Personal Productivity for Developers

Personal Productivity forDevelopersElmer ThomasDeveloper Evangelist@thinkingseriousNovember 29, 2012

The Goal

Summary

Summary Frameworks

Summary Frameworks Techniques

Summary Frameworks Techniques Tools

Summary Frameworks Techniques Tools References

Frameworks: RPM

Frameworks: RPM• Speciﬁc and Measurable Results

Frameworks: RPM• Speciﬁc and Measurable Results• Motivate yourself with Purpose

Frameworks: RPM• Speciﬁc and Measurable Results• Motivate yourself with Purpose• Create a Massive action plan with speciﬁc actions

Frameworks: GTD

Frameworks: GTD• Main Elements of GTD • Projects

Frameworks: GTD• Main Elements of GTD • Projects • Next Actions

Frameworks: GTD• Main Elements of GTD • Projects • Next Actions • Contexts

GTD Workﬂow

GTD Natural Planning Technique

GTD Natural Planning Technique• Purpose / Guiding Principles • Why are we doing this?

GTD Natural Planning Technique• Purpose / Guiding Principles • Why are we doing this?• Mission / Vision / Goals / Successful Outcome • What does success look, sound or feel like?

GTD Natural Planning Technique• Purpose / Guiding Principles • Why are we doing this?• Mission / Vision / Goals / Successful Outcome • What does success look, sound or feel like?• Brainstorming • How will we accomplish it?

GTD Natural Planning Technique• Purpose / Guiding Principles • Why are we doing this?• Mission / Vision / Goals / Successful Outcome • What does success look, sound or feel like?• Brainstorming • How will we accomplish it?• Organizing • When will we do these things?

GTD Natural Planning Technique• Purpose / Guiding Principles • Why are we doing this?• Mission / Vision / Goals / Successful Outcome • What does success look, sound or feel like?• Brainstorming • How will we accomplish it?• Organizing • When will we do these things?• Next Actions • Where do we start?

GTD Weekly Review

GTD Weekly Review• Captured, but unprocessed items

GTD Weekly Review• Captured, but unprocessed items• Review projects & next actions

GTD Weekly Review• Captured, but unprocessed items• Review projects & next actions• Review calendar

GTD Weekly Review• Captured, but unprocessed items• Review projects & next actions• Review calendar• Review checklists

GTD Weekly Review• Captured, but unprocessed items• Review projects & next actions• Review calendar• Review checklists• Review someday/maybe lists

GTD HighLevel Analysis

GTD HighLevel Analysis Areas of Responsibility

GTD HighLevel Analysis Areas of Responsibility 1 - 2 year goals

GTD HighLevel Analysis Areas of Responsibility 1 - 2 year goals 3 - 5 year vision

GTD HighLevel Analysis Areas of Responsibility 1 - 2 year goals 3 - 5 year vision Life purpose

Frameworks: Getting Results the Agile Way

Frameworks: Getting Results the Agile Way 3 outcomes for the year

Frameworks: Getting Results the Agile Way 3 outcomes for the year the month

Frameworks: Getting Results the Agile Way 3 outcomes for the year the month the week

Frameworks: Getting Results the Agile Way 3 outcomes for the year the month the week the day

Agile Work/Life Balance

Agile Work/Life Balance• Deﬁne Hotspots • e.g. Career, Family, Health, Personal Growth

Agile Work/Life Balance• Deﬁne Hotspots • e.g. Career, Family, Health, Personal Growth• Set minimums for each Hotspots • e.g. 3 hours of exercise time per week

Agile Work/Life Balance• Deﬁne Hotspots • e.g. Career, Family, Health, Personal Growth• Set minimums for each Hotspots • e.g. 3 hours of exercise time per week• Monday Vision, Daily Outcomes, Friday Reﬂection

Frameworks: 18 Minutes

Frameworks: 18 MinutesDay Begins: (5 Minutes) Set Plan for the Day

Frameworks: 18 Minutes Day Begins: (5 Minutes) Set Plan for the DayThroughout: (1 Minute / Hour) Refocus

Frameworks: 18 Minutes Day Begins: (5 Minutes) Set Plan for the DayThroughout: (1 Minute / Hour) RefocusDay Ends: (5 Minutes) Review

Techniques: Pomodoro

Techniques: Pomodoro• decide on the task to be done & estimate the # of Pomodoros

Techniques: Pomodoro• decide on the task to be done & estimate the # of Pomodoros• set the pomodoro (timer) to 25 minutes

