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WeLearn unveils a presentation on Meetings
While convening a meeting it’s important to dress suitably and well. Be thoroughly prepared for the meeting. It is also important for the organizer to arrive at the venue 15 minutes in advance to ensure arrangements such as number of chairs,name cards, stationary, water and a copy of the agenda.

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  1. 1. Chapter 18Meetings
  2. 2. The success of a meeting can directly be relatedto the amount of time spent in its preparation
  3. 3. Conducting a meeting A meeting should be planned and prepared in advance for smooth flow and without wastage of time Ensure availability of venue Ensure participants attendance Inform the agenda of meeting so that participants come in prepared Ask for suggestion for whether additional topics should be included Send an email/memo one day prior to meeting, stating time, venue & agenda Give directions to the venue if not its not well-known
  4. 4. Dress suitably and well.Be well prepared with the matterBe confidentArrive at the venue 15 minutes in advance to ensurearrangements Number of chairs Name cards Stationary Water Copy of the agenda
  5. 5. Chairperson directs the meeting Start on time Introduce himself Ask others to introduce themselves Agenda should be followed Give an opportunity to the floor to express their views Must be clear and concise Keep a track of time
  6. 6. Chairperson Address any dissent or animosity Stop secondary conversation Summarise the discussion and arrive on a conclusion Agree on a time and venue of the following meeting A day after the meeting, a summary of the meeting should be sent to the attendees
  7. 7. Attending a meeting Be fully conversant with matters that are to be discussed Read extra material if been asked to do so Be on time If you are late and the meeting is in progress, do not disturb. Walk in quietly. Voice your thoughts and get involved in the meeting Be clear and consise
  8. 8. General Rules Be clear and concise when putting forth your ideas Respect the other’s point of view. Do not humiliate or demean another point of view Talk when given a chance Do your home work before the meeting If you have not been assigned a seat, ask for where to sit
  9. 9. Be on timeStick to an agendaBe conscious of your body languageDo not interruptKeep your jacket on during meetingsKeep your business cards in pristine conditionsBe discreet when exchanging themAlways carry your cards.
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