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“Procrastination is the thief of time”- Unknown TIME MANAGEMENT    TheMullingsGroup.com
Strategic Life Plan Overview2    © 2012 Keno R. Mullings. http://TheMullingsGroup.com
Strategic Life Plan Overview3               Gather                         Assessment   Ingredients                   Plan...
First Things First4    First create your Strategic Life Plan so    that you will know what it is you should    be doing & ...
Goals5       Your Strategic Life Plan is made up of    goals.       We spend our life accomplishing one    goal after an...
Goals should be S.M.A.R.T6        Specific        Measurable        Achievable        Realistic        Time-bound    ...
Goal Categories7    1.   Family    2.   Personal    3.   Financial    4.   Business (Career)    5.   Community    © 2012 K...
Goal Outline8    1.   Write an Overview & the due date    2.   List Objectives that the goal will accomplish    3.   List ...
Gap Analysis9    Gap Analysis - this is a list of skills &    or resources that you lack that are    necessary to complete...
Task Types10     1.   Creator – tasks that involve creativity &          focus     2.   Manager – mundane tasks (delegable...
Goal Example11     Overview: I want to lose 10 lbs. by the     end of the year     Objectives:          I want to be heal...
Goal Example Continued12     Tasks:        Consult my physician        Join the local gym/ get a trainer        Get a w...
Goal Example Continued13     Skills:        Ability to exercise        Ability to cook healthy meals     © 2012 Keno R. ...
Goal Example Continued14     Resources:        Time to go to the gym        Money to pay for the gym        Information...
Goal Example Continued15     Gap Analysis:        I don’t have time to work     Notice how a task is created to satisfy t...
Time Budget16     Just as your budget spends your money, your     calendar spends your time.     Just as unbudgeted money ...
Budget Model17     You can on only do 3 things with money     & time…     1.    Give     2.    Save     3.    Spend     © ...
Give Money18        Tithe        Offerings        Charity     © 2012 Keno R. Mullings. http://TheMullingsGroup.com
Give Time19         God         Family - quality time         Community     © 2012 Keno R. Mullings. http://TheMullings...
Give Time Examples20        Devotions alone & with the family        Cooking with the family        Eating meals with t...
Save Money21         $1000 emergency fund         3-6 months of living expenses         College         Later years (r...
Sinking Fund22     Sinking fund – money set aside for     infrequent purchases e.g. car, furniture,     electronic device,...
Save Time23        Delegate much of your Manager &         Planner tasks        Rest        Exercise     Get proper res...
Spend Money24          Household          Transportation          Personal          Education          Blow – money y...
Spend Time25          Household chores          Travel time – to and from work, school,           etc.          Persona...
Dreaming26     Dreaming - taking the time to let     your mind explore.     Keep a journal handy to document     your grea...
Balance & Priority27     Use Time Budget to achieve     balance.     Use Importance & Urgency to     gauge priority.     ©...
Balance & Priority28        High Importance & High Urgency =     Top Priority        High Importance & Low Urgency =    ...
Balance & Priority29        Low Importance & High Urgency =     Medium Priority        Low Importance & Low Urgency = Lo...
Daily Planning…30        Use one system & stick to it.        Don’t “Spend” all your time,     remember to “Give” & “Sav...
Daily Planning…31        Break tasks into 15 minute, 30     minute & 60 minute segments.        Do at least 1 of each of...
Daily Planning…32        Do no more than 4-6 “Spend”     tasks per day (including meetings).        Pick the 4-6 most im...
Daily Planning…33         Do no more than 3 Creator tasks per     day.        Use a Master Task List. Assign a type     ...
Daily Planning…34         Whenever you get a new task,     instead of doing it right away, add     it to your Master Task...
Assignments35        Write one new goal using the goal outline        Add the tasks to your personal calendar     © 2012...
Invite Us to Teach for You36     Call us at 617-299-6871 or email us at     workshops@themullingsgroup.com to have us     ...
Contact Info37        Connect:         http://www.linkedin.com/in/kmullings        Follow:          http://twitter.com/K...
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Time Management - Simple steps to a balance, prioritized, peaceful life.

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Simple steps to a balance, prioritized, peaceful life.

Call us at 617-299-6871 or email us at workshops@themullingsgroup.com to have us come teach a workshop for you.

See what else we have to offer at http://themullingsgroup.com/workshops

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Transcript of "Time Management - Simple steps to a balance, prioritized, peaceful life."

