How to Plan on Purpose
“Procrastination is storing up sorrow for tomorrow.”
– Aeran Baskin
Outline
 First Things First
 Goals
 A Budget for Your Time
 Know When to Rest
 Know Your Environment
 Balance and Pr...
First Things First
First create your Strategic Life Plan so that you will:
 Know what it is you should be doing
 Have a ...
Goals
 Your Strategic Life Plan is made up of goals
 We spend our lives accomplishing one goal after another
 Goal: A m...
Goals should be S.M.A.R.T
 Specific
 Measurable
 Achievable
 Realistic
 Time-bound
© 2012-2015 Keno R. Mullings
Goal Categories
1. Family
2. Personal
3. Financial
4. Business (Career)
5. Community
© 2012-2015 Keno R. Mullings
Goal Outline
1. Write an Overview and the due date
2. List Objectives that the goal will accomplish
3. List Tasks needed t...
Gap Analysis
 Gap Analysis: A list of skills and/or resources that
you lack that are necessary to complete your tasks
© 2...
Task Types
1. Creator: Tasks that involve creativity and focus
2. Manager: Mundane tasks (delegable)
3. Planner: Tasks tha...
Goal Example
Overview:
I want to lose 10 lbs. by the end of the year
Objectives:
 I want to be healthy
 To feel good abo...
Goal Example Cont’d
Tasks:
 Consult my physician
 Join the local gym and get a trainer
 Get a workout buddy to help me ...
Skills:
 Ability to exercise
 Ability to cook healthy meals
© 2012-2015 Keno R. Mullings
Goal Example Cont’d
Resources:
 Time to go to the gym
 Money to pay for the gym
 Information on eating right
and exercising properly
© 2012...
Gap Analysis:
 I don’t have time to work
Notice how a task is created to satisfy the Gap Analysis
Transfer the tasks to y...
A Budget for Your Time
 Just as your budget spends your money, your
calendar spends your time.
 Just as unbudgeted money...
Budget Model
You can on only do 4 things with money and time…
1. Give
2. Save
3. Spend
4. Invest
© 2012-2015 Keno R. Mulli...
Give Money
 Tithe
 First Fruits
 Alms
 Seed
© 2012-2015 Keno R. Mullings
Give Time
 Volunteering
 Community service
 Helping someone out
© 2012-2015 Keno R. Mullings
Save Money
 $1000 emergency fund
 3-6 months of living expenses
 College
 Later years (retirement)
 Sinking fund*
© 2...
Sinking Fund
 Sinking fund: Money set aside for infrequent
purchases (i.e. car, furniture, electronic device, etc.)
Stay ...
Save Time
 Delegate much of your
Manager & Planner tasks
 Don’t procrastinate
© 2012-2015 Keno R. Mullings
Spend Money
 Household
 Transportation
 Personal
 Education
 Blow (money you spend on whatever)
 Debt
© 2012-2015 Ke...
Spend Time
 Household chores
 Travel time (to and from work, school, etc.)
© 2012-2015 Keno R. Mullings
Invest Money
 Stocks
 Bonds
 Mutual Funds
 People
 Business
© 2012-2015 Keno R. Mullings
Invest Time
 Devotions alone and with the family
 Cooking and eating meals with the family
 Developing relationships
 ...
Invest Time Cont’d
 Dreaming*
 Business (Career)
 Rest
 Exercise
© 2012-2015 Keno R. Mullings
Dreaming
 Dreaming: Taking
the time to let your
mind explore
 Keep a journal
handy to document
your great ideas
© 2012-2...
Know When to Rest
 When is your daily on time?
 When is your daily off time?
 What are the times during the day that yo...
Know Your Environment
 Environment: Place/location (e.g. home) and
context (e.g. family time)
 Certain tasks need certai...
Balance & Priority
Use Time Budget to achieve balance
Use Importance & Urgency to gauge priority
© 2012-2015 Keno R. Mulli...
High Importance & High
Urgency = Top Priority
High Importance & Low
Urgency = High Priority
© 2012-2015 Keno R. Mullings
B...
Low Importance & High
Urgency = Medium Priority
Low Importance & Low
Urgency = Low Priority
© 2012-2015 Keno R. Mullings
B...
The Planning Process
Capture tasks and goals
Organize goals and tasks
Add tasks to your calendar and do them
Track goal pr...
Capture
Use software or pen and paper to write
down new tasks or goals as they come
up – don’t get distracted.
© 2012-2015...
Organize
Periodically flesh out new goals (using
the goals outline) and prune current
ones.
© 2012-2015 Keno R. Mullings. ...
Add
Weekly: based on your goals and what
didn’t get done last week, determine what
needs to be done this week.