Techniques: Pomodoro• decide on the task to be done & estimate the # of Pomodoros• set the pomodoro (timer) to 25 minutes• work on the task until the timer rings; record with an x

Techniques: Pomodoro• decide on the task to be done & estimate the # of Pomodoros• set the pomodoro (timer) to 25 minutes• work on the task until the timer rings; record with an x• take a short break (5 minutes)

Techniques: Pomodoro• decide on the task to be done & estimate the # of Pomodoros• set the pomodoro (timer) to 25 minutes• work on the task until the timer rings; record with an x• take a short break (5 minutes)• every four "pomodoros" take a longer break (15–20 minutes)

Techniques: Digital Truth Dashboard

Techniques: Digital Truth Dashboard• It’s the Dashboard to rule all Dashboards

Techniques: Digital Truth Dashboard• It’s the Dashboard to rule all Dashboards• Central point of all your “stuff”

Techniques: Digital Truth Dashboard• It’s the Dashboard to rule all Dashboards• Central point of all your “stuff”• Either link to resources or describe where they are

Techniques: Digital Truth Dashboard• It’s the Dashboard to rule all Dashboards• Central point of all your “stuff”• Either link to resources or describe where they are• This dashboard should be easy to use and available most anywhere

Techniques: Digital Truth Dashboard• It’s the Dashboard to rule all Dashboards• Central point of all your “stuff”• Either link to resources or describe where they are• This dashboard should be easy to use and available most anywhere• Automate it if possible using RSS & APIs

Techniques: Zone Not this zone!

Techniques: Zone• Hideouts Not this zone!

Techniques: Zone• Hideouts• Schedule appointments with yourself Not this zone!

Techniques: Zone• Hideouts• Schedule appointments with yourself• Noise canceling headphones + music Not this zone!

Techniques: Zone• Hideouts• Schedule appointments with yourself• Noise canceling headphones + music• Signage Not this zone!

Techniques: Zone• Hideouts• Schedule appointments with yourself• Noise canceling headphones + music• Signage Not this zone!• The Hacker Brow

Techniques: Zone• Hideouts• Schedule appointments with yourself• Noise canceling headphones + music• Signage Not this zone!• The Hacker Brow• Growl and/or Grunt

Techniques: Checklists

Techniques: Checklists• Daily routines (morning/night)

Techniques: Checklists• Daily routines (morning/night)• Weekly routines

Techniques: Checklists• Daily routines (morning/night)• Weekly routines• Monthly routines

Techniques: Checklists• Daily routines (morning/night)• Weekly routines• Monthly routines• Anything you will do more than once

Techniques: Checklists• Daily routines (morning/night)• Weekly routines• Monthly routines• Anything you will do more than once• Create checklists as you work

Techniques: Checklists• Daily routines (morning/night)• Weekly routines• Monthly routines• Anything you will do more than once• Create checklists as you work• Perfect, then automate

Techniques: Templates

Techniques: Templates• New Projects

Techniques: Templates• New Projects• Think scaffolds

Techniques: Templates• New Projects• Think scaffolds• Perfect, then automate

Techniques:Outsourcing

Techniques: Outsourcing• 99Designs.com / LogoBids.com

Techniques: Outsourcing• 99Designs.com / LogoBids.com• eLance.com / Guru.com / oDesk.com

Techniques: Outsourcing• 99Designs.com / LogoBids.com• eLance.com / Guru.com / oDesk.com• CraigsList.com

Techniques: Outsourcing• 99Designs.com / LogoBids.com• eLance.com / Guru.com / oDesk.com• CraigsList.com• TemplateMonster.com / Genesis Themes

Techniques: Outsourcing• 99Designs.com / LogoBids.com• eLance.com / Guru.com / oDesk.com• CraigsList.com• TemplateMonster.com / Genesis Themes• 4 Hour Workweek

Techniques: Outsourcing• 99Designs.com / LogoBids.com• eLance.com / Guru.com / oDesk.com• CraigsList.com• TemplateMonster.com / Genesis Themes• 4 Hour Workweek• Jack Bicer - http://www.septium.com/10tips.pdf

Techniques:Hackathons

Techniques: Hackathons• Find partners / Barter services

Techniques: Hackathons• Find partners / Barter services• Upgrade your skills

Techniques: Hackathons• Find partners / Barter services• Upgrade your skills• Practice and sharpen existing skills

Techniques: Hackathons• Find partners / Barter services• Upgrade your skills• Practice and sharpen existing skills• Directories: • APIHackDay.com, APIEvangelist.com, EventBrite.com

