Inspection

I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS COMPLIANCE INSPECTIONS

I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS STEP 1: READ YOUR AFIs (NO, REALLY)

I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS STEP 2: GO THROUGH THE CHECKLIST

I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS STEP 3: REACH OUT! DON’T REINVENT

I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS STEP 5: PROVE IT, PUT IT IN YOUR BOOK

I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS STEP 6: CONSTRUCT A CONTINUITY BINDER

I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS STEP 7: CONTACT YOUR INSPECTOR

I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS STEP 8: GET SAVVED

I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS STEP 9: EDUCATE WING LEADERSHIP

I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS STEP 10: CLEAN IT UP, SHOW IT OFF, BEST PRACTICE IT

I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS

2.2. Official Visual Information Products and Services.
2.2.1. Air Force VI resources are government property for official mission support.
OI 35-3 1.1 covers official use of government resources. Our customer service guide also covers this area (in the introduction section, the AF 833 area, and under both photo and video. This way a customer just skipping through to their specific area of interest will still find it). The customer service guide is available in hard copy by request (given to senior staff) or on Sharepoint , xxx st website under PA, and the xxx st COP. A copy is also kept at the customer service window for review. Our PA brochure is available at the customer service window and contains several paragraphs dealing with official use of government property and resources.
Work orders are documented on AF Form 833, but are also maintained on an Excel spreadsheet to provide easy review and audit.
I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS 8.2-8.5 DOES PA ENSURE VI IMAGERY IS NOT ALTERED IAW DODI 5040.05, ALTERATION OF OFFICIAL DOD IMAGERY, UNLESS SPECIFICALLY EXEMPTED? [EXAMPLES: TRAINING; OPERATING INSTRUCTION; QUALITY CONTROL INSPECTION; IMAGERY] AFI 35-109 para 2.3.1

2.3. Alteration of Official Photographic Images.
2.3.1. Air Force PA offices (which includes PA specialists, photographers, videographers, and graphics artists) are trusted agents. Because PA professionals can create products that can be used in legal proceedings and for critical decision-making, absolute trust and confidence in the truthfulness of products they create is essential. Please see DODI 5040.05, Alteration of Official DOD Imagery, for correct and incorrect alterations of official imagery.
Alteration of images is addressed in our customer service guide, our brochure, and in OI 35-1. The customer service guide and brochure are available to all customers on Sharepoint, the xxx st web site, and xxx st COP. Products are reviewed by PAO, BPAM, or NCOIC before release. W.Os are monitored for QA and content on AF 833s and excel spreadsheet
I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS 8.6 DOES PA ENSURE VI IMAGERY IS NOT ALTERED IAW DODI 5040.05, ALTERATION OF OFFICIAL DOD IMAGERY, UNLESS SPECIFICALLY EXEMPTED? [EXAMPLES: TRAINING; OPERATING INSTRUCTION; QUALITY CONTROL INSPECTION; IMAGERY] AFI 35-109 para 2.3.1

3.3. Imagery Release. Official images of military and civilian DOD employees generally are releasable. Images of Air Force activities and people are releasable. However, an image may not be releasable if it depicts matters that would constitute a clearly unwarranted invasion of personal privacy, compromise operational security, or negatively impact mission effectiveness. See AFI 35-104, Media Operations, for more information, and work with the installation PA office for approval to release the following types of imagery:
3.3.1. Fatalities or Injuries.
3.3.1.1. Release of official or stock news images of Air Force casualties is permitted after next-of-kin notification.
3.3.1.2. Release of visual imagery regarding the return of casualties to the United States, following DoD guidance and primary next of kin approval. Identifiable U.S. civilians who are injured must provide written consent before release of imagery. For more information, refer to the Health Insurance Portability and Accountability Act (HIPAA) of 1996 and AFI 35-104.
3.3.2. Children/Minors.
I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS 8.7 DOES PA ADHERE TO GUIDELINES FOR PHOTOGRAPHIC AND VIDEO IMAGERY RELEASE? [EXAMPLES: TRAINING; OPERATING INSTRUCTION; IMAGERY] AFI 35-109 para 3.3