© 2012-2015...
Add
Daily: what’s the most important things
that should be done today? Make a list
and add it to your calendar
© 2012-2015...
Track
Have fun a check off tasks as you get
them done or add notes to help get them
done later.
© 2012-2015 Keno R. Mullin...
Daily Planning Tips
Use one system and stick to it
© 2012-2015 Keno R. Mullings
Don’t Spend all your time, remember
to Giv...
 Do at least 1 of each
of the Give, Save and
Invest tasks daily
 Do no more than 4-6
Spend tasks per day
(including meet...
Break tasks into 15 minute, 30 minute,
and 60 minute segments
© 2012-2015 Keno R. Mullings
Daily Planning Tips
 Map out your locations for the day
 Determine the contexts of those locations in order
to understand what environments ...
 Whenever you get a new task, instead of doing it
right away, use the COAT method
Learn to say “NO” with a 
© 2012-2015 ...
Assignments
 Write one new goal
 Plan your week
 Plan your day
© 2012-2015 Keno R. Mullings
More Info
© 2012-2015 Keno R. Mullings
Connect http://www.linkedin.com/in/kmullings
Follow http://twitter.com/KenoMullings...
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How to Plan on Purpose - Simple steps to a balance, prioritized, peaceful life.

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Simple steps to a balance, prioritized, peaceful life.

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How to Plan on Purpose - Simple steps to a balance, prioritized, peaceful life.

  1. 1. How to Plan on Purpose “Procrastination is storing up sorrow for tomorrow.” – Aeran Baskin
  2. 2. Outline  First Things First  Goals  A Budget for Your Time  Know When to Rest  Know Your Environment  Balance and Priority  The Planning Process  Daily Planning Tips © 2012-2015 Keno R. Mullings. 2
  3. 3. First Things First First create your Strategic Life Plan so that you will:  Know what it is you should be doing  Have a set of parameters for accepting and rejecting new tasks © 2012-2015 Keno R. Mullings
  4. 4. Goals  Your Strategic Life Plan is made up of goals  We spend our lives accomplishing one goal after another  Goal: A measurable objective with a deadline © 2012-2015 Keno R. Mullings
  5. 5. Goals should be S.M.A.R.T  Specific  Measurable  Achievable  Realistic  Time-bound © 2012-2015 Keno R. Mullings
  6. 6. Goal Categories 1. Family 2. Personal 3. Financial 4. Business (Career) 5. Community © 2012-2015 Keno R. Mullings
  7. 7. Goal Outline 1. Write an Overview and the due date 2. List Objectives that the goal will accomplish 3. List Tasks needed to accomplish the objectives 4. List Skills needed to complete the tasks 5. List the Resources that you need 6. Do a Gap Analysis* © 2012-2015 Keno R. Mullings
  8. 8. Gap Analysis  Gap Analysis: A list of skills and/or resources that you lack that are necessary to complete your tasks © 2012-2015 Keno R. Mullings
  9. 9. Task Types 1. Creator: Tasks that involve creativity and focus 2. Manager: Mundane tasks (delegable) 3. Planner: Tasks that involve planning something 4. Personal: Tasks you do for yourself 5. Servant: Tasks you do for other people © 2012-2015 Keno R. Mullings
  10. 10. Goal Example Overview: I want to lose 10 lbs. by the end of the year Objectives:  I want to be healthy  To feel good about myself © 2012-2015 Keno R. Mullings
  11. 11. Goal Example Cont’d Tasks:  Consult my physician  Join the local gym and get a trainer  Get a workout buddy to help me be consistent  Rearrange my schedule to make time to workout © 2012-2015 Keno R. Mullings
  12. 12. Skills:  Ability to exercise  Ability to cook healthy meals © 2012-2015 Keno R. Mullings Goal Example Cont’d
  13. 13. Resources:  Time to go to the gym  Money to pay for the gym  Information on eating right and exercising properly © 2012-2015 Keno R. Mullings Goal Example Cont’d
  14. 14. Gap Analysis:  I don’t have time to work Notice how a task is created to satisfy the Gap Analysis Transfer the tasks to your personal calendar © 2012-2015 Keno R. Mullings Goal Example Cont’d
  15. 15. A Budget for Your Time  Just as your budget spends your money, your calendar spends your time.  Just as unbudgeted money often gets squandered, so does unscheduled time. “Where did all the money go…?” “Where did all the time go…?” © 2012-2015 Keno R. Mullings
  16. 16. Budget Model You can on only do 4 things with money and time… 1. Give 2. Save 3. Spend 4. Invest © 2012-2015 Keno R. Mullings
