CBI Northern Ireland - Public procurement conference - Roy Bell

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Roy Bell, divisional director, Central Procurement Directorate, presentation - development of eCommerce Systems, at the CBI Northern Ireland public procurement conference, 05 March 2009.

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CBI Northern Ireland - Public procurement conference - Roy Bell

  1. 1. Presentation to CBI Conference Development of eCommerce Systems Roy Bell Divisional Director Central Procurement Directorate
  2. 2. <ul><li>Presentation Overview </li></ul><ul><li>Brief History of eCommerce in the NICS </li></ul><ul><li>Change drivers (Suppliers/Buyers/Policy) </li></ul><ul><li>Overview of e-Sourcing NI </li></ul><ul><li>Overview of AccountNI </li></ul><ul><li>Future development </li></ul>
  3. 3. <ul><li>Brief History eCommerce systems in the NICS </li></ul><ul><li>From mid- 90s </li></ul><ul><li>e-Tendering – ProCon </li></ul><ul><li>e-Catalogues – EROS </li></ul><ul><li>From early 2000s </li></ul><ul><li>AccountNI (06) </li></ul><ul><li>eSourcingNI (08) </li></ul>
  4. 4. <ul><li>One stop shop </li></ul><ul><li>Trade on-line 24/7 </li></ul><ul><li>Provide company details once only </li></ul><ul><li>Upload/download documents until complete </li></ul><ul><li>Ensure security access </li></ul><ul><li>Tender opportunities as open & transparent as possible </li></ul><ul><li>Minimise cost/time bidding </li></ul>Change Drivers - Local Suppliers
  5. 5. Change Drivers - Local Buyers <ul><li>Robust & secure tool to manage whole contract life cycle </li></ul><ul><li>Open, transparent & auditable process </li></ul><ul><li>Reduce time & cost of tendering process </li></ul><ul><li>Increase opportunities to SMEs/SEEs </li></ul><ul><li>Innovative approaches to low value requirement </li></ul><ul><li>Reduce cost of advertising </li></ul><ul><li>Simplify & speed up tender evaluations </li></ul><ul><li>Standardise processes & procedures across the whole of Central Government </li></ul><ul><li>Increase opportunities for collaborative contracts </li></ul>
  6. 6. Change Drivers - Policy <ul><li>2002 - Review of Public Procurement </li></ul><ul><li>“… important that SME’s get full support and are willing to bid for future contracts” </li></ul><ul><li>2004/5 – Roll out 100% Broadband </li></ul><ul><li>2008 - Glover Report </li></ul><ul><li>2012 – UK Digital Platform </li></ul>
  7. 7. <ul><li>Web – based portal that provides both local suppliers and buyers with a common sourcing tool to manage all parts of central government procurement process from the inception to the completion of a public contract </li></ul>e-Sourcing NI – What is it?
  8. 8. Selection of BravoSolution Customers
  9. 9. <ul><li>Supplier Registration </li></ul><ul><li>e-Tendering </li></ul><ul><li>e-Evaluation </li></ul><ul><li>e-Vendor Management </li></ul>e-Sourcing NI – Key components
  10. 10. e-Sourcing Process Map
  11. 11. e-Sourcing Process Map Supply Side
  12. 12. e-Sourcing Process Map Buy Side
  13. 13. eSourcingNI – Supplier/Vendor Registration <ul><li>Free secure on-line registration </li></ul><ul><li>Suppliers responsible for maintenance and updating </li></ul><ul><li>Pre-qualification data held within the registration </li></ul><ul><li>Provides data on local market capacity/capabilities </li></ul><ul><li>Provides accurate management information </li></ul><ul><li>Can be used for low value quotations </li></ul><ul><li>All suppliers should register and ensure information is kept up to date </li></ul>
  14. 14. eSourcingNI – eTender <ul><li>From inception to contract award </li></ul><ul><li>Projects advertised on-line </li></ul><ul><li>Documents can be down & up loaded 24/7 </li></ul><ul><li>Phone help line during normal working hours </li></ul><ul><li>Secure and auditable link for buyer clarifications </li></ul><ul><li>Detailed tracking all pre-contract activities </li></ul>
  15. 15. eSourcingNI – eContract Management <ul><li>From contract award to conclusion </li></ul><ul><li>Full audit and tracking </li></ul><ul><li>Suppliers performance management </li></ul><ul><li>Contract variations/change controls </li></ul><ul><li>Check point meetings </li></ul><ul><li>Contract terminations/exit arrangements </li></ul><ul><li>Post contract reviews </li></ul>
  16. 16. eSourcingNI – eCollaboration <ul><li>Public Procurement Policy </li></ul><ul><li>Develop when & where appropriate collaborative arrangements across all NI -CoPEs </li></ul><ul><li>eSourcingNI </li></ul><ul><li>Standardise procedures & process </li></ul><ul><li>Identify natural areas for lead/Catagory buyers </li></ul><ul><li>Co-ordination on future collaboration </li></ul><ul><li>Promote benchmarking & sharing best practice </li></ul><ul><li>Up to date data on local supply base </li></ul>
  17. 17. <ul><li>459 - Competitions initiated </li></ul><ul><li>3790 - Suppliers registered </li></ul><ul><li>9442 - ITTs downloaded/issued </li></ul><ul><li>1752 - Responses </li></ul><ul><li>>100 - calls per month to helpdesk </li></ul><ul><li>Call tracking capability </li></ul>eSourcingNI – Stats to 31/1/2009
  18. 18. Development of eCommerce <ul><li>AccountNI – What is it? </li></ul><ul><li>Common accounting system for NICS </li></ul><ul><li>Rolled out across the NICS </li></ul><ul><li>Integrated Procurement to Pay (P2P) </li></ul><ul><li>Contracted supplies held on catalogues </li></ul><ul><li>Electronic interfacing between AccountNI – e-SourcingNI </li></ul>
  19. 19. <ul><li>eSourcing roll-out across all CoPEs (early 2010) </li></ul><ul><li>Development of e-Contract Management tools </li></ul><ul><li>Updating of supplier registration; supplier coding </li></ul><ul><li>Innovative solutions to low value procurement </li></ul><ul><li>Address local SMEs/SEEs </li></ul><ul><li>Providing links to other nonNI eSourcing hubs </li></ul>Future Development
  20. 20. Any Questions ?

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