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FIX YOUR EMAILHow To Get Back Your Life In A World Full Of Communication
Which one is the most dangerous
WEAPON OF MASS DESTRUCTION?       Which one is the most dangerous
Written Communication
EMAIL INFERNO    72%               112 emails             1606 hours                      Average number Email is a daily ...
HOW CAN YOU SURVIVE THIS HELL?   “Before you get good, you have to stop sucking” - Merlin Mann
5 THINGS TO DO                     • Don’t   answer to every single email                     • Use   auto-respondersDo It...
THE MOST IMPORTANT RULE (To Get The Best Out Of Your New Email Experience)
Two-minute Rule
EMBRACE THE TWO-MINUTE RULE “If you determine an action can be done in two minutes, you   actually should do it right then...
LEARN THE INBOX ZERO TECHNIQUE                    •   Delete it                    •   Archive it Process To Zero:   •   D...
PRACTICE: THE EMAIL GAME
You’re Half Way There.
You’re Half Way There.        Now...
CHANGE HOW YOU WRITE EMAILS         You’re Half Way There.                 Now...
If You Know How To Write Emails
YOU COMMUNICATE EFFECTIVELY       If You Know How To Write Emails
HOW TO WRITE THE BEST EMAILYour Next Email:
HOW TO WRITE THE BEST EMAIL                   •   Single-focusedYour Next Email:
HOW TO WRITE THE BEST EMAIL                   •   Single-focused                   •   Compelling Subject LineYour Next Em...
HOW TO WRITE THE BEST EMAIL                   •   Single-focused                   •   Compelling Subject LineYour Next Em...
HOW TO WRITE THE BEST EMAIL                   •   Single-focused                   •   Compelling Subject LineYour Next Em...
HOW TO WRITE THE BEST EMAIL                   •   Single-focused                   •   Compelling Subject LineYour Next Em...
PRACTICE: SHORTMAIL
EMAIL NETIQUETTE  (Make Inbox A Better Place)
USE INLINE COMMENTS
Unless You Want People To
GET PUZZLING MESSAGES Unless You Want People To
DELETE PREVIOUS INFORMATION
Unless You Want People To
GET ANGRY AT YOUUnless You Want People To
Email Is An Imperfect Way To Communicate
EMAIL IS NOT ALWAYS THE BEST     Email Is An Imperfect Way To Communicate
Would You Like To Know Which One Is
THE BEST COMMUNICATION TOOL?      Would You Like To Know Which One Is
One-To-One Communication
GET CONVERSATION OUT OF INBOX                      •   Fewer Misunderstandings                      •   More Work DoneYour...
...but there’s still one benefit missing
YOU WON’T RECEIVE ANY OF THESE        ...but there’s still one benefit missing
REMEMBER
WORDS NEED TO BE USEFUL           “Thats all we have, finally, the words, and they had better be the right ones” - Raymond ...
THANK YOU!                    This Presentation Has Been Created                              by Matteo Duò,              ...
Fix Your Email
Fix Your Email
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Fix Your Email

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Get better with email management by following these tips and learn how to effectively write email messages to your contacts, customers and co-workers.
Fix your email. Now.

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Transcript of "Fix Your Email"

  1. 1. FIX YOUR EMAILHow To Get Back Your Life In A World Full Of Communication
  2. 2. Which one is the most dangerous
  3. 3. WEAPON OF MASS DESTRUCTION? Which one is the most dangerous
  4. 4. Written Communication
  5. 5. EMAIL INFERNO 72% 112 emails 1606 hours Average number Email is a daily Hours spent in a of received + sent activity year dealing with emails for a corporatefor 7/10 people emails employee
  6. 6. HOW CAN YOU SURVIVE THIS HELL? “Before you get good, you have to stop sucking” - Merlin Mann
  7. 7. 5 THINGS TO DO • Don’t answer to every single email • Use auto-respondersDo It Immediately: • Turn Off Notifications • Check Emails At Fixed Times • Clean Up Your Inbox
  8. 8. THE MOST IMPORTANT RULE (To Get The Best Out Of Your New Email Experience)
  9. 9. Two-minute Rule
  10. 10. EMBRACE THE TWO-MINUTE RULE “If you determine an action can be done in two minutes, you actually should do it right then because it’ll take longer toorganize it and review it than it would be to actually finish it the first time you notice it.”- David Allen
  11. 11. LEARN THE INBOX ZERO TECHNIQUE • Delete it • Archive it Process To Zero: • Defer it for later response • Generate an action from it • Respond to it immediately
  12. 12. PRACTICE: THE EMAIL GAME
  13. 13. You’re Half Way There.
  14. 14. You’re Half Way There. Now...
  15. 15. CHANGE HOW YOU WRITE EMAILS You’re Half Way There. Now...
  16. 16. If You Know How To Write Emails
  17. 17. YOU COMMUNICATE EFFECTIVELY If You Know How To Write Emails
  18. 18. HOW TO WRITE THE BEST EMAILYour Next Email:
  19. 19. HOW TO WRITE THE BEST EMAIL • Single-focusedYour Next Email:
  20. 20. HOW TO WRITE THE BEST EMAIL • Single-focused • Compelling Subject LineYour Next Email:
  21. 21. HOW TO WRITE THE BEST EMAIL • Single-focused • Compelling Subject LineYour Next Email: • Quickly Get To The Point
  22. 22. HOW TO WRITE THE BEST EMAIL • Single-focused • Compelling Subject LineYour Next Email: • Quickly Get To The Point • Structure
  23. 23. HOW TO WRITE THE BEST EMAIL • Single-focused • Compelling Subject LineYour Next Email: • Quickly Get To The Point • Structure • Always Give a Context
  24. 24. PRACTICE: SHORTMAIL
  25. 25. EMAIL NETIQUETTE (Make Inbox A Better Place)
  26. 26. USE INLINE COMMENTS
  27. 27. Unless You Want People To
  28. 28. GET PUZZLING MESSAGES Unless You Want People To
  29. 29. DELETE PREVIOUS INFORMATION
  30. 30. Unless You Want People To
  31. 31. GET ANGRY AT YOUUnless You Want People To
  32. 32. Email Is An Imperfect Way To Communicate
  33. 33. EMAIL IS NOT ALWAYS THE BEST Email Is An Imperfect Way To Communicate
  34. 34. Would You Like To Know Which One Is
  35. 35. THE BEST COMMUNICATION TOOL? Would You Like To Know Which One Is
  36. 36. One-To-One Communication
  37. 37. GET CONVERSATION OUT OF INBOX • Fewer Misunderstandings • More Work DoneYour Top 5 Benefits: • Less Time In Your Inbox • More “Strength” When Selling • Real Time Feedbacks/Answers
  38. 38. ...but there’s still one benefit missing
  39. 39. YOU WON’T RECEIVE ANY OF THESE ...but there’s still one benefit missing
  40. 40. REMEMBER
  41. 41. WORDS NEED TO BE USEFUL “Thats all we have, finally, the words, and they had better be the right ones” - Raymond Carver
  42. 42. THANK YOU! This Presentation Has Been Created by Matteo Duò, Digital Communication Specialist & WriterBuy It Now: Ebook €5.99 Contact Me: matteoduo.com matteo@matteoduo.com Paper Edition €7.92 Tw: @the_dandy
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