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INTRACAVITARY
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INTRACAVITARY
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INTRACAVITARY

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  • 1. THE RESIDENCY REVIEW COMMITTEE FOR RADIATION ONCOLOGY 515 N State, Ste 2000, Chicago, IL 60610 • (312) 755-5000 • www.acgme.org FOR CONTINUED ACCREDITATION GENERAL INSTRUCTIONS REVIEW OF AN ACCREDITED PROGRAM OR RE-ACCREDITATION OF A PROGRAM: If the Program Information Form (PIF) is being completed for a currently accredited program, follow the provided instructions to create the correct form. Go to the Accreditation Data System found on the ACGME home page (www.acgme.org) under Data Collection Systems. Using your previously assigned User ID and password, proceed to the PIF Preparation section on the left hand menu and update the Common PIF data. Most data are updated through annual updates, but some information is required at the time of site visit only. Once the data entry is complete, select Generate PIF to review and print the Common PIF (PDF). Pages will be numbered consecutively in the bottom center of each page. Once the Common PIF is complete, proceed to the appropriate Residency Review Committee webpage to retrieve the Specialty Specific PIF for CONTINUED ACCREDITATION. Once the forms are complete, enter page numbers for the Continued PIF in the bottom center for each page that consecutively follows the Common PIF numbering, combine the Common PIF and the Continued Accreditation PIF and complete the Table of Contents (found with the Specialty Specific PIF instructions). After completing the PIF/documents, make four copies. They must be identical and final. Draft copies are not acceptable. The forms should be submitted bound by either sturdy rubber bands or binder clips. Do not place the forms in covers such as two or three ring binders, spiral bound notebooks, or any other form of binding. Mail one set of the completed forms to the site visitor at least 14 working days before the site visit. The remaining three sets should be provided to the site visitor on the day of the visit. The program director is responsible for the accuracy of the information supplied in this form and must sign it. It must also be signed by the designated institutional official of the sponsoring institution. Review the Program Requirements for Residency Education in Radiation Oncology. The Program Requirements or the Institutional Requirements may be downloaded from the ACGME website (www.acgme.org): For word processing questions/problems regarding: -the completion of the form (content), contact the Accreditation Administrator -the Accreditation Data System, email WebADS@acgme.org. For a glossary of terms, use the following link – http://www.acgme.org/acWebsite/GME_info/gme_glossary.asp SPECIALTY SPECIFIC INSTRUCTIONS TITLE OF THE PROGRAM: For accredited programs the entry on the TITLE OF PROGRAM line should correspond to the title of the program in the current ACGME’s Accredited Program Listing. If a change in title is being requested, this should be included in a cover letter accompanying the forms. SPONSORING INSTITUTION: Identify as the SPONSORING INSTITUTION that entity which has administrative responsibility for the program, as evidenced by the fact that it monitors the quality of the education, coordinates accreditation activity, administers the funding of the residency and pays the accreditation bills. If the SPONSORING INSTITUTION and the PRIMARY HOSPITAL are one and the same, the hospital’s Radiation Oncology Continued Accreditation PIF
  • 2. name should be entered in the section requesting NAME AND ADDRESS OF SPONSORING INSTITUTION and in the section requesting PRIMARY HOSPITAL. LENGTH OF ASSIGNMENTS: Information requested regarding “length of assignment in months” for each hospital is used to determine which of the participating hospitals qualify as major participating or other participating sites. The addition or deletion of major sites requires RRC approval and only GMED listing hospitals providing the equivalent of six months or more of the required 48 months of training will be included in the listing. The following supplements must be labeled and attached to each PIF: Appendix A - Affiliation / Integration Agreement Appendix B - Reporting Forms/Logs for Brachytherapy/Pediatric Radiation