3.3.2.1. When documenting children, a parent or legal guardian signs a DD Form 2830, General Talent Release, or DD Form 2831, General Release Where Talent Fee or Other Remuneration or Recompense Accrues to the Participant, allowing use of the minor ’ s image. No exemption exists for documentation of 17-year-old military members, Reserve Officer Training Corps (ROTC) or Junior ROTC cadets.
3.3.3. Courtrooms/Accused Persons. Generally cameras aren ’ t used in the courtroom even if media are in attendance.
3.3.4. Installations.
3.3.4.1. Unclassified images of installations are generally releasable. They will meet the guidelines on releasing unclassified information, including security and policy review requirements.
3.3.5. Live and inert weapons on aircraft. See AFI 35-104, Media Operations, for updated information on weapons imagery that is and is not releasable.
3.3.6. Prohibited Documentation. Prohibited documentation applies to official and unofficial (personal) documentation. Installation PA offices should document activities as AFI35-109 12 MARCH 2010
I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS

Chapter 4
INSTALLATION-LEVEL SUPPORT
4.1. The installation PA office provides professional VI products and services. This includes photography, graphics, video, and other products.
4.1.1. Employment Plan. The chief of PA will ensure an annual employment plan is developed to properly prioritize all office activities, including VI tasks and workflow focusing on operational core tasks, urgency, mission impact, agencies supported, task complexity, and resources available. The plan should be reviewed on an annual basis and approved by the installation commander.
The Public Affairs office has set priorities for routine and emergency work within the Visual information area. These priorities have been reviewed and approved by Col Doe, the xxx Wing Commander. See the 2010 Public Affairs Employment and Priorities Plan.
NOTE: The full time employee for xxx t PA is a civilian title 32. His Employment plan is governed by the 1071 series tasks and annual work review/prioritization. An overview is contained in the employment plan.
Priorities are published in our customer service guide, brochure, and employment plan.
I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS 8.8 HAS PA DEVELOPED AND PUBLISHED A WING COMMANDER-APPROVED EMPLOYMENT PLAN THAT PRIORITIZES VI TASKS AND WORKFLOW? [EXAMPLE: COORDINATED PRIORITIZATION PLAN] AFI 35-109 para 4.1.1

4.2.2. Alert photographic services supporting security forces, Air Force Office of Special Investigations, civil engineer readiness, flying or ground safety offices, and other emergency response agencies.
4.2.2.1. The chief of PA will ensure there are established levels of service for alert photography support.
4.4.2. Alert video services supporting security forces, Air Force Office of Special Investigations, disaster preparedness, flying or ground safety offices, and other emergency response agencies.
There is no mandatory alert requirement because the full time employee is a title 32 civilian. Security Forces has a list of photographers and broadcasters to call in case of an emergency requiring PA support. Security Forces covers smaller documentation such as auto accidents with no injuries. There is a letter of understanding between Security Forces and PA. The Public Affairs CEMP plan is current and available upon request. (It is very large!)
SMSgt Doe is designated representative for the VI portion of the CEMP plan.
I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS 8.9 DOES PA PROVIDE ALERT PHOTOGRAPHY/VIDEO SUPPORT? [EXAMPLES: ALERT ROSTER; BASE EMERGENCY RESPONSE PLAN; PRODUCTION REPORT; IMAGERY; EXERCISE EVALUATION] AFI 35-109 para 4.2.2 and 4.4.2