  17. 17. Give Money  Tithe  First Fruits  Alms  Seed © 2012-2015 Keno R. Mullings
  18. 18. Give Time  Volunteering  Community service  Helping someone out © 2012-2015 Keno R. Mullings
  19. 19. Save Money  $1000 emergency fund  3-6 months of living expenses  College  Later years (retirement)  Sinking fund* © 2012-2015 Keno R. Mullings
  20. 20. Sinking Fund  Sinking fund: Money set aside for infrequent purchases (i.e. car, furniture, electronic device, etc.) Stay out of debt by paying cash for your purchases © 2012-2015 Keno R. Mullings
  21. 21. Save Time  Delegate much of your Manager & Planner tasks  Don’t procrastinate © 2012-2015 Keno R. Mullings
  22. 22. Spend Money  Household  Transportation  Personal  Education  Blow (money you spend on whatever)  Debt © 2012-2015 Keno R. Mullings
  23. 23. Spend Time  Household chores  Travel time (to and from work, school, etc.) © 2012-2015 Keno R. Mullings
  24. 24. Invest Money  Stocks  Bonds  Mutual Funds  People  Business © 2012-2015 Keno R. Mullings
  25. 25. Invest Time  Devotions alone and with the family  Cooking and eating meals with the family  Developing relationships  Raising your children  Working out  Learning © 2012-2015 Keno R. Mullings
  26. 26. Invest Time Cont’d  Dreaming*  Business (Career)  Rest  Exercise © 2012-2015 Keno R. Mullings
  27. 27. Dreaming  Dreaming: Taking the time to let your mind explore  Keep a journal handy to document your great ideas © 2012-2015 Keno R. Mullings
  28. 28. Know When to Rest  When is your daily on time?  When is your daily off time?  What are the times during the day that you can take a quick rest? © 2012-2015 Keno R. Mullings
  29. 29. Know Your Environment  Environment: Place/location (e.g. home) and context (e.g. family time)  Certain tasks need certain environments  Know when your environment changes © 2012-2015 Keno R. Mullings
  30. 30. Balance & Priority Use Time Budget to achieve balance Use Importance & Urgency to gauge priority © 2012-2015 Keno R. Mullings
  31. 31. High Importance & High Urgency = Top Priority High Importance & Low Urgency = High Priority © 2012-2015 Keno R. Mullings Balance & Priority
  32. 32. Low Importance & High Urgency = Medium Priority Low Importance & Low Urgency = Low Priority © 2012-2015 Keno R. Mullings Balance & Priority
  33. 33. The Planning Process Capture tasks and goals Organize goals and tasks Add tasks to your calendar and do them Track goal progress © 2012-2015 Keno R. Mullings
  34. 34. Capture Use software or pen and paper to write down new tasks or goals as they come up – don’t get distracted. © 2012-2015 Keno R. Mullings. 34
  35. 35. Organize Periodically flesh out new goals (using the goals outline) and prune current ones. © 2012-2015 Keno R. Mullings. 35
  36. 36. Add Weekly: based on your goals and what didn’t get done last week, determine what needs to be done this week. © 2012-2015 Keno R. Mullings. 36
  37. 37. Add Daily: what’s the most important things that should be done today? Make a list and add it to your calendar © 2012-2015 Keno R. Mullings. 37
  38. 38. Track Have fun a check off tasks as you get them done or add notes to help get them done later. © 2012-2015 Keno R. Mullings. 38
  39. 39. Daily Planning Tips Use one system and stick to it © 2012-2015 Keno R. Mullings Don’t Spend all your time, remember to Give, Save and Invest some as well.
  40. 40.  Do at least 1 of each of the Give, Save and Invest tasks daily  Do no more than 4-6 Spend tasks per day (including meetings)  Do no more than 3 Creator tasks per day © 2012-2015 Keno R. Mullings Daily Planning Tips
  41. 41. Break tasks into 15 minute, 30 minute, and 60 minute segments © 2012-2015 Keno R. Mullings Daily Planning Tips
  42. 42.  Map out your locations for the day  Determine the contexts of those locations in order to understand what environments you will be in  Add your tasks accordingly © 2012-2015 Keno R. Mullings Daily Planning Tips
  43. 43.  Whenever you get a new task, instead of doing it right away, use the COAT method Learn to say “NO” with a  © 2012-2015 Keno R. Mullings Daily Planning Tips
  44. 44. Assignments  Write one new goal  Plan your week  Plan your day © 2012-2015 Keno R. Mullings
  45. 45. More Info © 2012-2015 Keno R. Mullings Connect http://www.linkedin.com/in/kmullings Follow http://twitter.com/KenoMullings Consult http://TheMullingsGroup.com Learn http://BootstrapBootcamp.com Call (617) 299-6871

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