OpenText, SAP andSharePointThomas DemmlerDirector Product ManagementSAP Solutions Group#xECM                              ...
Traditional Usage Scenarios of OpenText, SAP and SharePoint                                            DoD 5015.2         ...
Enabling Business Transformation with OpenText, SAP and SharePointInformation Technology   Procurement         Customer  H...
Enabling Business Transformation with OpenText, SAP and SharePointInformation Technology                Procurement       ...
Agenda 1   Connecting Content, Processes and Users 2   Example: Enterprise Asset Management 3   Outlook/Summary
Connecting Users and ContentInside and Outside of SAP            SAP User         Non-SAP User              SAP           ...
Connecting Users and ContentInside and Outside of SAP           SAP User                Non-SAP User                      ...
ECM based on the SAP Business ModelThe Concept of Business Workspaces                             Material                ...
Connecting Content to ProcessesThe Concept of Business Workspaces               Content-Enriched Business Processes       ...
Universal Access to Business WorkspacesSAP GUI, SAP NWBC   SAP CRM, SAP SRM, SAP PPM    SAP NetWeaver Portal              ...
Agenda 1   Connecting Content, Processes and Users 2   Example: Enterprise Asset Management 3   Outlook/Summary
Enterprise Asset ManagementContent Management for Key Process Areas                                          Asset Lifecyc...
Enterprise Asset ManagementContent Management for Key Process Areas                                    Asset Lifecycle    ...
Enterprise Asset Management  in Microsoft SharePointSharePoint UserInterface OpenTextAGA (ApplicationGovernance andArchivi...
Functional Location Business Workspace  Enterprise Asset Management in Microsoft SharePoint                SharePoint user...
Equipment Business WorkspaceEnterprise Asset Management in Microsoft SharePoint                                     Hierar...
Material Business WorkspaceEnterprise Asset Management in Microsoft SharePoint                                            ...
Vendor Business WorkspaceEnterprise Asset Management in Microsoft SharePoint                                           Sha...
Vendor Business Workspace    Enterprise Asset Management in SAP NW Business ClientSame 360° view onVendor documents;native...
Vendor Business WorkspaceEnterprise Asset Management in Extended ECM Web UI                                               ...
Belgian RailwaysHave a look at this compellingasset management solution at:http://wp.me/p1Eq2T-3k                      Mai...
Agenda 1   Connecting Content, Processes and Users 2   Example: Enterprise Asset Management 3   Outlook/Summary
System Overview                          Microsoft SharePoint Archiving & Records          Business Workspace             ...
Archiving & Records ManagementIntegrated Usage Scenarios Storing SharePoint documents in Business Workspaces  Interactiv...
Site DeploymentIntegrated Usage Scenarios Deploying SharePoint collaboration sites that are  connected to specific Busine...
Enterprise Content Management                     Identify Your Roadmap to Success                                        ...
OpenText, SAP and SharePoint     Thomas Demmler     Director Product Management     SAP Solutions Group     Email:        ...
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Integration of SharePoint and SAP Extended ECM (Update 2012)

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SharePoint and SAP Extended ECM cooperate smoothly with each other. Whether you use SharePoint as a portal or for document management, in combination with SAP Extended ECM you are able to improve your business processes significantly through tight integration with your SAP Business Suite applications.
Read my post “SharePoint: Integration with SAP Extended ECM” (http://wp.me/p1Eq2T-1f) .

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Integration of SharePoint and SAP Extended ECM (Update 2012)

  1. 1. OpenText, SAP andSharePointThomas DemmlerDirector Product ManagementSAP Solutions Group#xECM Copyright © OpenText Corporation. All rights reserved.
