @tjgokcen @codebyts www.codebyts.com
  4. 4. A tool to visualize, organize and complete work What is a Kanban?
  5. 5. Why Personal Kanban?
  6. 6. Rule #1: Visualize Your Workflow
  7. 7. • • Language: Linear decoding • Children recognize objects before they can speak • Visualize: Why does it matter? Images : Simultaneously deciphered • © www.visual-learners.com 93% communication is non-verbal Visuals are processed 60,000 times faster than text
  8. 8. Rule #2: Limit Your Work
  9. 9. Think of your favourite person or letters from A-J, and numbers 1-10 With the timer ready 1. Write each word on separate lines. Time it. 2. Write each word letter by letter on separate lines, switching from word to word. letters and numbers would be ABCDEFGHIJ 1 2 3 4 5 6 7 8 9 10 In this case, first A, then 1, then B, then 2 and so on… Context Switching Game
  10. 10. To-Do Kanban Board Doing Done
  11. 11. To-Do To-Do Column Doing Done
  12. 12. To-Do Doing Column Doing Done
  13. 13. To-Do Done Column Doing Done
  14. 14. To-Do Doing Done dfwgwrgrgwrgg dfwgwrgrgwrgg dfwgwrgrgwrgg Plan How does a Kanban Board Work? My Kanban Board Do
  15. 15. To-Do Doing dfwgwrgrgwrgg dfwgwrgrgwrgg dfwgwrgrgwrgg Pull the work you are ready to do. My Kanban Board – Pull System Done
  16. 16. To-Do Doing dfwgwrgrgwrgg dfwgwrgrgwrgg dfwgwrgrgwrgg Putting on the brakes WIP the Work Done
  17. 17. Zeigarnik Effect
  18. 18. To-Do Doing (2) dfwgwrgrgwrgg dfwgwrgrgwrgg dfwgwrgrgwrgg Putting on the brakes WIP the Work Done
  19. 19. To-Do Doing (2) dfwgwrgrgwrgg dfwgwrgrgwrgg dfwgwrgrgwrgg dfwgwrgrgwrgg dfwgwrgrgwrgg Work that needs feedback before continuing Intervention Done dfwgwrgrgwrgg dfwgwrgrgwrgg
  20. 20. 11-12-2013 Finalize contract for Project X with Mr John Smith (jsmith@xyz.com.au) 08-12-2013 : Sent estimate, waiting for response Waiting for a Response
  21. 21. To-Do Doing (2) dfwgwrgrgwrgg dfwgwrgrgwrgg Waiting Room dfwgwrgrgwrgg Waiting Room Done
  22. 22. - We planned - Then we did - Now we check and reflect back Personal Retrospective
  23. 23. - And how can we improve? We act on it. - Within tasks… Within process… Changing WIP and its effects… Can visualization be improved? Personal Kaizen (Continuous Improvement Culture)
  24. 24. Fear of Change
  25. 25. - Always leave slack. No one can always run at 100% capacity. 70% is good for improvement. - There will be days where things go haywire. It’s life. Embrace it. - But also ask: How can I reduce unexpected work? (there may or may not be a way to do this). - Stay loose. Process should never be the bottleneck. - Simplify. It’s a journey, not a race. Tips and Tricks
  26. 26. - Everyday you are given $86,400 - But you can’t take it to next day. - Whatever you do not spend, is lost. - How would you spend it? Free Time != Capacity
  27. 27. Time you enjoy wasting, was not wasted - John Lennon Enjoy Life
  28. 28. Thank You

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