Project management
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Project management Presentation Transcript

  • 1. Introduction to Project Management
  • 2. Group Members:
  • 3. What is a Project?
    • A project is a temporary endeavor undertaken to produce a unique product or service
    • What are the differences between projects and operations?
      • Characteristics of Operations
        • Ongoing – Continuous cycle
        • Repetitive – Expected inputs and outputs
      • Characteristics of Projects
        • Temporary – Definitive beginning and end
        • Unique – New undertaking, unfamiliar ground
  • 4. What is a successful project?
    • Customer Requirements satisfied/exceeded
    • Completed within allocated time frame
    • Completed within allocated budget
    • Acceptance by the customer
  • 5. Why do projects fail?
    • Scope creep
    • Poor requirements gathering
    • No Functional input in planning
    • Lack of sponsorship
    • Unrealistic planning and scheduling/Impossible schedule commitments
    • Lack of resources
  • 6. What is Project Management?
    • Project Management is the application of skills, knowledge, tools and techniques to meet the needs and expectations of stakeholders for a project
      • The purpose of project management is prediction and prevention, NOT recognition and reaction
      • Effective Management of the Triple Constraints
        • Requirements – Needs Identified or Unidentified Expectations
        • Cost/Resources – People, Money, Tools
        • Schedule/Time
  • 7. Key areas of Project Management
    • Scope Management
    • Issue Management
    • Cost Management
    • Quality Management
    • Communications Management
    • Risk Management
    • Change Control Management
  • 8. Scope Management: Primarily it is the definition and control of what IS and IS NOT included in the project. Issue Management: Issues are restraints to accomplishing the deliverables of the project. Typically identified throughout the project and logged and tracked through resolution. Cost Management: This process is required to ensure the project is completed within the approved budget and includes resources, people, equipment, materials, quantities and budget. Quality Management : Quality Management is the process that insure the project will meet the needs
  • 9. Communications Management : This process is necessary to ensure timely and appropriate generation, collection, dissemination, and storage of project information Risk Management : Risk identification and mitigation strategy Risk update and tracking Change Control Management : Define how changes to the project scope will be executed
  • 10. Five Phases of Project Management Scoping the Project Developing the Plan Scoping the Project Launching the Plan Deployment of the Project Closing Out the Project
  • 11. Scoping The Project Define the Project Objectives State the Problem/ Opportunity Establish the Project Goal Identify the Success Criteria List Assumptions, Risks, Obstacles
  • 12. Developing The Plan Construct/Analyze Project Network Prepare the Project Proposal Identify Project Tasks (WBS) Estimate Task Duration Determine Resource Requirements
  • 13. Launching The Plan Quality Assurance Execute project plan Training Plan System Build
  • 14. Deployment Of the Plan Start Using User Training Production Review Identify the Success Criteria
  • 15. Closing out the project Scoping the Project Post Production Transition Lessons Learned Contractual Closeout Monitoring & Controlling
  • 16. Project Management Tools
    • Work Breakdown Structure (WBS)
    • A WBS is the functional decomposition of a system
    • Breaks the project
    • into chunks of
    • work at a level
    • of detail that meets
    • planning and
    • scheduling needs
  • 17.
    • PERT Chart - designed to analyze and represent the tasks involved in completing a given project
    • Gantt Chart - popular type of bar chart that illustrates a project schedule
  • 18. Responsibility Matrix Task Joe Mary Renee Activity 1 x Activity 2 x Activity 3 x
  • 19. Application in Project Execution and Controlling
    • A project schedule empowers a Project Manager to:
      • Manage the time, cost, and resources of the project
      • Assess the progress of the project against the baseline
      • Assess and communicate the impact of issues and change management
      • Forecast and what-If scenarios
    • Issue Management
  • 20. Role of a Project Manager Process Responsibilities People Responsibilities
    • Project issues
    • Disseminating project information
    • Mitigating project risk
    • Quality
    • Managing scope
    • Metrics
    • Managing the overall work plan
    • Implementing standard processes
    • Establishing leadership skills
    • Setting expectations
    • Team building
    • Communicator skills
  • 21. Conclusion
    • Successful project management is achieved by
      • Clear brief
      • Identification of stakeholders
      • Managing the milestones
      • Communication
      • Avoiding scope creep