Presentation to CBI Conference Development of eCommerce Systems Roy Bell Divisional Director Central Procurement Directorate

Presentation Overview Brief History of eCommerce in the NICS Change drivers (Suppliers/Buyers/Policy) Overview of e-Sourcing NI Overview of AccountNI Future development

Presentation Overview

Brief History of eCommerce in the NICS

Change drivers (Suppliers/Buyers/Policy)

Overview of e-Sourcing NI

Overview of AccountNI

Future development

Brief History eCommerce systems in the NICS From mid- 90s e-Tendering – ProCon e-Catalogues – EROS From early 2000s AccountNI (06) eSourcingNI (08)

Brief History eCommerce systems in the NICS

From mid- 90s

e-Tendering – ProCon

e-Catalogues – EROS

From early 2000s

AccountNI (06)

eSourcingNI (08)

One stop shop Trade on-line 24/7 Provide company details once only Upload/download documents until complete Ensure security access Tender opportunities as open & transparent as possible Minimise cost/time bidding Change Drivers - Local Suppliers

One stop shop

Trade on-line 24/7

Provide company details once only

Upload/download documents until complete

Ensure security access

Tender opportunities as open & transparent as possible

Minimise cost/time bidding

Change Drivers - Local Buyers Robust & secure tool to manage whole contract life cycle Open, transparent & auditable process Reduce time & cost of tendering process Increase opportunities to SMEs/SEEs Innovative approaches to low value requirement Reduce cost of advertising Simplify & speed up tender evaluations Standardise processes & procedures across the whole of Central Government Increase opportunities for collaborative contracts

Robust & secure tool to manage whole contract life cycle

Open, transparent & auditable process

Reduce time & cost of tendering process

Increase opportunities to SMEs/SEEs

Innovative approaches to low value requirement

Reduce cost of advertising

Simplify & speed up tender evaluations

Standardise processes & procedures across the whole of Central Government

Increase opportunities for collaborative contracts

Change Drivers - Policy 2002 - Review of Public Procurement “… important that SME’s get full support and are willing to bid for future contracts” 2004/5 – Roll out 100% Broadband 2008 - Glover Report 2012 – UK Digital Platform

2002 - Review of Public Procurement

“… important that SME’s get full support and are willing to bid for future contracts”

2004/5 – Roll out 100% Broadband

2008 - Glover Report

2012 – UK Digital Platform

Web – based portal that provides both local suppliers and buyers with a common sourcing tool to manage all parts of central government procurement process from the inception to the completion of a public contract e-Sourcing NI – What is it?

Web – based portal that provides both local suppliers and buyers with a common sourcing tool to manage all parts of central government procurement process from the inception to the completion of a public contract

Selection of BravoSolution Customers

Supplier Registration e-Tendering e-Evaluation e-Vendor Management e-Sourcing NI – Key components

Supplier Registration

e-Tendering

e-Evaluation

e-Vendor Management

e-Sourcing Process Map

e-Sourcing Process Map Supply Side

e-Sourcing Process Map Buy Side

eSourcingNI – Supplier/Vendor Registration Free secure on-line registration Suppliers responsible for maintenance and updating Pre-qualification data held within the registration Provides data on local market capacity/capabilities Provides accurate management information Can be used for low value quotations All suppliers should register and ensure information is kept up to date

Free secure on-line registration

Suppliers responsible for maintenance and updating

Pre-qualification data held within the registration

Provides data on local market capacity/capabilities

Provides accurate management information

Can be used for low value quotations

All suppliers should register and ensure information is kept up to date

eSourcingNI – eTender From inception to contract award Projects advertised on-line Documents can be down & up loaded 24/7 Phone help line during normal working hours Secure and auditable link for buyer clarifications Detailed tracking all pre-contract activities

From inception to contract award

Projects advertised on-line

Documents can be down & up loaded 24/7

Phone help line during normal working hours

Secure and auditable link for buyer clarifications

Detailed tracking all pre-contract activities

eSourcingNI – eContract Management From contract award to conclusion Full audit and tracking Suppliers performance management Contract variations/change controls Check point meetings Contract terminations/exit arrangements Post contract reviews

From contract award to conclusion

Full audit and tracking

Suppliers performance management

Contract variations/change controls

Check point meetings

Contract terminations/exit arrangements

Post contract reviews

eSourcingNI – eCollaboration Public Procurement Policy Develop when & where appropriate collaborative arrangements across all NI -CoPEs eSourcingNI Standardise procedures & process Identify natural areas for lead/Catagory buyers Co-ordination on future collaboration Promote benchmarking & sharing best practice Up to date data on local supply base

Public Procurement Policy

Develop when & where appropriate collaborative arrangements across all NI -CoPEs

eSourcingNI

Standardise procedures & process

Identify natural areas for lead/Catagory buyers

Co-ordination on future collaboration

Promote benchmarking & sharing best practice

Up to date data on local supply base

459 - Competitions initiated 3790 - Suppliers registered 9442 - ITTs downloaded/issued 1752 - Responses >100 - calls per month to helpdesk Call tracking capability eSourcingNI – Stats to 31/1/2009

459 - Competitions initiated

3790 - Suppliers registered

9442 - ITTs downloaded/issued

1752 - Responses

>100 - calls per month to helpdesk

Call tracking capability

Development of eCommerce AccountNI – What is it? Common accounting system for NICS Rolled out across the NICS Integrated Procurement to Pay (P2P) Contracted supplies held on catalogues Electronic interfacing between AccountNI – e-SourcingNI

AccountNI – What is it?

Common accounting system for NICS

Rolled out across the NICS

Integrated Procurement to Pay (P2P)

Contracted supplies held on catalogues

Electronic interfacing between AccountNI – e-SourcingNI

eSourcing roll-out across all CoPEs (early 2010) Development of e-Contract Management tools Updating of supplier registration; supplier coding Innovative solutions to low value procurement Address local SMEs/SEEs Providing links to other nonNI eSourcing hubs Future Development

eSourcing roll-out across all CoPEs (early 2010)

Development of e-Contract Management tools

Updating of supplier registration; supplier coding

Innovative solutions to low value procurement

Address local SMEs/SEEs

Providing links to other nonNI eSourcing hubs

Any Questions ?