  1. 1. “Procrastination is the thief of time”- Unknown TIME MANAGEMENT TheMullingsGroup.com
  2. 2. Strategic Life Plan Overview2 © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  3. 3. Strategic Life Plan Overview3 Gather Assessment Ingredients Plan Goals Lifestyle Build Goals Changes © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  4. 4. First Things First4 First create your Strategic Life Plan so that you will know what it is you should be doing & have a set of parameters for accepting & rejecting new tasks. © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  5. 5. Goals5  Your Strategic Life Plan is made up of goals.  We spend our life accomplishing one goal after another.  A goal is a measurable objective with a deadline. © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  6. 6. Goals should be S.M.A.R.T6  Specific  Measurable  Achievable  Realistic  Time-bound © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  7. 7. Goal Categories7 1. Family 2. Personal 3. Financial 4. Business (Career) 5. Community © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  8. 8. Goal Outline8 1. Write an Overview & the due date 2. List Objectives that the goal will accomplish 3. List Tasks needed to accomplish the objectives 4. List Skills needed to complete the tasks 5. List the Resources that you need 6. Do a Gap Analysis* © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  9. 9. Gap Analysis9 Gap Analysis - this is a list of skills & or resources that you lack that are necessary to complete your tasks. © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  10. 10. Task Types10 1. Creator – tasks that involve creativity & focus 2. Manager – mundane tasks (delegable) 3. Planner – tasks that involve planning something 4. Personal – tasks you do for yourself 5. Servant – tasks you do for other people © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  11. 11. Goal Example11 Overview: I want to lose 10 lbs. by the end of the year Objectives:  I want to be healthy  To feel good about myself © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  12. 12. Goal Example Continued12 Tasks:  Consult my physician  Join the local gym/ get a trainer  Get a workout buddy to help me be consistent  Rearrange my schedule to make time to workout © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  13. 13. Goal Example Continued13 Skills:  Ability to exercise  Ability to cook healthy meals © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  14. 14. Goal Example Continued14 Resources:  Time to go to the gym  Money to pay for the gym  Information on eating right and exercising properly © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  15. 15. Goal Example Continued15 Gap Analysis:  I don’t have time to work Notice how a task is created to satisfy the Gap Analysis. Transfer the tasks to your personal calendar. © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  16. 16. Time Budget16 Just as your budget spends your money, your calendar spends your time. Just as unbudgeted money often gets squandered, so does unscheduled time. “Where did all the money go…?” “Where did all the time go…?” © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  17. 17. Budget Model17 You can on only do 3 things with money & time… 1. Give 2. Save 3. Spend © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  18. 18. Give Money18  Tithe  Offerings  Charity © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  19. 19. Give Time19  God  Family - quality time  Community © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  20. 20. Give Time Examples20  Devotions alone & with the family  Cooking with the family  Eating meals with the family  Playing games with the family  Serving in church/ community  Helping someone out © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  21. 21. Save Money21  $1000 emergency fund  3-6 months of living expenses  College  Later years (retirement)  Sinking fund* © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  22. 22. Sinking Fund22 Sinking fund – money set aside for infrequent purchases e.g. car, furniture, electronic device, etc. Stay out of debt by paying cash for your purchases. © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  23. 23. Save Time23  Delegate much of your Manager & Planner tasks  Rest  Exercise Get proper rest & exercise to prolong your life. © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  24. 24. Spend Money24  Household  Transportation  Personal  Education  Blow – money you spend on “whatever”  Debt © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  25. 25. Spend Time25  Household chores  Travel time – to and from work, school, etc.  Personal – doing things for yourself  Learning  Dreaming*  Business (Career) © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  26. 26. Dreaming26 Dreaming - taking the time to let your mind explore. Keep a journal handy to document your great ideas. © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  27. 27. Balance & Priority27 Use Time Budget to achieve balance. Use Importance & Urgency to gauge priority. © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  28. 28. Balance & Priority28  High Importance & High Urgency = Top Priority  High Importance & Low Urgency = High Priority © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  29. 29. Balance & Priority29  Low Importance & High Urgency = Medium Priority  Low Importance & Low Urgency = Low Priority © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  30. 30. Daily Planning…30  Use one system & stick to it.  Don’t “Spend” all your time, remember to “Give” & “Save” some as well. © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  31. 31. Daily Planning…31  Break tasks into 15 minute, 30 minute & 60 minute segments.  Do at least 1 of each of the “Give” & “Save” tasks daily. © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  32. 32. Daily Planning…32  Do no more than 4-6 “Spend” tasks per day (including meetings).  Pick the 4-6 most important “Spend” tasks to be done. © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  33. 33. Daily Planning…33  Do no more than 3 Creator tasks per day.  Use a Master Task List. Assign a type & duration to each task & keep tasks categorized & prioritized. © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  34. 34. Daily Planning…34  Whenever you get a new task, instead of doing it right away, add it to your Master Task List.  Learn to say “NO” – with a  © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  35. 35. Assignments35  Write one new goal using the goal outline  Add the tasks to your personal calendar © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  36. 36. Invite Us to Teach for You36 Call us at 617-299-6871 or email us at workshops@themullingsgroup.com to have us come teach a workshop for you. © 2012 Keno R. Mullings. http://TheMullingsGroup.com
  37. 37. Contact Info37  Connect: http://www.linkedin.com/in/kmullings  Follow: http://twitter.com/KenoMullings  Consult: http://TheMullingsGroup.com  Learn: http://TheMullingsUniversity.org  Discover: http://StrategicLifePlanSystem.com  Call: (617) 299-6871 © 2012 Keno R. Mullings. http://TheMullingsGroup.com
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