MACPA XBRL Case Study for NFP & Small Biz


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Presentation by Skip Falatko & Thomas Hood to the XBRL US Conference in Nashville.

Maryland Association of CPAs case study on how we standardized our financial data down to the transaction level using XBRL GL. We were able to streamline our internal financial reporting, creating drill down financial statements and automating export to our KPI Analysis system across two different systems. The result? faster data for management decision making, increased accuracy, and freeing up finance team for more analysis and less checking of data.

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MACPA XBRL Case Study for NFP & Small Biz

  1. 1. <ul><li>XBRL for Nonprofit Financials </li></ul>Maryland Association of CPAs
  2. 2. <ul><li>8,500 CPA members </li></ul><ul><li>$6.5 million budget </li></ul><ul><li>34 employees </li></ul>Maryland Association of CPAs
  3. 3. <ul><li>Global Ledger </li></ul><ul><li>Bottom up approach </li></ul><ul><li>“ Free” the data </li></ul><ul><li>Faster information </li></ul>What Intrigued us?
  4. 4. <ul><li>It will change how they work! </li></ul><ul><li>Less compiling </li></ul><ul><li>More analysis and interpretation </li></ul>Why is this important to CPAs?
  5. 5. <ul><li>Mapping was a challenge </li></ul><ul><li>Non-Profits need their own taxonomy </li></ul><ul><li>XBRL would be beneficial in the non-profit community </li></ul>Initial work on XBRL
  6. 6. <ul><li>Tagged at the transaction level </li></ul><ul><li>Tagged our membership database & Dynamics </li></ul><ul><li>Pulled from both to populate reports </li></ul><ul><li>Drill down capability </li></ul><ul><li>Faster information </li></ul>Recent XBRL work…...
  7. 7. <ul><li>Difficult to quantify </li></ul><ul><li>More detail </li></ul><ul><li>Faster </li></ul><ul><li>Automation </li></ul><ul><li>Deeper information </li></ul>Global Ledger Savings?
  8. 8. <ul><li>Map accounting data to XBRL Global Ledger Taxonomy </li></ul><ul><li>Use Dynamics and Am.Net </li></ul><ul><li>Use Excel data import for KPI analysis, other apps </li></ul><ul><li>Utilize Global Ledger data to automate internal financial reporting process – KPIs, Audit, Freedom of Data </li></ul>Technical Overview
  9. 9. <ul><li>Membership database – AM.Net </li></ul><ul><ul><li>A/R </li></ul></ul><ul><ul><li>A/P </li></ul></ul><ul><ul><li>Event Data </li></ul></ul><ul><ul><li>No Accruals accounted for in reports </li></ul></ul><ul><li>Microsoft Dynamics </li></ul><ul><ul><li>Accruals </li></ul></ul><ul><ul><li>Budgets </li></ul></ul><ul><ul><li>FRX Reports </li></ul></ul>MACPA ’s Accounting System
  10. 10. <ul><li>Accounting Systems Don ’t talk to each other </li></ul><ul><li>Staff require different data sets </li></ul><ul><li>“ Are the numbers right” – manual process response </li></ul>Disconnects/Fix <ul><li>XBRL Global Ledger! </li></ul><ul><li>Alternative solution: </li></ul><ul><ul><li>Give Dynamics and Am.Net an Ultimatum: Stop ignoring each other or we are switching to QuickBooks until they start behaving. </li></ul></ul>
  11. 11. <ul><li>Altova Mapforce </li></ul><ul><li>Identify correct information – tables in DB </li></ul><ul><li>Use SQL to retrieve relevant data </li></ul><ul><li>Accounting Data to XBRL GL Taxonomy </li></ul><ul><li>Process XBRL GL Data using SQL </li></ul><ul><li>Create batch files to update instance documents </li></ul>Mapping
  12. 12. AM.Net to XBRL GL
  13. 13. Dynamics to XBRL GL
  14. 14. Accounting Data Dynamics
  15. 15. Accounting Data AMNET
  16. 16. XBRL GL Data
  17. 17. Excel XML Import
  18. 18. Financial Scoreboard Graph
  19. 19. Audit Worksheet Budget vs. Actual
  20. 20. Drill Down Internal Statements Operating Statement – Excel Pivot Table
  21. 21. Drill Down Internal Statements 2 nd Level Detail – Web Expenses
  22. 22. Drill Down Internal Statements 3 rd Level Detail – Web Expense
  23. 23. <ul><li>Faster movement of data </li></ul><ul><li>Reduced manual effort </li></ul><ul><li>Reduction of errors </li></ul><ul><li>Comparability across other organizations </li></ul><ul><li>Deeper analysis </li></ul><ul><ul><li>Transaction level detail availability </li></ul></ul><ul><ul><li>Annual, Quarterly, Monthly for past 11 years of data </li></ul></ul>Global Ledger Benefits?
  24. 24. <ul><li>Non-profit taxonomy </li></ul><ul><li>Graphic representation </li></ul><ul><li>Form 990 population </li></ul><ul><li>SBR in Maryland? </li></ul><ul><li>Direct Cash Flow Statement - With drill down </li></ul><ul><li> </li></ul><ul><li>Sharing data </li></ul>Where are we going?
  25. 25. Consider Global Ledger
  26. 26. Set Your Data Free! Copyright Paramount Pictures
  27. 27. <ul><li>Eric Cohen – PwC </li></ul><ul><li>Mike Willis – PwC </li></ul><ul><li>Tara LeFave – Altova </li></ul><ul><li>Beth O ’Brien - Altova </li></ul><ul><li>Taylor Hawes – Microsoft </li></ul><ul><li>Chethan Gorur – Trintech </li></ul>Thanks to…….
  28. 28. <ul><li>Our blog CPA Success </li></ul><ul><ul><li> </li></ul></ul><ul><li>Our podcasts </li></ul><ul><ul><li> </li></ul></ul><ul><li>Our XBRL webcasts in our learning center </li></ul><ul><ul><li> </li></ul></ul><ul><li>Case study on-line http :// study.html </li></ul>More XBRL resources from MACPA
  29. 29. <ul><li>Skip Falatko </li></ul><ul><li>[email_address] </li></ul><ul><li>Linkedin </li></ul><ul><li>Thomas Hood </li></ul><ul><li>[email_address] </li></ul><ul><li>Linkedin </li></ul>Contact info………
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