14-02-2011 II BA History Minutes Writing Continued Good Afternoon All
Minutes Writing
MINUTES WRITING <ul><li>It is the record of what happens in a meeting in words </li></ul><ul><li>It helps in resolving iss...
Minutes consists of: <ul><li>Time </li></ul><ul><li>Date </li></ul><ul><li>Place of meeting </li></ul><ul><li>List of Atte...
FORMAT OF MINUTES <ul><li>Heading </li></ul><ul><li>Name, Date, Place </li></ul><ul><li>Members Present </li></ul><ul><li>...
1.Heading
2. Name Place and Date
3. Members Present 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
4. Members Absent 1. 2. 3.
5. Agenda 1. 2. 3. 4.
6. Decision Taken 1. 2. 3. 4.
7. Agenda for next Meeting 1. 2. 3.
1.Heading 2. Name Place and Date 3. Members Present 1. 2. 3. 4.Absent. 5. Agenda 1. 2. 3. 6. Decision Taken 1. 2. 7. Agend...
<ul><li>Lake Resorts </li></ul><ul><li>4 pm 17 th  August 2010 </li></ul><ul><li>Members Present </li></ul><ul><li>Akash K...
Minutes Writing Guidelines For Business Meetings
Heading and agenda <ul><li>The top of the page should carry the document title </li></ul><ul><li>Minutes of the Meeting of...
Record the Attendees <ul><li>Indicate who is and who is not attending the meeting  </li></ul><ul><li>Some boards require i...
Reports <ul><li>Record the reports under different categories </li></ul><ul><li>Record who raised major issues </li></ul><...
Discussions <ul><li>Record discussions of any ongoing project </li></ul><ul><li>Record new proposals and announcements </l...
Next meeting <ul><li>Record the date of the next meeting  </li></ul><ul><li>Record the move to adjourn </li></ul><ul><li>M...
Tips for Writing Minutes <ul><li>Identify what the meeting is about.    </li></ul><ul><li>Use the agenda to format the min...
Effective Minutes <ul><li>Should be precise </li></ul><ul><li>Should not be biased </li></ul><ul><li>Should be clear </li>...
More Exercises Later
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Second history 14 02-2011 minutes writing

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Minutes Writing for History Students of VOC COLLEGE Thoothukudi

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  • In the heading you write name of the company
  • Details of the meeting when and where
  • Name of the members who are present for the meeting
  • List of members who are absent for the meeting
  • The issues to be discussed in the meeting is presented here based on the priorities
  • After discussing agenda they make a final decision. That decision is recorded
  • What agenda they are to discuss in the next meeting is written
  • Second history 14 02-2011 minutes writing

    1. 1. 14-02-2011 II BA History Minutes Writing Continued Good Afternoon All
    2. 2. Minutes Writing
    3. 3. MINUTES WRITING <ul><li>It is the record of what happens in a meeting in words </li></ul><ul><li>It helps in resolving issues </li></ul><ul><li>It helps as a guide for the progress of a firm </li></ul><ul><li>It is an authentic record </li></ul><ul><li>The word minutes is used in plural form </li></ul>
    4. 4. Minutes consists of: <ul><li>Time </li></ul><ul><li>Date </li></ul><ul><li>Place of meeting </li></ul><ul><li>List of Attendance </li></ul><ul><li>Agenda </li></ul><ul><li>Name of the person writing minutes </li></ul><ul><li>Decisions taken </li></ul><ul><li>Future action plan </li></ul><ul><li>Time Limit </li></ul>
    5. 5. FORMAT OF MINUTES <ul><li>Heading </li></ul><ul><li>Name, Date, Place </li></ul><ul><li>Members Present </li></ul><ul><li>Members Absent </li></ul><ul><li>Agenda </li></ul><ul><li>Decision Taken </li></ul><ul><li>Agenda for next meeting </li></ul>
    6. 6. 1.Heading
    7. 7. 2. Name Place and Date
    8. 8. 3. Members Present 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
    9. 9. 4. Members Absent 1. 2. 3.
    10. 10. 5. Agenda 1. 2. 3. 4.
    11. 11. 6. Decision Taken 1. 2. 3. 4.
    12. 12. 7. Agenda for next Meeting 1. 2. 3.
    13. 13. 1.Heading 2. Name Place and Date 3. Members Present 1. 2. 3. 4.Absent. 5. Agenda 1. 2. 3. 6. Decision Taken 1. 2. 7. Agenda for next Meeting 1. 2.
    14. 14. <ul><li>Lake Resorts </li></ul><ul><li>4 pm 17 th August 2010 </li></ul><ul><li>Members Present </li></ul><ul><li>Akash Kumar </li></ul><ul><li>Sunil Verma </li></ul><ul><li>Joseph Thomas </li></ul><ul><li>Abdul Hameed </li></ul><ul><li>M. Alfred Jebaraj </li></ul><ul><li>Christina Lara </li></ul><ul><li>Daphne </li></ul><ul><li>Mala </li></ul><ul><li>Absent: L. Srinivasan and Anuja, K. </li></ul><ul><li>Agenda </li></ul><ul><li>1. Managing revenue loss </li></ul><ul><li>2. Salary Demand </li></ul><ul><li>3. New Business </li></ul><ul><li>Decision Taken </li></ul><ul><li>1. Cutting unnecessary expenses </li></ul><ul><li>2. Reducing the allowances </li></ul><ul><li>3. Increase in salary after 3 months </li></ul><ul><li>4. Starting New business next year </li></ul><ul><li>Agenda for Next Meeting </li></ul><ul><li>1. Review of financial status </li></ul><ul><li>2. Expansion of Business </li></ul>
    15. 15. Minutes Writing Guidelines For Business Meetings
    16. 16. Heading and agenda <ul><li>The top of the page should carry the document title </li></ul><ul><li>Minutes of the Meeting of the Board of Directors </li></ul><ul><li>Under the title indicate the date, time and location of the meeting </li></ul><ul><li>This information should be easy to read </li></ul><ul><li>The agenda is another useful bit of information that should be easily </li></ul><ul><li>seen </li></ul><ul><li>It will give you a quick idea of what went on in the meeting </li></ul>
    17. 17. Record the Attendees <ul><li>Indicate who is and who is not attending the meeting </li></ul><ul><li>Some boards require indications of why members are absent </li></ul>
    18. 18. Reports <ul><li>Record the reports under different categories </li></ul><ul><li>Record who raised major issues </li></ul><ul><li>Record who proposed or seconded any motion </li></ul><ul><li>Also record who voted for and against </li></ul>
    19. 19. Discussions <ul><li>Record discussions of any ongoing project </li></ul><ul><li>Record new proposals and announcements </li></ul>
    20. 20. Next meeting <ul><li>Record the date of the next meeting  </li></ul><ul><li>Record the move to adjourn </li></ul><ul><li>Make note of the votes for and against </li></ul>
    21. 21. Tips for Writing Minutes <ul><li>Identify what the meeting is about.  </li></ul><ul><li>Use the agenda to format the minutes </li></ul><ul><li>The note taker should not be a participant </li></ul><ul><li>Keep your minutes brief and to the point </li></ul><ul><li>Attach any documentation given out at the meeting </li></ul>
    22. 22. Effective Minutes <ul><li>Should be precise </li></ul><ul><li>Should not be biased </li></ul><ul><li>Should be clear </li></ul><ul><li>Records should be maintained properly </li></ul><ul><li>Relevant documents should be attached </li></ul>
    23. 23. More Exercises Later

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