Oncology Appendix C - Goals and Objectives Procedure Log Definitions: Simulated Patient: A simulated patient is defined as a patient for whom the resident is involved in the initial simulation (whether done on a simulator or treatment machine and treatment planning of the patient. Performed Procedures: Procedures are considered performed by a resident if the resident performs approximately half of the brachy procedure and it is not counted as a performed procedure by another resident. Observed Procedure: Procedures are considered “observed” by a resident if the resident observes the entire procedure performed. Observed procedures do not require (hands on) work, but rather close observation. Pediatric Patient: Any patient who is less than 18 years of age is considered a pediatric patient. Radiation Oncology Continued Accreditation PIF
  • 3. Please have the following documents available for the site visitor: 1. Overall educational goals for the program 2. Written competency-based goals and objectives for each experience at each educational level (if your Review Committees wishes to see a sample, it will request one to be appended to the PIF) 3. Current Program Letters of Agreement (PLAs) 4. Files for current residents/fellows and most recent program graduates 5. Files of residents/fellows who have transferred into the program (if applicable), including documentation of previous experience and competency-based performance evaluation 6. Program Policy Manual, including: a) policies for resident appointment, eligibility, selection, and promotion b) policies for supervision of residents c) policies and procedures for resident duty hours and the working environment d) moonlighting policy 7. Institutional policy for remediation and dismissal of residents, including due process. 8. Documentation of resident evaluation including: a) Resident evaluation at the end of each rotation or similar educational experience b) Written or electronic semiannual evaluation of the resident with feedback c) A final (summative) evaluation for each resident that documents the resident’s performance during the final period of education and verifies that the resident has demonstrated sufficient competence to enter practice without direct supervision (files for the most recent year’s graduates for review by the site visitor) 9. Completed evaluations of the faculty by the residents 10. Completed evaluations of the program by the residents 11. The written improvement action plan the program prepared after a review of the aggregated results of residents’ performance and/or other program evaluation results 12. Documentation of resident duty hours 13. Documentation of internal review (date, participants’ names and titles, type of data collected, when reviewed by the GMEC) 14. The resident supervision policy that addresses the following: a) Residents’ responsibilities for patient care b) Progressive responsibility for patient management c) Supervision of patient care 15. Documentation of conference attendance, if applicable 16. For single-program institution (e.g., an institution that sponsors just one accredited program) or an institution with multiple residencies accredited by the same Review Committee: A copy of the resident contract/agreement with the items required by the ACGME numbered according to Institutional Requirement II.D.) Radiation Oncology Continued Accreditation PIF
  • 4. THE RESIDENCY REVIEW COMMITTEE FOR RADIATION ONCOLOGY 515 N State, Ste 2000, Chicago, IL 60610 • (312) 755-5000 • www.acgme.org 10 Digit ACGME Program I.D. #: Program Name: TABLE OF CONTENTS When you have the completed forms, number each page sequentially in the bottom right hand corner. Report this pagination in the Table of Contents and submit this cover page with the completed PIF. Common PIF1 Page(s) Accreditation Information Participating Sites Sponsoring Institution/Single or Limited Residency Institution (If applicable) Faculty/Teaching Staff Program Director Information Physician Faculty Roster Faculty Curriculum Vitae Non Physician Faculty Roster Resident Appointments Number of Positions Actively Enrolled Residents (if applicable) Aggregated Data on Residents Completing or Leaving the Program for the last 3 years (if applicable) Residents Completing Program in the Last 3 years (if applicable) Transferred, Withdrawn, and Dismissed Residents (if applicable) Evaluation Resident Duty Hours Specialty Specific PIF Page(s) Patient Care Medical Knowledge Rotations Conferences Clinical Program Outside Rotations Didactic Program Practice-based Learning and Improvement Interpersonal and Communication Skills Professionalism Systems-based Practice Space and Equipment Summary of Resident Experience Logs Narrative Description of Training Program Research Resident Presentations Resident Publications Radiation Oncology Continued Accreditation PIF