  2. 2. Traditional Usage Scenarios of OpenText, SAP and SharePoint DoD 5015.2 and VERS Storage Archiving (SP) Formal Site Deployment Legacy Optimization (SP) Document Archiving Compliance (SP) DecommissioningData Archiving (SAP) (SAP) (SP + SAP) Business Views (SAP) Business Value Solutions that address primarily IT
  3. 3. Enabling Business Transformation with OpenText, SAP and SharePointInformation Technology Procurement Customer Human Resources Financial Production & Operation
  4. 4. Enabling Business Transformation with OpenText, SAP and SharePointInformation Technology Procurement CustomerStorage Opt. / Data Archiving Manage Sourcing Projects Brand Asset ManagementArchival / Document Archiving Order Materials and Service Sales Account ManagementCompliance Manage Suppliers & Contracts Customer Service & BillingRapid Site DeploymentLegacy Decom. / Bus. Views Human Resources Financial Production & OperationManage Employee Information Customer Invoicing Enterprise Asset ManagementTalent Sourcing & Acquisition Collections Logistic and DistributionReward and Retain Expense Management Eng. Construction & Operations Accounts Payable Quality Management
  5. 5. Agenda 1 Connecting Content, Processes and Users 2 Example: Enterprise Asset Management 3 Outlook/Summary
  6. 6. Connecting Users and ContentInside and Outside of SAP SAP User Non-SAP User SAP Non-SAP Related Content Related Content
  7. 7. Connecting Users and ContentInside and Outside of SAP SAP User Non-SAP User Business Workspace
  8. 8. ECM based on the SAP Business ModelThe Concept of Business Workspaces Material Supplier, PO Workspace Workspace Materials Vendors SAP MM SAP FI, SRM SAP PM Projects Assets & Plants Project SAP PS EQUI, FLOC Workspace SAP SD, CRM WorkspaceSimple folder structures are very often not sufficient for representing complex SAP business objects or Customers SAP PLM, QMprocesses. For that reason SAP Extended ECM offers powerful Business Workspaces with built-in Products CustomerSAP connectivity to combine business content, processes, and people. Business Workspaces give a Workspacecomplete view on business objects like a vendor or a material, but also on processes like a sourcing Productproject or a root cause analysis for an equipment. Workspace
  9. 9. Connecting Content to ProcessesThe Concept of Business Workspaces Content-Enriched Business Processes Roles Transactions SAP Business Object Data Events Business Workspace Relationships Business Object Policies & Roles Meta Data Folder Structures Documents Folder 1 Customer ABC Folder 2 ID 4711 Sub Folder 1 Date 21.12.2009 Sub Folder 2 Sub Folder A Status Prospect Sub Folder B Owner Meier Folder 3 Activity Feeds Workflows Tasks & Follow ups Records Management
  10. 10. Universal Access to Business WorkspacesSAP GUI, SAP NWBC SAP CRM, SAP SRM, SAP PPM SAP NetWeaver Portal Business Workspace SharePoint MS Windows Explorer Mobile Extended ECM Web UI MS Outlook / Lotus Notes
  11. 11. Agenda 1 Connecting Content, Processes and Users 2 Example: Enterprise Asset Management 3 Outlook/Summary
  12. 12. Enterprise Asset ManagementContent Management for Key Process Areas Asset Lifecycle Plan and Procure and Commission Operate Maintain Decommission Design Build Planning, Building, and Commissioning Assets Functional Equipment Project Supplier Location Workspace Workspace Workspace Workspace Asset Visibility and Performance Notification Work Order Shutdown Workspace Workspace Workspace Optimized Asset Operations and Maintenance Equipment Failure Analysis Material Asset Safety and Compliance Workspace Facility Real Estate Lifecycle Management Workspace
  13. 13. Enterprise Asset ManagementContent Management for Key Process Areas Asset Lifecycle Plan and Procure and Commission Operate Maintain Decommission Design BuildProvide business workspaces for key SAP business objectsin asset management: Functional Location Equipment Maintenance Materials Notification Maintenance Order Project Supplier Task List
  14. 14. Enterprise Asset Management in Microsoft SharePointSharePoint UserInterface OpenTextAGA (ApplicationGovernance andArchiving) Business Workspaces for Equipment, Functional Locations, Maintenance Notifications, and Maintenance Orders