4.7. Work Orders. Customers request all work using AF Form 833, Multimedia Work order. The PA office experts should help customers complete the request with all needed details.
4.7.1. Requests should include the following:
4.7.1.1. Detailed needs, including number, type, and size of products and services.
4.7.1.2. Description of the product ’ s planned use and certification that the work is for official business. The customer ’ s signature (electronic or physical) indicates that the request is for official purposes.
4.7.1.3. Any need for self-help equipment.
4.7.2. The PA office may accept electronic transmissions of work requests if local authentication procedures such as Common Access Cards, passwords, biometrics, etc., exist.
4.7.3.1. The technician performing the delivery will annotate their name, date, time, and delivery method on the AF Form 833 to close the work request.
AF Form 833s are used to document VI activities. Guidance for their use is available in our customer service guide, brochure, OIs, and excel spreadsheet. Our File plan indicates the location of our masters.
I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS 8.10 IS THE AF FORM 833 USED TO DOCUMENT MULTIMEDIA ACTIVITIES? [EXAMPLES: FILE PLAN; PRODUCTION REPORT] AFI 35-109 para 4.7

4.8. Support for Appropriated Fund Morale, Welfare, and Recreation (MWR) Activities. MWR and Services activities are authorized support for category A, ―Mission Sustaining‖ and category B, ―Basic Community Support Activities.‖ Category A programs are essential to the military mission and are authorized all support. Category B activities are closely related to Category A activities and are essentially community support programs. The PA office can furnish support to these activities as long as the MWR activity does not generate revenue. For additional clarification of MWR activities, refer to AFI 65-106, Appropriated Fund Support of Morale, Welfare, and Recreation and Nonappropriated Fund Instrumentalities.
There are no MWR supportable activities at the 121 st . Rules governing support of MWR functions and non-supportable activities is listed in our customer service guide, OIs, and brochure.
I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS 8.12 DOES PA SUPPORT MWR- OR SERVICES-SPONSORED PROGRAMS IAW AFI 65-106, APPROPRIATED FUND SUPPORT OF MORALE, WELFARE, AND RECREATION AND NONAPPROPRIATED FUND INSTRUMENTALITIES? [EXAMPLES: WORK ORDER AUDIT; PRODUCTION REPORT] AFI 35-109 para 4.8

5.3.3. The installation PA office will review and approve all procurement requests for film/digital photographic cameras, video cameras, and photographic printers to ensure compatibility with existing imagery infrastructure and to verify there is no duplication of imagery services available in the PA office. The PA office should coordinate with the designated Government Purchase Card Agency/Organization Program Coordinator and contracting office personnel to prevent unauthorized imagery equipment acquisition by unauthorized personnel.
The xxx st Public Affairs Office currently has no host/tenant support agreements.
Purchase and authorization for VI equipment is still being handled on AF Form 3215. The xxx st Communications/Plans representative notifies the BPAM when there is a request. The BPAM provides a solution and acts as the approving authority.
I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS 8.14 DOES THE PA OFFICE ACT AS THE APPROVAL AUTHORITY ON HOST AND TENANT UNIT VI EQUIPMENT REQUESTS BEFORE PURCHASING TO PRECLUDE DUPLICATION OF EFFORTS AND EQUIPMENT, SYSTEM, OR DATA INCOMPATIBILITIES? [EXAMPLES: E-MAIL; AF FORM 3215; AF FORM 9] AFI 35-109 para 5.3.3

8.4.2. The installation PA office will set up local procedures to identify, gather, and submit significant VI material that may have record value. The PA office works with representatives from operations, history, and others to identify these materials.
Images are accessioned using the guidelines from AFI 35-109, DOD 5040.6-M-1, and xxx st PA accessioning guide. The PA UPAR program helps in the collection of information from base sources. VI gives a briefing to deploying personnel concerning imagery life-cycling and collection. Each new xxx st member is briefed on image collection and signs a Visual Information statement of understanding during Right Start.
I n t e g r i t y - S e r v i c e - E x c e l l e n c e PATW WING PA LEADERS 8.15 DOES PA IDENTIFY AND TRANSMIT RECORDS MATERIAL TO AFPAA'S AF MEDIA CENTER AT LEAST ANNUALLY? [EXAMPLES: SUBMISSION LOG; FTP LOG] AFI 35-109 para 8.4.2, 8.8.1 and 8.8.2.1

Inspection

by The National Guard Bureau on May 10, 2011

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Inspection Presentation Transcript