  • 5. Specialty Specific PIF Page(s) Appendix A - Affiliation/integration agreements Appendix B - Reporting Forms for Pediatric Radiation Oncology/ Brachytherapy Outside Rotations Pediatric Radiation Oncology - Resident Experience Log Pediatric Radiation Oncology - Affiliated Site Report Brachytherapy - Resident Experience Log Brachytherapy - Affiliated Site Report Appendix C - Goals and Objectives Radiation Oncology Continued Accreditation PIF
  • 6. THE RESIDENCY REVIEW COMMITTEE FOR RADIATION ONCOLOGY 515 N State, Ste 2000, Chicago, IL 60610 • (312) 755-5000 • www.acgme.org SPECIALTY SPECIFIC PROGRAM INFORMATION FORM I. PATIENT CARE Inclusive Dates for most recent 12-month period FROM: TO: RADIATION ONCOLOGY Site #1 (Primary) Site #2 Site #3 Site #4 Site #5 Total patients seen in consultation Total cases irradiated with external RT New Retreated: Number of Brachytherapy Procedures (PR) / Patients (P) PR P PR P PR P PR P PR P Intracavitary Interstitial Unsealed radionuclide procedures Follow-up visits % of follow-up visits seen by residents Typical number of FTE clinical faculty at each site Typical distribution of residents on clinical radiation oncology rotations at a given time Number of residents on research or other clinical (non-radiation oncology) rotations at a given time NUMBER AND TYPES OF NEOPLASMS SIMULATED Site #1 (Primary) Site #2 Site #3 Site #4 Site #5 Primary Brain, Pituitary, Spinal Cord Head and Neck Lung and Trachea Breast Gastrointestinal Genitourinary Gynecology Lymphomas, Leukemia, Myeloma Bone and Soft Tissue Skin Pediatric (under 18 years) Radiation Oncology Continued Accreditation PIF
  • 7. Unknown primary Benign Other Secondary (Metastases) Does Department have a tumor registry? Does Hospital have a tumor registry? Does Department maintain an active follow-up system? Number and Types of Neoplasms Seen in Consultation Site #1 (Primary) Site #2 Site #3 Site #4 Site #5 Primary Brain, Pituitary, Spinal Cord Head and Neck Lung and Trachea Breast Gastrointestinal Genitourinary Gynecology Lymphomas, leukemia, myeloma Bone and soft tissue Skin Pediatric (under 18 years) Unknown primary Benign Other Secondary (Metastases) Radiation Oncology Continued Accreditation PIF
  • 8. II. MEDICAL KNOWLEDGE A. Rotations Outline of the training program in Radiation Oncology. Provide an outline of typical assignments and the time spent in each assignment. First Year Months Weeks Second Year Months Weeks Third Year Months Weeks Fourth Year Months Weeks Summarize below the total time devoted in your residency program to: Months Weeks Radiation Oncology Medical Oncology: Adult Medical Oncology: Pediatric Pathology Physics Didactic Course Radiation and Cancer Didactic Course Medical Statistics Didactic Course Diagnostic Imaging Others (including Electives) Detail: B. Conferences List regularly scheduled conferences including new patient conferences, problem case conferences, Radiation Oncology Continued Accreditation PIF
  • 9. chart rounds, morbidity and mortality, radiobiology seminar, physics seminar, journal club, statistics, etc. 1. Intradepartmental Is resident attendance required? Number of conferences held annually YES ( ) NO ( ) YES ( ) NO ( ) YES ( ) NO ( ) YES ( ) NO ( ) YES ( ) NO ( ) 2. Interdepartmental: Indicate individual(s) and specialty responsible for organization of the session. Is resident attendance required? Number of conferences held annually YES ( ) NO ( ) YES ( ) NO ( ) YES ( ) NO ( ) YES ( ) NO ( ) C. Clinical Program 1. Do the residents receive at least 36 months in clinical radiation oncology? 2. Describe the residents’ experience (both pediatric and adult) on medical oncology (or its equivalent). Explain how the time spent equals a minimum of two months. 3. Describe the residents’ experience in oncologic pathology, or an equivalent experience in the form of conferences and tumor boards. Explain how the time spent equals one month. 