Focusing on SIS Frameworks:
A Migration from Snapshot Integration Tools
Terry Patterson
LMS Application Administrator
Univ...
ABOUT TERRY
Terry Patterson
LMS Application Administrator
University of Missouri - Columbia
pattersontl@missouri.edu
I hav...
ABOUT JEREMY
Jeremy Wiebold
SIS Computer Programmer / Analyst
University of Missouri - Columbia
wieboldj@missouri.edu
I ha...
ABOUT THE UNIVERSITY
OF MISSOURI
Facts About Our Blackboard Instance
§  1 Load Balancer and 6 App Servers
§  35,356 - Ac...
ABOUT THE UNIVERSITY
OF MISSOURI
Facts About Our Enrollments
Total Student Enrollments - 32,563
Students Enrolled in Bb Co...
THINGS I CAN TAKE BACK
TO MY INSTITUTION...
An understanding and comparison of
the Snapshot and SIS Framework
processes wi...
OUR CHALLENGE
Sync users information between our SIS and
Blackboard systems
Develop a process which creates courses that:
...
STARTING POINT
Users creation was based on quasi-snapshot
implementation but lacked update
functionality
Enrollments also ...
OUR PLAN
A 3 step process...
Step 1 - User creation
Step 2 - Course creation
Step 3 - Enrollment creation
and management
OUR INITIAL DECISIONS
- Use flat files
- Already being created
- Simplest form of automation
- Most comfortable for suppor...
STEP ONE...
USER CREATION
Give users ability to change first
name in Blackboard Learn
Clean up current Blackboard
username...
STEP ONE...
USER CREATION
Snapshot
SIS Framework
STEP ONE...
USER CREATION
STEP ONE...
USER CREATION
STEP ONE...
USER CREATION CHALLENGES
Email Addresses needed to be
updated
Develop a way to tell the
difference between loc...
STEP TWO...
COURSE CREATION
Only create requested courses for
instructors
Address course merging and
cross listing
Create ...
STEP TWO...
COURSE CREATION
STEP TWO...
COURSE CREATION
STEP TWO...
COURSE CREATION
STEP TWO...
COURSE CREATION
SIS Database
Blackboard Crosswalk Table
STEP TWO...
COURSE CREATION
Snapshot
SIS Framework
STEP TWO...
COURSE CREATION
Use of Terms automatically assigns
courses the proper term. Users can
enable the Group By Term...
STEP TWO...
COURSE CREATION CHALLENGES
Make sure SIS data was correct
and up to date.
Work with staff in the culture
chang...
STEP THREE...
USER ENROLLMENTS
Faculty and students demanded
automated enrolls & drops
Need to update enrollments but
not ...
STEP THREE...
USER ENROLLMENTS
Created a "clock” which adds user
enrollments for the current
semester every two hours.
Pus...
STEP THREE...
USER ENROLLMENTS
STEP THREE...
USER ENROLLMENTS
STEP THREE...
ENROLLMENT CHALLENGES
Dealing with "accidental
enrollments"
Ensure students who switched
sections weren’t dr...
DELIVERING THE
FEED FILES
Snapshot
SIS Framework
SENDING THE FILES
USING SIS FRAMEWORK
Using Curl
Using Coldfusion
SIS FRAMEWORK
BENEFITS
-  Users can be given secondary
roles within Blackboard
-  Course Term association
-  Avoids use of...
OUR FEEDBACK
“What fantastic updates you guys have made in the
course request process. This was so much easier
than it has...
LEARN MORE
CUTTING THROUGH THE NOISE: A
DISCUSSION ABOUT IMPLEMENTING
THE NEW SIS FRAMEWORK
Birds of a Feather Session
Ven...
THANK YOU!
Terry Patterson
LMS Application Administrator
University of Missouri
pattersontl@missouri.edu
Twitter: @terrypa...
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Focusing on SIS Frameworks: A Migration from snapshot integration tools

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Focusing on SIS Frameworks: A Migration from snapshot integration tools

