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EmployeePages The next generation staff directory
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EmployeePages The next generation staff directory

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Employees need a user interface with all relevant and exact information. With a Coporate Directory and the visualization of all organizational changes in a chartview, the organizational structur …

Employees need a user interface with all relevant and exact information. With a Coporate Directory and the visualization of all organizational changes in a chartview, the organizational structur become more clear, transparent and personnel.

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  • 1. Employee Pages
  • 2. EmployeePages The next generation staff directory www.employee-pages.com
    • TIMETOACT GROUP, Im Mediapark 2, 50670 Köln, WWW.TIMETOACT.DE
  • 3. Agenda EmployeePages
    • Current situation / typical use cases
    • What’s so special about the product
    • Functions
    • Widget Concept
    • Integration into the intranet
    • Interfaces to HR-OCI and HR-XML
    • Technical requirements
    • How to introduce EmployeePages?
  • 4. Starting point
    • Survey „Staff Directories“ from Step Two Design
      • 89% of the enterprises use staff directories
      • 74% use it very often
      • 62% are working more efficient with the staff directory
    • Staffdirectory is today already a killer app in enterprises!
  • 5. BUT …
  • 6. Current Situation
    • Different directories on differents places
    • Incomplete persondata
    • Missing or no transparency of organziational data
    • Data is too old
    • No zentralized directory
  • 7. Every day questions
    • Simple questions Fragen require timeconsuming and inproductive searching:
    • Who works where?
    • Who reports to whom?
    • Who‘s standing-in for whom?
    • Who does what?
    • Who has which abilities?
    • Who can help?
    • Who is responsible for an area?
    • Where is an associate right now?
    • What did s/he look like again?
    • Wo we have anyone who speaks hindi ?
  • 8. Motivation – corporatewide transparency
  • 9. Motivation – corporatewide transparency
  • 10. Motivation – differenct places, different data
  • 11. Motivation – different places, same data
  • 12. Motivation – connecting together
  • 13. Motivation – finding experts Gerlinde searches for an experienced Projectworker in Key Account Management. Stephan has already experiences with projects in Key Account Management and finished his last project sucessful .
  • 14. The special
    • EmployeePages…
      • give an clear overview of the organization (as chartview or hierachical tree)
      • is the Corporate Facebook (Employeeprofiles, Departmentprofiles, Teamprofiles…)
      • Connectiong employees above borders of departments (Employee to Employee, my collegues, my contacts)
      • Accomplish corporate wide transparency
      • is the expertdirectory
  • 15. What are Employee Pages? – Detailed functions
    • Corporate directory +
    • Employeeprofiles
    • Employeesearch
    • Chartview
    • Departmentprofiles
  • 16. How can EmployeePages help?
    • More transparency in the company
    • Finding of
        • Employees
        • Responsibilities
        • Experts
    • Helping Employees to orientate in large enterprises
    • All relevant and exact employee- and organizationdata is stored in one directory
  • 17. Employee Pages Functions www.employee-pages.com The next generation staff directory
  • 18. Personalized Startpage – „All data, I need”
  • 19. Personalized Startpage
    • Employees can choose which data should be shown on their startpage
    • The provision of all content is central configurable
    • Optimale customizing on the needs and tasks of every employee
    • Starting point for all functions
    • Information to department, position, task on one page
    • Widgetconzept allows individual customizing
  • 20. Employeeprofile
  • 21. Information Employeeprofile
    • Display contactdata
    • Information about tasks, department, position
    • Display projects of the employee
    • Show colleagues (deputies, colleagues, assistants)
    • Display
      • activities, experiences, interests, education
  • 22. Functions EmployeeProfile
    • Employee edit their own data
    • Export of contactdata as businesscard (vCard)
    • Uploading documents and links
    • Display reportingline
    • Employees choose their deputies, assistants, colleagues
  • 23. Departmentprofile
  • 24. Information Departmentprofile
    • Display tasks of the department
    • Overview about current projects
    • General Information about the department
    • Display all memebers and subunits as hierachical tree
    • Show department news
    • Show links/documents of the department
  • 25. Edit Departmentprofile
  • 26. Edit Departmentprofile
    • Richtextfield for the description of the department
    • Insert documents/files
    • Format Text for a better overview
    • Insert current projects
  • 27. Hierarchical Treeview
  • 28. Functions Hierarchical Treeview
    • Display organization as hierarchical tree
    • Quick overview about affiliations of persons and departments
    • Easy and quick navigation through the whole organization structure
    • Export of departments to Excel and PDF
  • 29. Excel Export Treeview
  • 30. Organization chart
  • 31. PowerPoint Export of organization chart
  • 32. Organization chart functions
    • Clear overview about organization as organization chart
    • organization chart will be generated, not fixed like in PowerPoint
    • Easy navigation through the organization
    • Quick „Browsing“ through the organization structure
    • Export organization chart to PowerPoint and PDF
