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Procurement Opportunities for Veteran-Owned Businesses
 

Procurement Opportunities for Veteran-Owned Businesses

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Slide deck from Sep 24, 2010 ArkansasVeteran.com webinar Procurement Opportunities for Veteran-Owned Businesses by panelist Rudy Ortiz

Slide deck from Sep 24, 2010 ArkansasVeteran.com webinar Procurement Opportunities for Veteran-Owned Businesses by panelist Rudy Ortiz

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    Procurement Opportunities for Veteran-Owned Businesses Procurement Opportunities for Veteran-Owned Businesses Presentation Transcript

    • Procurement Opportunities for Veteran-Owned Businesses
      • The U.S. Federal Government is one of the largest buyers of goods and services worldwide.
      • There are three main categories of federal purchases:
      • Full And Open Competition: Procurements open for bid from all allowable sources
      • Set-Asides: Purchases “set-aside” or reserved for either small business, HUBZone, Service Disabled Vet owned or 8(a) competition only
      • Sole-Source: Negotiating with one firm
    • First Things To Do
      • Obtain a Data Universal Number System (DUNS) Number
      • www.dnb.com/us
      • DUNS Number can be obtained free-of-charge at time of CCR registration (see next slide)
      • Central Contractor Registration Database (CCR)
        • Keep Current (Update yearly at minimum)
      • www.ccr.gov
      • Online Representations and Certifications Application (ORCA)
      • https://orca.bpn.gov/
      Register Your Business
    • Central Contractor Registry
      • The Central Contractor Registry (CCR):
      • Central system for contractors with the federal government.
      • Does not include state or local government procurement.
      • Used by the federal buyers to obtain vital information about your firm, make payments to you under federal contracts, and help all buyers locate you .
    • Note: After registering in CCR you will want to click on “Dynamic Small Business Search” and register as a small business. This will then become your company profile. All potential buyers access this system to locate firms. It tells them the basics about your goods/services, resources, and customers. Therefore, it is critical that you keep your profile updated. SBA will note in your profile which federal certifications you have.
    • Certification Information
      • Following are lists which will show “self” and formal certifications.
      • For small business, women owned small business, and service disabled veteran owned small business you make a self-certification. That means that you are certifying that you have read and understood the eligibility criteria and are certifying that you qualify.
      • SBA publishes small business size standards (13CFR121) that apply specifically to eligibility for small business contracts. Each type of business or product or service is classified by a “NAICS” (industry code) which corresponds to a revenue or employee based size standard.
    • Certification Info - Continued
      • When you register in CCR and when you apply for formal certifications you will select a primary industry code upon which your size for a specific application is determined. BE AWARE that each federal procurement which is set-aside for a small business program carries a size standard related to the product/services being purchased and all bidders must qualify under that standard regardless of their primary code.
      • For the self-certifying programs, a protest procedure is used in lieu of a formal certification. All bidders and federal contracting officers may and should protest the award of a small business contract when they have evidence that a self-certifying bidder does not qualify.
      • Self-Certifications
      • Small Business – NAICS Codes
      • Woman-owned Business
      • Veteran-owned Business
      • Service Disabled Veteran-owned Business
      • Formal Certification Programs
      • 8(a) Business Development
      • HUBZone
      • Small Disadvantaged Business (SDB)
      Know the Federal Contract Certifications
    • Certifications Requiring SBA Approval
        • 8(a) - Socially and economically disadvantaged firms enrolled in a 9-year business development program.
        • HUBZone - Small businesses located in areas identified as historically underutilized business zones,and with 35% of its employees living in HUBZones.
        • SDB - Three-year certification for small, socially and economically disadvantaged firms eligible to receive prime and subcontract preferences.
    • Primary Benefits of 8(a)/SDB
      • 8(a) Program
      • Counseling
      • Training Opportunities
      • Opportunity to Market for federal sole source contracts
      • Compete for 8(a) Competitives
      • Mentor-Protégé Program
      • Includes SDB Certification
      • Easier application process for State and local programs
      • SDB
      • Subcontracting Opportunities with federal prime contractors
      • Easier application process for State and local programs
    • HUBZone Program
      • Applies to purchases over $3,000;
      • Must be certified by SBA - no term limits;
      • Recertification required every 3 years;
      • Competitive and sole-source program benefits;
      • 10% price evaluation preference
      • Principal office must be in a HUBZone
      • 35% of employees must live in a HUBZone
      • FAR 19.13
    • Veteran’s Programs
      • Applies to purchases over $3,000
      • Self Certified on CCR
      • VA determines Service Disability
      • No term limits
      • Competitive and sole-source program benefits
      • Subcontracting and Prime Contracting goals
      • FAR 19.14
      Service Disabled Vet Owned Small Business
    • Know the Rules
          • Federal Acquisition Regulations (FAR)
          • www.acquisition.gov/far
          • Subpart 8.4 – Federal Supply
          • Schedules
          • Part 13 – Simplified Acquisitions
          • Part 14 – Sealed Bidding
          • Part 15 – Contracting by Negotiation
          • Part 19 – Small Business Programs
    • Federal Acquisition Reg (FAR)
