Your SlideShare is downloading. ×
data-driven PMO : How to unlock value from your PMO
Upcoming SlideShare
Loading in...5
×

Thanks for flagging this SlideShare!

Oops! An error has occurred.

×

Saving this for later?

Get the SlideShare app to save on your phone or tablet. Read anywhere, anytime - even offline.

Text the download link to your phone

Standard text messaging rates apply

data-driven PMO : How to unlock value from your PMO

395
views

Published on

Presentation held during breakfast session in Hotel Meridien, Brussels on the 13th of march 2013. 40 participants.

Presentation held during breakfast session in Hotel Meridien, Brussels on the 13th of march 2013. 40 participants.

Published in: Business

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
395
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
38
Comments
0
Likes
0
Embeds 0
No embeds

Report content
Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
No notes for slide

Transcript

  • 1. March 13th, 2013How to unlock value from your PMO? « Le Méridien », Brussels
  • 2. Agenda Part 1. Why is the value locked? Part 2. 6 propositions to unlock the value Part 3. How to generate instant value? Part 4. Real examples
  • 3. Part 1Why is the value locked?
  • 4. Types of PMO The higher the PMO, the more general andEnterprise PMO TOP Mgmt transversal the scope. Functional PMOs dealLine PMO CIO CFO CxO with more specific contentsMétier PMO Metier 1 Metier 2 Metier n F12 F21 F12 F22Functional PMO F13 F23
  • 5. Types of systems interacting with PMOs Project manage Systems interact with ment tools each other (yellow … Budgets arrows) and with the external world (orange Reportin Accoutin arrows). g tools g ERP’s Code PMO Project qualifica Helpdes tion k Testing Purchas automat e order es maker List of Porfolio acitvitie Mgmt s tools
  • 6. Type of phases supported by PMOs Demand PPP Management Asset Management Management • Demand log • Project Management • Asset Maintenance • Demand Evaluation • Project Initiation • Asset Evolution • Simulation • Project Control • Asset Performance • Budget Allocation • Project Closure • Demand Management • Program Management Performance • Portfolio Management • PPP Performance
  • 7. Conclusion part 1PMOs differ in organisation by Level they are working at Type of information they manage Type of phase they supportBut also Due to the various maturity levels of and within the organisation Value is perceived differently by the various stakeholders and access to relevant info is generally not easy Information needs are linked to the nature of stakeholders: it must be specific to their needs
  • 8. Part 26 propositions to unlock the value
  • 9. PM tools manage muchData in traditional PM tool (1/2) info per project and t Project 1 produce global ‘static’ pictures with last relevant data. As these raw data all come from the same system, we consider it as a blurred, monochrome picture Project n Blurred, monochrome picture
  • 10. PM tools manage muchData in traditional PM tool (2/2) info per project and t Project 1 produce global ‘static’ pictures with last relevant data. As these raw data all come from the same system, we consider it as a blurred, monochrome picture Project n Blurred, monochrome picture
  • 11. Proposition 1 : use only useful PM data Project ID Rule #1 : use someSignaletic Project Name functional data Project ManagerProgress Start Date & not all Finish date technical data available Tasks Progress « Meteo » Figures Trend TeamsOBS link Focused monochrome picture !
  • 12. Proposition 2 : add more data Project ID Project Name Rule #2 : combine data Project Manager from other sources. Start Date Finish date 1+1 > 2 Progress Meteo Trend Budget Accounting % consumed Project ManagerOperational tools % milestones achieved
  • 13. Proposition 3 : enrich & qualify your data Project ID Project ID Rule #3 : qualify & Project Name Project Name Project Manager Start Date Project Manager Start Date enrich your data to Finish date Finish date KQI01 produce missing KPI01 Progress Meteo % Progress Meteo elements Trend Trend Budget Budget % consumed % consumed Project Manager Project Manager % milestones % milestones achieved achieved KPI02 KQI01 : PM definition Colour picture ! KPI01 : % Progress vs Budget KPI02 : % Progress vs. Calendar elapsed TH01 : calendar elapsed %