  • 33. Employeesearch
  • 34. Searchfunctions
    • Fulltextsearch
    • Add optional filter to searchform
    • Filter searchresults
    • Display searchresults in a clear overview
    • Show in which attribute the searchquery was found
    • Suggestions of searchquery
    • Work with searchresults (Export as Excellist)
  • 35. The Widgetconzept
    • The frontend of the EmployeePages is fully based on widgets
    • All contents can be shown on every page
    • External data, like stockdata, weatherinformation or lunchinformation can be integrated (e.g. with RSS)
    • Employees choose where to locate widgets (personalized and drag&drop)
    • Personalzied Startpage increase the productivity, because every employee focusses on the information he need
  • 36. Datamodel
    • Flexible datamodel enables possiblities of
      • classical, hierarchical relationships between departments and employees (reports to, managed by)
      • relationships between persons (is colleague, is assistant, is friend)
    • But also
      • the presentation of groups, like projecttemas or workgroups and their relationships to persons and departments
      • the representation of tasks and the relation to persons
  • 37. Overview about entities
    • EmployeePages different entities, for example…
    Person Position Business Unit/ Department Address / Location Team / Project
  • 38. Overview about entities
    • Relations between entities
    Person Position
  • 39. Overview about entities
    • Relations between entities
    Position Person
  • 40. Overview about entities
    • Relations between entities
    Position Person
  • 41. Overview about functions Oganization- overview Profiles Search / Expertsearch Export Networking
  • 42. Technical base
    • EmployeePages is standard based Java EE Application
    • All used frameworks are opensource
    • EmployeePages can run on different systemsauf
      • BEA WebLogic, IBM Websphere Application Server, JBoss, JonAS, Geronimo, SAP Web Application Server, GlassFish, Tomcat
      • Oracle, DB2, Microsoft SQL Server 2000, MySQL, PostgreSQL, HypersonicSQL
  • 43. Technical base
    • Java EE standard based solution
    • High layered architecture
    • Interfaces based on standards
    • Componentbased, these are flexible replaceable:
      • Database (JDBC)
        • Oracle, DB2, Microsoft SQL Server 2000, MySQL, PostgreSQL, HypersonicSQL
      • Application-Server (JEE-compliant)
        • BEA WebLogic, IBM Websphere Application Server, JBoss, JonAS, Geronimo, SAP Web Application Server, GlassFish, Tomcat
      • Web UI based on Google Web Toolkit (GWT)
      • Synchronizedatasources (LDAP, CSV-Files, HR-OCI, HR-XML)
    • Klare Strukturen: MVP Pattern
  • 44. Architecture
  • 45. Employee Pages www.employee-pages.com How to introduce EmployeePages?
  • 46. How do EmployeePages fit to your company?
    • Connect EmployeePages to different systems via standard interfaces:
      • Integration of existing data
      • Allocation of existing data for existing systems
    i
  • 47. Process
    • Project Definition Workshop
      • Targets and critical factors for the staffdirectory
      • First solutions and decisions based on the customer requirements
      • Solutions to needed functionalities
      • Solutions and ideas about the technological architecture
      • Priorities and benefit of the solution
      • Scope of services and timeline
    • Realization of requirements
    • Installation/Integration
    • Marketingactivities
  • 48. Process
    • Marketingactivities
      • Small or bigger activities
      • E.g. photograf
      • Nice students as assistance
    • Possible activities have to adjust to the mentality of the employees
  • 49. Current situation in many enterprises
    • Collaboration and Knowledgemanagement today is done by:
      • Never ending mails
      • Planned conferencecalls
      • Projectstores
      • Databases with much information
  • 50. Web 2.0, Social Software and Enterprise 2.0
    • Web 2.0
      • 1982 PC wins award as „Person of the Year“ from Time Magazine
      • 2006 Web 2.0 „You“, everybody in the WWW, wins the award of the Time Magazin – from consumer to designer
      • Technologies: Ajax, WebServices, Rest, RSS, Mashup
      • Requirements for users:
      • Produce content by theirselfs
      • No technical or organizational effort
      • Readiness to quit anonymity in the internet
  • 51. Web 2.0, Social Software and Enterprise 2.0
    • Social Software
      • Keyword since 2002
      • Software, that support human interaction
      • Background of this progress:
        • Databases with informations solves not the informationproblem
        • Knowledge exists not in documents but in people
    • Resolution
      • Instead of documentsmanagement, support collaboration and communication
      • Thats the target of social software
  • 52. Web 2.0, Social Software and Enterprise 2.0
    • Social Software applications
      • Weblogs
      • Wikis Social Tagging
      • Social Bookmarking
      • Social Networking
      • Instand Messaging
  • 53. Web 2.0, Social Software and Enterprise 2.0
    • Social Software possiblities
      • Easy publish content
      • Easy organize content with metadata through tagging
      • Link content and metadata
      • Subscription
      • Easy find content
  • 54. Web 2.0, Social Software and Enterprise 2.0
    • Enterprise 2.0 – Social Software in Enterprises
      • Andrew McAfee Professor, Harvard Business School 2006
      • What is NOT Enterprise 2.0?
        • No new research area
        • A revolution in the enterprise
      • What is Enterprise 2.0?
        • Advancement of the enterprise culture
        • Assign Web 2.0 and Social Software to collaboration in the enterprise