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    Project management Project management Presentation Transcript

    • Introduction to Project Management
    • Group Members:
    • What is a Project?
      • A project is a temporary endeavor undertaken to produce a unique product or service
      • What are the differences between projects and operations?
        • Characteristics of Operations
          • Ongoing – Continuous cycle
          • Repetitive – Expected inputs and outputs
        • Characteristics of Projects
          • Temporary – Definitive beginning and end
          • Unique – New undertaking, unfamiliar ground
    • What is a successful project?
      • Customer Requirements satisfied/exceeded
      • Completed within allocated time frame
      • Completed within allocated budget
      • Acceptance by the customer
    • Why do projects fail?
      • Scope creep
      • Poor requirements gathering
      • No Functional input in planning
      • Lack of sponsorship
      • Unrealistic planning and scheduling/Impossible schedule commitments
      • Lack of resources
    • What is Project Management?
      • Project Management is the application of skills, knowledge, tools and techniques to meet the needs and expectations of stakeholders for a project
        • The purpose of project management is prediction and prevention, NOT recognition and reaction
        • Effective Management of the Triple Constraints
          • Requirements – Needs Identified or Unidentified Expectations
          • Cost/Resources – People, Money, Tools
          • Schedule/Time
    • Key areas of Project Management
      • Scope Management
      • Issue Management
      • Cost Management
      • Quality Management
      • Communications Management
      • Risk Management
      • Change Control Management
    • Scope Management: Primarily it is the definition and control of what IS and IS NOT included in the project. Issue Management: Issues are restraints to accomplishing the deliverables of the project. Typically identified throughout the project and logged and tracked through resolution. Cost Management: This process is required to ensure the project is completed within the approved budget and includes resources, people, equipment, materials, quantities and budget. Quality Management : Quality Management is the process that insure the project will meet the needs
    • Communications Management : This process is necessary to ensure timely and appropriate generation, collection, dissemination, and storage of project information Risk Management : Risk identification and mitigation strategy Risk update and tracking Change Control Management : Define how changes to the project scope will be executed
    • Five Phases of Project Management Scoping the Project Developing the Plan Scoping the Project Launching the Plan Deployment of the Project Closing Out the Project
    • Scoping The Project Define the Project Objectives State the Problem/ Opportunity Establish the Project Goal Identify the Success Criteria List Assumptions, Risks, Obstacles
    • Developing The Plan Construct/Analyze Project Network Prepare the Project Proposal Identify Project Tasks (WBS) Estimate Task Duration Determine Resource Requirements
    • Launching The Plan Quality Assurance Execute project plan Training Plan System Build
    • Deployment Of the Plan Start Using User Training Production Review Identify the Success Criteria
    • Closing out the project Scoping the Project Post Production Transition Lessons Learned Contractual Closeout Monitoring & Controlling
    • Project Management Tools
      • Work Breakdown Structure (WBS)
      • A WBS is the functional decomposition of a system
      • Breaks the project
      • into chunks of
      • work at a level
      • of detail that meets
      • planning and
      • scheduling needs
      • PERT Chart - designed to analyze and represent the tasks involved in completing a given project
      • Gantt Chart - popular type of bar chart that illustrates a project schedule
    • Responsibility Matrix Task Joe Mary Renee Activity 1 x Activity 2 x Activity 3 x
    • Application in Project Execution and Controlling
      • A project schedule empowers a Project Manager to:
        • Manage the time, cost, and resources of the project
        • Assess the progress of the project against the baseline
        • Assess and communicate the impact of issues and change management
        • Forecast and what-If scenarios
      • Issue Management
    • Role of a Project Manager Process Responsibilities People Responsibilities
      • Project issues
      • Disseminating project information
      • Mitigating project risk
      • Quality
      • Managing scope
      • Metrics
      • Managing the overall work plan
      • Implementing standard processes
      • Establishing leadership skills
      • Setting expectations
      • Team building
      • Communicator skills
    • Conclusion
      • Successful project management is achieved by
        • Clear brief
        • Identification of stakeholders
        • Managing the milestones
        • Communication
        • Avoiding scope creep