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Lewisham Local Assemblies Chair Module 1 1 1
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Lewisham Local Assemblies Chair Module 1 1 1

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  • 1. Lewisham Local Assemblies Chair training and support Module One
  • 2. Agenda
    • 6.30pm    Welcome and objectives    
    • 6.45pm    Information on assemblies
    • 7.00pm    Wiki collaborative space  
    • 7.20pm    Clarify the role of the chair
    • 7.40pm    Exercise identifying personal styles
    • 8.00pm    Chairing with confidence  
    • 8.20pm    Dealing with conflict  
    • 8.50pm    Practical techniques to deal with conflict
    • 9.10pm    Action planning
    • 9.20pm    Summary and conclusion
  • 3. Elements of the Assembly Support Package
    • Role of the Assembly Chair May
    • Equalities June/July
    • Community Cohesion Sept/Oct
    • Innovative engagement Nov/Dec
  • 4. Assemblies – the context
    • Lewisham changing how it involves citizens in decision making
    • Assemblies emerged from Mayor’s Empowering Communities and Neighbourhoods Commission
    • Assemblies replace area forums
  • 5. Purpose
    • Universal Lewisham approach
    • Building on existing structures
    • Encourage active citizenship, articulation of local issues, and improved service delivery and accountability
    • Strong focal point for engaging with Council
  • 6. Contributes to the Lewisham Way
    • Customer Focus
    • Improving Performance
    • One Council
  • 7. Programme part of skills role map
    • Delivering
    • Regulating and monitoring
    • Managing self
    • Managing performance
    • Political understanding
    • Connecting
    • Communication skills
    • Community leadership
    • Partnership working
    • Influence
    • Excellence in leadership
    • Creating
    • Scrutiny and challenge
    • Providing vision
  • 8. Depth Interview feedback
    • Views on Assemblies
    • Views on Chairing
    • Views on Conflict Resolution
  • 9. Views on Assemblies
    • Will bring groups together
    • Involve new people
    • Much better than the old forums
    • Need to deliver to keep momentum
    • Communicate via, websites, lewisham life, street letters, local newspapers
    • Issues will be parking, speeding, planning, crime.
  • 10. Views on Chairing
    • Assemblies will be manageable
    • Planning will be important
    • A disciplined approach
    • Facilitation skills will be needed due to size
    • A mixture of fairness, authority, calmness and ability to listen required
  • 11. Views on Conflict
    • Most of you thought there would be little or average conflict
    • Best to isolate conflict and deal with at a later stage
    • Be well prepared
    • Ensure people have the correct level of expectation
    • Be positive and inclusive .
  • 12. Assembly structure – four elements
    • Lead structure
    • Coordinating Group
    • Meetings
    • Charter
  • 13. 1 Lead Structure
    • Assemblies led by councillors
    • Supported by six coordinators day to day organisation
    • Co-ordinators report to Local Assemblies Programme Manager.
  • 14. 2 Co-ordinating Group
    • Helps plan and structure meetings
    • Should include one councillor, one resident, and one representative from the third sector
    • Not an executive function but facilitating and co-ordinating one
  • 15. 3 Meetings
    • Open to anyone living or working in ward
    • Establish agreed local priorities description
    • Develop proposals in response to priorities
    • Determine use of locality fund (£10k)
    • Additionally develop proposals for funding from Council or other bodies
  • 16. First Meeting
    • Agreed and common format
    • 7.30-7.35 Welcome, introduction & format for evening (Chair)
    • 7.35-7.40 Assemblies a new way of working (Local Assemblies Programme Manager, Paul Jackson, Assembly Coordinator
    • 7.40-8.40 Workshop ( Micah Gold )
    • 8.40-9.00 Break
    • 9.00-9.20 Feedback from tables (Micah Gold) & Next steps (Chair)
    • 9.20-9.30 Interim Coordinating Group & Closing address (Chair)
  • 17. Workshops at first meeting
    • What’s it like living, working and playing in (your Ward)?
    • How can we make things better?
    • Who can make this happen?
  • 18. 4 Assembly Charter
    • Voluntary agreement between assemblies and Council
    • Place to record priorities and actions
    • Reminder of expected standards
    • Assemblies to adopt as a starting point
    • Charter can be adapted to include proposals identified by assembly
  • 19. Implementation
    • Overview of Implementation
    • Ongoing work programme
    • Influencing decision making in the longer term
  • 20. 1 Overview of Implementation
    • Local priorities fed into Council’s business planning and budget setting
    • Initial priorities to focus on local issues
    • Top five priorities by the end of the second meeting
    • Identify response to each issue
    • Responses detail focus of each Assembly and structure for work programme
  • 21. 2 Ongoing Work Programme
    • Develop and support locally-based proposals that can deliver positive outcomes
    • Each assembly able to adapt their Charter to reflect agreements with Council and other bodies
  • 22. 3 Influencing decision-making in the longer term
    • Informal mechanisms such as liaising with council officers
    • Formal ones such as putting forward evidence to Council committees
    • Able to put items on the Council agenda
  • 23. Timetable
    • Assemblies been rolling out since Jan ’08
    • Sydenham, Grove Park and Whitefoot
    • Every Assembly will have met at least once by the end of July
  • 24. Timetable Time Frame Meeting Meeting to cover March – July 08 1
    • First round Assembly meetings
    • Assemblies begin to explore, likes, dislikes and possible solutions for their area
    • Identify any quick wins for their area
    • Identify coordination group
    • Introduction to Locality Fund for 2008/09
    • Consultation activity to inform prioritisation
    Sep – Dec 08 2
    • Round 2 Assembly meetings
    • Identify priorities for the ward
    • Start to develop actions around these
    • Agree basis for ongoing work programme/timing + approach to future meetings
    • Begin charter development
  • 25. Wiki collaborative space
    • Demonstration
    • Q &A
    • Discussion of possible application and use
  • 26. Role of chair at first meeting
    • Lead first meeting with professional facilitator
    • Achieve election of interim co-ordinating group
    • Agree next steps
  • 27. Identifying personal styles
    • Feedback from questionnaire
  • 28. Chairing with confidence
    • Share experience – worst and best chaired meetings
    • Feedback from Assemblies that have taken place
    • Identification of specific chairing issues relating to on-going chairing of assemblies
  • 29. Dealing with conflict  
    • Share experience
    • Anticipate pressure points:
        • Newness – lack of shared objectives
        • Scepticism about process
        • Tensions within community
        • Individual agendas
        • Lack of confidence
  • 30. Guiding principles
    • Preserve dignity and respect
    • Listen with empathy – be fully present
    • Find common ground without forcing change
    • Honour diversity, including your own perspective
  • 31. Four Phase Process
    • Anticipate Disagreement
    • Plan an appropriate strategy
    • Prepare to set your strategy in motion
    • Take action monitoring the results
  • 32. Action planning
    • Identify three things you would like support and training on to assist in role as Chair
    • Identify SMART approach to these things