Toolshttp://alternativeto.net

Tools: Google Reader

Tools: Google Reader• News/Information Filter

Tools: Google Reader• News/Information Filter• Most RSS apps can sync with it

Tools: Google Reader• News/Information Filter• Most RSS apps can sync with it • Reeder, Flipboard

Tools: Google Reader• News/Information Filter• Most RSS apps can sync with it • Reeder, Flipboard• Not just for blogs

Tools: Google Reader• News/Information Filter• Most RSS apps can sync with it • Reeder, Flipboard• Not just for blogs• Use Folders to segregate

Tools: Email

Tools: Email• GMail • Filters

Tools: Email• GMail • Filters• SendGrid • Incoming Parsing

Tools: Email• GMail • Filters• SendGrid • Incoming Parsing • Event triggers

Tools: Mind Maps

Tools: Mind Maps• MindNode Pro / XMind • mind mapping

Tools: Mind Maps• MindNode Pro / XMind • mind mapping • brainstorming

Tools: Screen Capture

Tools: Screen Capture• Jing / Snagit• Skitch

Tools: Text Snippets

Tools: Text Snippets• TextExpander / Active Words • avoid typing common items

Tools: Text Snippets• TextExpander / Active Words • avoid typing common items • faster than a clipboard or text ﬁle

Tools: Google Apps

Tools: Google Apps• docs for quick collaborative sharing

Tools: Google Apps• docs for quick collaborative sharing• sites for a centralized dashboard

Tools: Google Apps• docs for quick collaborative sharing• sites for a centralized dashboard• calendar for shared time management

Tools: Google Apps• docs for quick collaborative sharing• sites for a centralized dashboard• calendar for shared time management• google hangouts for quick video meetings

Tools: Google Apps• docs for quick collaborative sharing• sites for a centralized dashboard• calendar for shared time management• google hangouts for quick video meetings• google talk for IM

Tools: Google Apps• docs for quick collaborative sharing• sites for a centralized dashboard• calendar for shared time management• google hangouts for quick video meetings• google talk for IM• gmail for easy implementation of inbox zero

Tools: Social Media

Tools: Social Media• ﬁltered news via lists

Tools: Social Media• ﬁltered news via lists• alternative to RSS

Tools: SocialBookmarking

Tools: Social Bookmarking• Delicious / Pinboard • global bookmarking

Tools: Social Bookmarking• Delicious / Pinboard • global bookmarking • crowd validated reference

Tools: Readers

Tools: Readers• Instapaper / Readit Later / Pocket • defer your reading, ofﬂine

Tools: Readers• Instapaper / Readit Later / Pocket • defer your reading, ofﬂine• Kindle / iBooks / GoodReader / Audible / Downcast

Tools: Readers• Instapaper / Readit Later / Pocket • defer your reading, ofﬂine• Kindle / iBooks / GoodReader / Audible / Downcast • read or listen on the go

Tools: Notes

Tools: Notes• Evernote / Onebox / OneNote • everything box across all platforms

Tools: Notes• Evernote / Onebox / OneNote • everything box across all platforms • multimedia notes + OCR

Tools: Notes• Evernote / Onebox / OneNote • everything box across all platforms • multimedia notes + OCR • ofﬂine access

Tools: Storage

Tools: Storage• Dropbox / Box.net / Google Drive • easy synchronized storage

Tools: Storage• Dropbox / Box.net / Google Drive • easy synchronized storage • keep your larger ﬁles at bay

Tools: Storage• Dropbox / Box.net / Google Drive • easy synchronized storage • keep your larger ﬁles at bay • automated backup

Tools: Storage• Dropbox / Box.net / Google Drive • easy synchronized storage • keep your larger ﬁles at bay • automated backup • email large attachements

Tools: Security

Tools: Security• 1Password / RoboForm / Keepass / LastPass • save time and be secure

Tools: Security• 1Password / RoboForm / Keepass / LastPass • save time and be secure • don’t use the same password everywhere

Tools: Launchers

Tools: Launchers• Launchbar / AppRocket • fast application launcher and ﬁle ﬁnder

Tools: Launchers• Launchbar / AppRocket • fast application launcher and ﬁle ﬁnder • stop dealing with clicking icons

Tools: Meetings

Tools: Meetings• Join.me / FreeConferenceCall.com / Google Hangouts / OpenTok + Twilio API • free and easy screen sharing and conference calls

Tools: Meetings• Join.me / FreeConferenceCall.com / Google Hangouts / OpenTok + Twilio API • free and easy screen sharing and conference calls • save commute time