  • 14. Proposition 4 : build your PMO ‘memory’ t1 tp Project 1 Rule #4 : historise combined data & generate more enrichments and DQ controls Project n
  • 15. Application of the rulesParameter today t-1M t-2M t-3M t-4M t-5M t-6MProject I D P001 P001 P001 P001 P001 P001 P001Project Manager TDV TDV TSO TSO TLA TLA TLAStart Date 1/01/2012 1/01/2012 1/01/2012 1/01/2012 1/01/2012 1/01/2012 1/01/2012 Rule #1 : simpleFinish Date 1/04/2013 1/04/2013 1/04/2013 1/04/2013 1/04/2013 1/04/2013 1/04/2013 Colour Video ! functional dataProgress 80% 80% 80% 80% 78% 78% 78%Meteo Rainy Rainy Rainy Sunny Sunny Sunny SunnyTrend Normal Normal Normal Up Up Up UpI nitial Budget 120 120 120 120 120 120 120Actuals 110 90 Rule #4 : historise 80 75 72 70 50 Rule #2 : moreProject Manager TDV TDV TSO TSO TSO TLA TLA sources% Milestones Reached 70% 70% 65% 65% 65% 50% 50%DQ01 : PM Definition TRUE TRUE TRUE TRUE FALSE TRUE TRUE Rule #3 : enrich &96%TH01 : calendar elapsed 89% 82% 76% 69% 63% 56%TH02 : Budget Progress 92% 75% 67% 63% 60% 58% 42% qualifyKPI 01 : (Progress/TH02) 87% 107% 120% 128% 130% 134% 187%KPI 02 : (Progress/TH01) 84% 90% 97% 105% 113% 124% 139% Rule #4 bonus : enrich & 2% n.a using historyKPI 03 : Progress v s3M 0% 2% qualify n.a n.a n.aKPI 04 : PM 6month rotation 3 3 2 2 1 1 1
  • 16. Progress in chart Cross-Progress view 120% 100% 80%Progress 60% 40% 20% 0% t-6M t-5M t-4M t-3M t-2M t-1M today Progress 78% 78% 78% 80% 80% 80% 80% % Milestones Reached 50% 50% 65% 65% 65% 70% 70% TH01 : calendar elapsed 56% 63% 69% 76% 82% 89% 96% TH02 : Budget Progress 42% 58% 60% 63% 67% 75% 92%
  • 17. Proposition 5 : produce all governance Set of integratedinputs reports with the same scope, used in different governance bodies. One single reporting truth!
  • 18. Proposition 6 : see your information fromdifferent points of view Dashboards with drill- down and ‘back in time’ capacity that can explain all figures.
  • 19. Conclusion part 2 : This enables to … Aggregate the information easily Go back in the the past Generate trends analysis (raw data, quality, enrichments…) Detect anomalies by comparing ‘alike’ data Progress vs. % Milestones reached Progress vs. Budget consumption … Calculate key performance indicators PM 6 month rotation < 6 Expected burn rate to finish … Produce dynamic dashboards
  • 20. Part 3How to generate instant value
  • 21. Information life cycle Decisions impact the rogram Organisation organisation PMO Other Governance sources Organisations generate Input is available to data (referentials, make informed progress, budgets, decisions (faster, orders, invoices, better and more forecasts, meteo...) reliable) decisions Data is controlled & transformed into intelligent Information PMO (KPIs, trends...) PMOOrganisations use other Data Information data to complete theirs
  • 22. 3 levers for improvement Driving actions through existing management rogram Organisation Other PMOsources 4 Governance Restitution of right info, at the 1 Capture of useful data right time & in the right format 3 data-driven management Transformation of data into info PMO PMO Data 2 Information Focus of DepFac intervention
  • 23. Value Non intrusive Simplicity : use of a limited set of functional data vs. all technical data Time to deliver : short term delivery with first iterations in weeks & full solution in months Generic : valid for all types of PMOs Coherence : wide range of stakeholders using the same information Leverage of previous investments
  • 24. Part 4Real examples
  • 25. These are the various PMOs weenabled IT PMO Facility Management PMO Risk PMO Basel 2 PMO Separation PMO Merger PMO Transformation PMO Corporate PMOMore info upon request
  • 26. Questions? More Information? Deployments Factory SA Rue Guillaume Stocqstraat 79 1050 Brussels - Belgium Tel: +32 2 290 63 90 Email: info@depfac.com Twitter: @depfac