  1. 1. Focusing on SIS Frameworks: A Migration from Snapshot Integration Tools Terry Patterson LMS Application Administrator University of Missouri - Columbia Jeremy Wiebold SIS Computer Programmer / Analyst University of Missouri - Columbia
  2. 2. ABOUT TERRY Terry Patterson LMS Application Administrator University of Missouri - Columbia pattersontl@missouri.edu I have used Blackboard for over 10 years. Catalyst Award Winner and author of Blackboard Learn Administration
  3. 3. ABOUT JEREMY Jeremy Wiebold SIS Computer Programmer / Analyst University of Missouri - Columbia wieboldj@missouri.edu I have worked with Blackboard for 3 years. I am a "new" father of an 11 month girl named Madeline.
  4. 4. ABOUT THE UNIVERSITY OF MISSOURI Facts About Our Blackboard Instance §  1 Load Balancer and 6 App Servers §  35,356 - Active Blackboard Users §  625,093 - Average Daily Page Views in Bb §  5,337 - Available Courses on Blackboard §  315,689 - Avg Number of Weekly Emails
  5. 5. ABOUT THE UNIVERSITY OF MISSOURI Facts About Our Enrollments Total Student Enrollments - 32,563 Students Enrolled in Bb Courses - 29,575 Blackboard Student Course Enrollments - 121,513 Spring 2013 Enrollment
  6. 6. THINGS I CAN TAKE BACK TO MY INSTITUTION... An understanding and comparison of the Snapshot and SIS Framework processes within Blackboard Learn A possible solution to address not creating Blackboard Learn shells for every course offered Understand the benefits and challenges of moving from Bb Snapshot to SIS Framework
  7. 7. OUR CHALLENGE Sync users information between our SIS and Blackboard systems Develop a process which creates courses that: - Give instructors flexibility - Is mostly or fully automated - Shortens the time to complete a course request Enroll and drop users from courses based on SIS data Move from Snapshot to SIS Framework
  8. 8. STARTING POINT Users creation was based on quasi-snapshot implementation but lacked update functionality Enrollments also were quasi-snapshot, but didn't allow for drops Instructors reused course shells. Support staff had to export, archive, and clean out courses before the start of the next semester
  9. 9. OUR PLAN A 3 step process... Step 1 - User creation Step 2 - Course creation Step 3 - Enrollment creation and management
  10. 10. OUR INITIAL DECISIONS - Use flat files - Already being created - Simplest form of automation - Most comfortable for support staff and administrators - Users actively enrolled or employed by the University - New student users not added until enrolled in courses
  11. 11. STEP ONE... USER CREATION Give users ability to change first name in Blackboard Learn Clean up current Blackboard usernames to address duplicate or improper ones. Create SIS Users Data Source Key Create SIS Users Data Integration
  12. 12. STEP ONE... USER CREATION Snapshot SIS Framework
  13. 13. STEP ONE... USER CREATION
  14. 14. STEP ONE... USER CREATION
  15. 15. STEP ONE... USER CREATION CHALLENGES Email Addresses needed to be updated Develop a way to tell the difference between local and SIS owned user IDs within Blackboard
  16. 16. STEP TWO... COURSE CREATION Only create requested courses for instructors Address course merging and cross listing Create SIS Course Data Source Key based on each term Create SIS Course Data Integration based on each term
  17. 17. STEP TWO... COURSE CREATION
  18. 18. STEP TWO... COURSE CREATION
  19. 19. STEP TWO... COURSE CREATION
  20. 20. STEP TWO... COURSE CREATION SIS Database Blackboard Crosswalk Table
  21. 21. STEP TWO... COURSE CREATION Snapshot SIS Framework
  22. 22. STEP TWO... COURSE CREATION Use of Terms automatically assigns courses the proper term. Users can enable the Group By Term option in My Courses to organize a cluttered list of courses.
  23. 23. STEP TWO... COURSE CREATION CHALLENGES Make sure SIS data was correct and up to date. Work with staff in the culture change and the new automation process Always finding new incidents and examples that required new coding
  24. 24. STEP THREE... USER ENROLLMENTS Faculty and students demanded automated enrolls & drops Need to update enrollments but not drop students during heavy usage Create SIS Enrollment Data Source Key based on each term Create SIS Enrollment Data Integration based on each term
  25. 25. STEP THREE... USER ENROLLMENTS Created a "clock” which adds user enrollments for the current semester every two hours. Push of all enrollments and drops happens daily at 3:00am (lowest daily usage point). During transitions we send multiple semester enrollments.
  26. 26. STEP THREE... USER ENROLLMENTS
  27. 27. STEP THREE... USER ENROLLMENTS
  28. 28. STEP THREE... ENROLLMENT CHALLENGES Dealing with "accidental enrollments" Ensure students who switched sections weren’t dropped from combined courses
  29. 29. DELIVERING THE FEED FILES Snapshot SIS Framework
  30. 30. SENDING THE FILES USING SIS FRAMEWORK Using Curl Using Coldfusion
  31. 31. SIS FRAMEWORK BENEFITS -  Users can be given secondary roles within Blackboard -  Course Term association -  Avoids use of third party services on campus for file transfers -  Ability to push data frequently and in smaller quanities
  32. 32. OUR FEEDBACK “What fantastic updates you guys have made in the course request process. This was so much easier than it has been in the past. Pure genius!” - Megan McKinstry “The new form for requesting Blackboard sites is GREAT. It was so easy to do, took me about 45 seconds to request the first class and about 25 to request the second.” - Karen Mitchell “Just wanted to pass on to you that the new Blackboard site request process is soooo much easier now. Thank you for all the work you do to make instructors jobs easier. Much appreciated.” - Crystal Gateley
  33. 33. LEARN MORE CUTTING THROUGH THE NOISE: A DISCUSSION ABOUT IMPLEMENTING THE NEW SIS FRAMEWORK Birds of a Feather Session Venetian | Palazzo Congress Center - Bellini 2005 Thursday, July 11th ▪ 2:00pm – 2:45pm
  34. 34. THANK YOU! Terry Patterson LMS Application Administrator University of Missouri pattersontl@missouri.edu Twitter: @terrypatterson Jeremy Wiebold SIS Computer Programmer / Analyst University of Missouri wieboldj@missouri.edu Twitter: @J_Wiebs

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