Palmetto Technology Hub - Skill Sharing

Socializing and Skill Sharing - June 28,2012For this training, attendees were asked to share a tip with theother attendees as you’ll see on the following slides. We hada small group of techies and nonprofits and are glad to say itwas a success!! Everyone had a chance to share theirknowledge and everyone walked away with something new. Ihope we do it again soon.

Tina Arnoldi tina@palmettotechnologyhub.orgtina@coastalcommunityfoundation.org @TinaArnoldi http://blog.tinaarnoldi.com

Amanda Holling Business Librarian Charleston County Public Library hollinga@ccpl.org @ccplbusinesshttp://ccplbusiness.wordpress.com

How and why should I convert Presentations to PDFLisa BerryDistrict 58 PROToastmasters International

How? Save PPT(X) as an Adobe PDF Open PDF with Adobe Acrobat Edit > Preferences > Full Screen Enable via Full Screen icon

Why? PDF’s are smaller than a PPT(X) which means:  Less upload time  Quicker downloads Less compatibility problems You can embed movie files Secure file that helps eliminate people making changes to YOUR document!

Paula Byers & West Jones Special Olympics pbyers1@comcast.nethttp://www.lowcountryspecialolympics.org/

Tag – you’re it!

Special Night for Special Olympics

Glasspro + Special Olympics + Lowcountry Technical = Partnership! 3 Way partnership

John Van Dalen Charleston County Public Library vandalenj@ccpl.org @ccplbusinesshttp://ccplbusiness.wordpress.com

Charleston County Library is aCooperating Collection, so youhave access to the FoundationCenter Database Online (FDO).

Back The F: Up (and the C: too)Michael Carnell - Palmetto Technology Hub @carnellm on Twitter

Michael CarnellCo-founder of The Palmetto Technology Hub Development partner in DesignTechWeb Tech, train and British car geekCarnellm on Twitter and most everywhere else

Your Computers ARE Your Business• All of your accounting records• Organizational history• Personal (family, organizational) photos• Passwords and account information• Almost all correspondence• Medical records• Past documentation and templates

Some Threats You Are Up AgainstExternal Internal• Hurricane • Disgruntled Employee• Fire • Hardware Failure• Flood • Accidents such as• Power Spikes o spills• Theft o knock overs• Vandalism o heat and other elements• Confiscation • Accidental Deletion• Zombies

The 3 - 2 - 1 Backup Strategy3 Copies of your important documents (and heres a hint: almost everything is important)2 Copies at least must be on different types of media (dont put all your eggs in one basket - or trust all your backups to one drive)1 Copy must be offsite - out of the geographical region and weather pattern

And To Make Sure It All Works . . .The entire process must be automated - should rely on no person to make it work - like those funky sci-fi shows 500 years in the futureThe results should be regularly tested ...1. When first instituted2. Every week for four weeks thereafter3. Every month for 6 months after the weekly4. Every quarter or month - depending on comfort level

A Simple and Typical Method1 - Your hard drive or server is the first copy. Yes, the original counts. (Always monitors drives and servers for errors.)2 - All files from server are copied to an external hard drive either constantly or daily. (This is both the second copy and second type of storage.)3 - All files are then copied out to an offsite backup solution via the Internet. (This is the third copy, another type of storage, and out of the geographic area.)

1 - Your Hard driveYou already have this. Just add versioning ability and regular checkupsShadow Copy is turned on per drive or in the server console depending on the operating system

(1 cont) Turn on System Restore

2 - External Hard Drive• The external should be at least twice as big as the drive you are backing up• Windows Backup will work fine if installed, or better...• Use a program such as CrashPlan which can bring in other computers too

(2 cont) Protect The Drive1. Make sure it is mounted securely - not falling off the top of machines2. Make sure it has clean power - preferably a UPS for controlled shutdown3. In case of impending Zombie Apocalypse (or hurricane) take it off site4. Best practice is to have two or more units and rotate them off-site

3 - Off Site BackupRequirements Some Great Ones1. Out of geographical area • Mozy2. Automated - Must!! • Carbonite3. Can restore via web or physical • Crashplan media4. Secure and encrypted Different / Sharing5. Reputable firm • DropBox6. Affordable • Google Drive7. Demo or trial version • MS SkyDrive8. System compatibility

(3 cont) Offsite Guidelines1. Remember to go over the mountains2. Protection will cost anywhere from $5 per PC per month to $150 per server per year3. Offsite backups are disaster protection, onsite backups are for data recovery

It is Easier to Backup than to RecoverIf you have to go to forensic recovery from a failed drive, start your estimate at $1,500 per drive - minimumFor recommendations on what to do in case of drive failure, check out a few tips from DriveSavers

Conclusion : 3-2-1 Backup! 3 Places 2 Different Media1 Needs to be Offsite

Palmetto Technology Hub - Skill Sharing

by Tina Arnoldi on Jun 28, 2012

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