  15. 15. Functional Location Business Workspace Enterprise Asset Management in Microsoft SharePoint SharePoint users can access attributes of SAPComprehensive ECM Functionality technical objects and process information. Hierarchy of Functional Locations according to Technical documents like drawings, SAP PM structure manuals, etc. of the functional location are managed in the Business Workspace, which is attached to a New or changed SAP Functional Location documents
  16. 16. Equipment Business WorkspaceEnterprise Asset Management in Microsoft SharePoint Hierarchy of relatedTechnical documents like drawings, equipment according tomanuals, etc. of the piece of SAP PM structureequipment are managed in theBusiness Workspace, which isattached to a SAP equipment
  17. 17. Material Business WorkspaceEnterprise Asset Management in Microsoft SharePoint SharePoint users can access attributes of SAP Material Management. Bill of Material Material documents like specifications, purchasing Related Vendors delivering the information or import / trade material information are managed in Business Workspace, which is attached to a SAP material New or changed material documents
  18. 18. Vendor Business WorkspaceEnterprise Asset Management in Microsoft SharePoint SharePoint users can access vendor information managed in SAP ERP + SAP SRM.360° view on Materials provided byVendor documents; this Vendor;includes native SAP managed in SAP MM.documents. Requests for Quotation and Purchase Orders; managed in SAP ERP + SAP SRM.
  19. 19. Vendor Business Workspace Enterprise Asset Management in SAP NW Business ClientSame 360° view onVendor documents;natively inside SAPERP and SAP SRMtransactions.
  20. 20. Vendor Business WorkspaceEnterprise Asset Management in Extended ECM Web UI Access easily vendor information managed in SAP ERP + SAP SRM. 360° view on Vendor documents; includes native SAP documents. Vendor KPIs at a glance. Materials provided by this Vendor; managed in SAP MM. Recent Changes
  21. 21. Belgian RailwaysHave a look at this compellingasset management solution at:http://wp.me/p1Eq2T-3k Maintenance (Revision and Modernization) Increase Safety, Traceability, and Reduce Costs Consolidation Integration with SAP PM One Version of the Truth Business Workspaces + + Universal Access Records Management
  22. 22. Agenda 1 Connecting Content, Processes and Users 2 Example: Enterprise Asset Management 3 Outlook/Summary
  23. 23. System Overview Microsoft SharePoint Archiving & Records Business Workspace Site Deployment Management User Interface OpenText Extended ECM Business Data Business Roles & Relation- Synchroni- ArchiveLink RM for SAPWorkspaces Policies ships zation OpenText Enterprise Library Document Metadata Records Archiving Search Management Management Management
  24. 24. Archiving & Records ManagementIntegrated Usage Scenarios Storing SharePoint documents in Business Workspaces  Interactive Archiving: “Send to Enterprise Library”  Profile based document archiving  Synced Copy archiving Collaborating with SharePoint document workspaces Copying Business Workspace documents to SharePoint Creating links to Business Workspace documents
  25. 25. Site DeploymentIntegrated Usage Scenarios Deploying SharePoint collaboration sites that are connected to specific Business Workspace Collaborating in SharePoint Site Termination: Archiving site information into related Business Workspace
  26. 26. Enterprise Content Management Identify Your Roadmap to Success VisionStrategic Solution Unified ECM Platform Enterprise Records Mgmt Procurement Enterprise Asset Mgmt Employee File Mgmt Customer ServiceTactical Solution Invoice Management SAP Document Archiving SP Archival SAP Data Archiving SP Storage Optimization Quick Wins Midterm Strategy Long-Term Strategy
  27. 27. OpenText, SAP and SharePoint Thomas Demmler Director Product Management SAP Solutions Group Email: thomas.demmler@opentext.com Blog: http://thomasdemmler.wordpress.com/ LinkedIn: http://de.linkedin.com/in/thomasdemmler Slideshare: http://www.slideshare.net/thomasdemmler Join the SAP xECM by OpenText Feel free to contact me. professionals group at LinkedIn.

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