A Guide to Grant Writing

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  • 1. Dr. Ahmed M. Abdel-Azeem
  • 2. • To give you a brief overview of the grant writing process • To provide you with resources to start your grant-seeking process. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 2
  • 3. Define your project Locate appropriate funding sources Read through proposal guidelines Contact the funding agency Develop a plan Write the proposal Submit the proposal Follow up GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 3
  • 4. • You must start the process by defining what it is you want to do and why. • Identify a need for the work you want to do. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 4
  • 5. • With a project in mind, begin researching grant agencies. http://www.fundsforngos.org/ GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 5
  • 6. • Determine grant-makers’ goals, objectives, and priorities. •If your project does not match their goals, you are less likely to be funded. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 6
  • 7. • Thoroughly read and understand the guidelines! • Make sure you are eligible! • Note things: • submission deadline, • page limit, • required attachments! • format that your proposal should be in! GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 7
  • 8. • Making personal contact is a good way to make yourself stand out. • Ask for clarification or further explanation of the guidelines. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 8
  • 9. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 9 Grant Proposal Cover sheet Narratives Needs assessment Project goals and objectives Methodology Evaluation Budget/Funding Requirements, Qualifications Conclusion Appendices
  • 10. • One page •Typed on letterhead •Overview of the organization •Purpose and reason for funding request •Amount of the funding request •Show how you meet the grant makers goals and mission GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 10
  • 11. • Narratives answer: • What do we want? • What concern will be addressed and why it is important? • Who will benefit and how? • What specific objectives can be accomplished and how? • How will results be measured? • How does this funding request relate to the funder’s purpose, objectives, and priorities? • Who are we (organization, independent producer) and how do we qualify to meet this need? GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 11
  • 12. • Problem Statement • 3-4 Pages •Purpose, goals, measurable objectives, and a compelling, logical reason why the proposal should be supported. •Background provides perspective and is often a welcome component. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 12
  • 13. • Describe the proposed project outcome and accomplishments. • 1–2 pages •your overall goal(s) •specific objectives or ways in which you will meet the goal(s). GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 13
  • 14. • Describe the proposed project outcome and accomplishments. • 1–2 pages •your overall goal(s) •specific objectives or ways in which you will meet the goal(s). GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 14
  • 15. • 4+ pages • Restatement of problems and objectives. • Clear description and explanation of program/project scope and activities. • If relevant to the project state the sequence of activities, staffing, clients, and client selection. • Time line of activities. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 15
  • 16. • 1-2 pages •Determine the plan for meeting performance and producing the program/project. •Justify how you will measure the effectiveness of your activities. •State the expected outcome/achievement at the end of funding period. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 16
  • 17. • Evaluations should include • Plan for evaluating accomplishment of objectives. • Plan for modifying process and methodology. • Provide methods - criteria, data, instruments, analysis. • In some cases: • Some grant-makers require very technical measurements of results. Inquire about expectations. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 17
  • 18. • Most grants will require you to submit a budget which lays out how you will allocate the money if awarded the grant. • Be sure to only include items that the funder will cover--some funders will not cover administrative or overhead costs. • Present a reasonable and well-thought out budget. • Some funders will supply a form to fill out. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 18
  • 19. • Your qualifications will show your past projects and work that make you qualified to carry out the proposed project. • Typically you will include a copy of your resume or CV. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 19
  • 20. • Summarize the important points of your project proposal and highlight why you should be funded. •Be convincing! GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 20
  • 21. • The attachments to your proposal will vary but often include: •letters of support, •proof of tax exempt status if you are part of a non-profit organization, or •other financial documents. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 21
  • 22. • Make clear … • What project you wish to undertake, • Why this proposed work is meaningful and valuable to others in the field or the public, • Who you are and why you are qualified to undertake the proposed project,GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 22
  • 23. • Make clear … • What you have previously worked on, • How you plan to accomplish your objectives, • How your funding request fits with the grant-maker’s purpose and objectives. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 23
  • 24. • Use clear language in describing your proposed project. • Limit jargon that your reader might not be familiar with and explain terms as needed. • Be persuasive! • Convince them your work is valuable • Include pieces of your previous work when possible GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 24
  • 25. • Plan to submit your proposal before the submission deadline. • Follow all guidelines for submission • make sure your proposal is in the correct format and submitted the correct way (by mail, electronically etc.) GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 25
  • 26. • Confirm they received your proposal. • Inquire as to any next steps. GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 26
  • 27. • Starting too late • Not following instructions • Select the wrong grant (not meeting eligibility requirements) • Missing deadlines • An underdeveloped project • Bad grammar, punctuation, spelling • Not learning from past grant applications GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 27
  • 28. GICO Office- Suez Canal University- +201006344462