      • The Federal Acquisition Regulation (FAR) governs federal procurements. It is imperative that you have a working knowledge of this procurement law before entering into contracts with the federal government. Federal contracts are different than any other contracts. The FAR provides for many unilateral actions by the government that do not require the agreement of the contractor.
      • It also specifies the type of contracts that can be used, what costs are allowable, how competitions and negotiations are conducted, how contractors are paid, and incorporates many other statutory requirements for contractors.
      • Attempting to do business with the federal government without knowledge of the FAR can have grave consequences.
    • Finding Prime Contract Opportunities
        • Research Past Purchases
          • GSA Federal Procurement Data Center
        • https:// www.FPDS.gov
        • Identify Current Procurement Opportunities
          • Federal Business Opportunities (FBO)
        • http:// www.fbo.gov
    • FedBizOpps Identify Opportunities – Follow the Money www.fedbizopps.gov
    • Finding Subcontracting Opportunities
      • Subcontracting Opportunities
      • Directory of Large Prime Contractors
      • www.sba.gov/gc/sbsd.html
      • SUB-Net
      • web.sba.gov/subnet
      • Investigate Federal Supply Schedule (FSS) Contracts
      • Become a GSA schedule contractor
      • www.gsa.gov
      Federal Supply Schedules
    • Market Your Firm
      • Present your capabilities directly to the federal activities and large prime contractors that buy your products and services
      • Attend procurement conferences and business expos
      • Attend Business Matchmaking events
      • Request or download a bid package
      • Obtain copies of relevant specifications
      • & drawings
      • Understand relevant purchasing regulations
      • Federal Acquisition Regulations:
      • Micro-purchases (under $3,000)
      • Simplified Acquisitions (under $100,000)
      • Bids & Proposals (over $100,000)
      • Contract clauses
      View Solicitations
      • 3 Rules for a solicitation:
      • - Read it…Read it…Read it!!!
      • Request a Procurement History
      • Attend Pre-Bid Meetings & Walk-Thrus
      • Get clarification of ambiguities
      • Proofread your proposal
      • Submit it on time!
      Prepare Your Offer
    • Contract Award
      • In order to be awarded a federal contract the contracting officer must determine that your offer/bid is responsive and responsible.
      • Responsive means that it was delivered on time and by the due date. Late bids need not be considered.
      • Responsible means that your firm has the technical, financial, and managerial capacity to perform the scope of work.
      • All contracts must be awarded for what the government determines to be a fair and reasonable price. Even though you might be the lowest bidder, the government is never obligated to award a contract when they determine the price is not reasonable.
      • When the government determines that a small business bidder is not responsible they must forward it to SBA for a Certificate of Competency (COC). SBA then independently determines competency.
    • Seek Additional Assistance
      • Arkansas Small Business & Technology Development Center
        • http://asbtdc.ualr.edu
        • Rudy Ortiz 501-683-7721 email: [email_address]
      • Procurement Technical Assistance Center
        • (PTACs) www.dla.mil/db/procurem.htm
        • Arkansas http://www.arcommunities.org/APAC.htm
      • Small Business Specialists
        • www.acq.osd.mil/sadbu
      • Local District Offices and Resource Partners
        • www.sba.gov
    • Procurement Technical Assistance Centers
      • Procurement Technical Assistance Centers (PTACs) are affiliate resources of the Department of Defense
      • Dual Mission:
        • To aid businesses interested in selling to defense agencies
        • To aid businesses interested in selling to non-defense agencies
    • PTAC Locations
      • Procurement Technical Assistance Centers are located in:
        • All 50 States
        • District of Columbia and Puerto Rico
        • http://www.sellingtothegovernment.net/ptac_map.asp
      • Arkansas Procurement Assistance Center (APAC):
        • Main Office – Malvern
        • Metro Satellite Office - Little Rock
        • www.arcommunities.org/apac.htm
    • APAC Programs and Services
      • APAC provide an array of business assistance programs to help small business owners obtain federal, state and local government contracts
      • Programs include:
        • Training seminars
        • One-on-One Counseling Sessions
        • Electronic Bid Match Program
        • Workshops and Seminars
        • Monthly Newsletters
        • Reference Libraries 
    • APAC SERVICES
      • Services provided by the PTACs include but are not limited to:
      • PROCUREMENT ASSISTANCE
        • Central Contractor Registration ( www.ccr.gov )
      • CONTRACTING ASSISTANCE  
        • Contracting Fundamentals
        • Bid Match Program – Finding bid opportunities
        • Proposal Preparation Assistance
    • APAC SERVICES
        • Marketing Assistance
        • Identifying your government customer
        • Point of Contact
        • GSA Proposals
        • Proposals and Bid Preparation
        • Pre-and Post-Award Contract Compliance
        • Identification of Subcontracting Opportunities
        • Federal and State Procurement Regulations
        • SBIR/STTR Proposal Assistance
      •  
    • APAC SERVICES
      • CERTIFICATION ASSISTANCE
        • Disadvantaged Business Certifications:
        • 8(a) Or Small Disadvantaged Business
        • Woman-Owned Business Certification
        • Hub Zone Certification
    • Helpful Web Sites
      • DOD Small & Disadvantaged Business Utilization Office
      • www.acq.osd.mil/sadbu
      • Procurement and Technical Assistance Centers
      • www.sellingtothegovernment.net
      • Small Business Development Centers
      • www.sba.gov/sdbc
    • More Helpful Web Sites
      • SBA’s Home Page
      • www.sba.gov
      • Government Contracting : www.sba.gov/GC
      • Site includes links to all major government contracting programs discussed here plus much, much more .
      • Please take a few minutes to complete the training evaluation form.
      • Thank you.
      SBA Evaluation