Tools: Todos/Tasks

Tools: Todos/Tasks• Omnifocus / Toodledo • GTD implementation

Tools: Todos/Tasks• Omnifocus / Toodledo • GTD implementation • See what you want, when you want

Tools: Todos/Tasks• Omnifocus / Toodledo • GTD implementation • See what you want, when you want• Pivotal Tracker / Assembla / Asana

Tools: Todos/Tasks• Omnifocus / Toodledo • GTD implementation • See what you want, when you want• Pivotal Tracker / Assembla / Asana • Agile implementation • A structure for practicing agile

Tools: Todos/Tasks• Omnifocus / Toodledo • GTD implementation • See what you want, when you want• Pivotal Tracker / Assembla / Asana • Agile implementation • A structure for practicing agile • Great for collaboration

Tools: Hardware

Tools: Hardware• Laptop / Desktop • SSD

Tools: Hardware• Laptop / Desktop • SSD • RAM

Tools: Hardware• Laptop / Desktop • SSD • RAM • Keyboard / Input Device

Tools: Hardware• Laptop / Desktop • SSD • RAM • Keyboard / Input Device• Tablet

Tools: Hardware• Laptop / Desktop • SSD • RAM • Keyboard / Input Device• Tablet• Smart Phone

References

References• thinkingserious.com

References• thinkingserious.com• asianefﬁciency.com

References• thinkingserious.com• asianefﬁciency.com• timemanagementninja.com

References• thinkingserious.com• asianefﬁciency.com• timemanagementninja.com• lifehack.org

References• thinkingserious.com• asianefﬁciency.com• timemanagementninja.com• lifehack.org• news.ycombinator.com

References• thinkingserious.com• asianefﬁciency.com• timemanagementninja.com• lifehack.org• news.ycombinator.com• dzone.com

References• thinkingserious.com• asianefﬁciency.com• timemanagementninja.com• lifehack.org• news.ycombinator.com• dzone.com• stackoverﬂow.com

References• thinkingserious.com• asianefﬁciency.com• timemanagementninja.com• lifehack.org• news.ycombinator.com• dzone.com• stackoverﬂow.com• github.com

References

References• Getting Things Done, Ready for Anything, Making it All Work

References• Getting Things Done, Ready for Anything, Making it All Work• 18 Minutes: Find Your Focus

References• Getting Things Done, Ready for Anything, Making it All Work• 18 Minutes: Find Your Focus• ReWork, Getting Real

References• Getting Things Done, Ready for Anything, Making it All Work• 18 Minutes: Find Your Focus• ReWork, Getting Real• Do the Work, The War of Art

References• Getting Things Done, Ready for Anything, Making it All Work• 18 Minutes: Find Your Focus• ReWork, Getting Real• Do the Work, The War of Art• Upgrade Your Life: The Lifehacker Guide to Working Smarter, Faster, Better

References• Getting Things Done, Ready for Anything, Making it All Work• 18 Minutes: Find Your Focus• ReWork, Getting Real• Do the Work, The War of Art• Upgrade Your Life: The Lifehacker Guide to Working Smarter, Faster, Better• Creating Flow with OmniFocus

References• Getting Things Done, Ready for Anything, Making it All Work• 18 Minutes: Find Your Focus• ReWork, Getting Real• Do the Work, The War of Art• Upgrade Your Life: The Lifehacker Guide to Working Smarter, Faster, Better• Creating Flow with OmniFocus• Safari Bookshelf Online

References

References• Back to Work

References• Back to Work• The Big Web Show

References• Back to Work• The Big Web Show• Mac Power Users

References• Back to Work• The Big Web Show• Mac Power Users• Mixergy

References• Back to Work• The Big Web Show• Mac Power Users• Mixergy• GTD Study Group

References• Back to Work• The Big Web Show• Mac Power Users• Mixergy• GTD Study Group• *iTunes U

References• Back to Work• The Big Web Show• Mac Power Users• Mixergy• GTD Study Group• *iTunes U• Your Niche

Key Takeaways

Key Takeaways• Be action oriented towards measurable speciﬁc goals

Key Takeaways• Be action oriented towards measurable speciﬁc goals• Find how to achieve zone time more often

Key Takeaways• Be action oriented towards measurable speciﬁc goals• Find how to achieve zone time more often• Move towards balance

Key Takeaways• Be action oriented towards measurable speciﬁc goals• Find how to achieve zone time more often• Move towards balance• Create your own system and iterate often

Thanks! elmer.thomas@sendgrid.comwww.slideshare.net/thinkingserious @thinkingserious

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Personal Productivity for Developers

by Elmer Thomas on Mar 11, 2012

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