4. Describe the residents’ experience in diagnostic imaging, or an equivalent experience in the form of conferences and tumor boards. 5. Describe the residents’ educational experience in pain management and palliative care. 6. Do residents have elective rotations? If so, what electives are offered and what is the duration of the elective rotations? Approximately what proportion of residents take each elective rotation? 7. What opportunities do radiation oncology residents have to exchange knowledge and experience with a) each other, b) residents from other oncology specialties, and c) residents from other ACGME accredited programs, including medicine and surgery? Describe how this occurs. Radiation Oncology Continued Accreditation PIF
  • 10. 8. Describe how residents are trained in the following (including, where appropriate, the applicability of the modality or technique): a) Diagnosis, patient evaluation, staging, recommending, and implementing treatment. b) Megavoltage radiotherapy including electron beam. c) Computerized treatment planning, 2-dimensional, 3-dimensional conformal and/or IMRT. d) Construction of treatment aids. e) Brachytherapy, intracavitary and interstitial, LDR and/or HDR. f) Eye plaques. g) Intraoperative radiation therapy. h) Hyperthermia. i) Intravascular brachytherapy. j) Radiosurgery. k) Radioimmunotherapy. l) Specialized beams (e.g., neutrons, alpha particles, etc.). m) Total skin irradiation. n) Total body irradiation. o) Unsealed radionuclides. 9. How is the optimal distribution of radiation dose taught? 10. How are residents taught about calibration and monitoring of equipment and radiation safety Radiation Oncology Continued Accreditation PIF
  • 11. procedures, such as handling of radionuclides? 11. Describe resident participation in follow-up clinics. 12. Do residents or faculty ever see patients in consultation alone? If so, what percent are seen alone by residents? By faculty? 13. Describe resident participation in the department’s quality assurance program, such as chart rounds and port film checks. 14. Describe the availability of diagnostic radiology services, including CT and MRI, as well as nuclear medicine services, the pathology laboratory, the clinical laboratory, and tumor registry. D. Outside Rotations 1. Describe the rotations at all outside participating hospitals or facilities in terms of experience obtained, degree of resident responsibility for patient care, and provision of supervision. 2. If residents are sent for additional experience to another site where residents from other programs are also rotating, then provide the information as requested (Appendix B). Radiation Oncology Continued Accreditation PIF
  • 12. E. Didactic Program 1. Describe conferences: a) How many conferences in radiation oncology do residents attend each week? b) Describe how residents participate in these conferences. For which conferences do residents have substantial responsibility? Describe faculty participation in conferences. c) How is effectiveness of the conferences evaluated? d) What mechanism is used to ensure resident attendance at required conferences? To what degree is faculty attendance expected? Is this monitored? e) How do resident rotations at affiliated or integrated sites affect their ability to attend ongoing conferences? 2. Describe the radiation physics course: a) Does the course include both didactic lectures and lab demonstrations? b) How does the physicist interact with the residents? c) What is the mechanism for formal evaluation and feedback? e) List the texts used for course, and indicate the total number of formal teaching hours. f) Submit a course outline, including dates, presenters and topics. Radiation Oncology Continued Accreditation PIF
  • 13. 3. Describe the radiobiology / cancer biology course (e.g., lecture, lab demonstration): a) How and by whom is the course taught? b) What is the mechanism for formal evaluation and feedback? c) List the texts used for the course, and indicate the total number of formal teaching hours. d) Submit a course outline, including dates, presenters and topics. 4. Describe the program of conferences or lectures to familiarize residents with medical statistics. Submit an outline of the sessions including dates, and names of lecturers or coordinators. 5. Describe the journal club in terms of how frequently it meets and resident participation. Provide dates that the journal club has met in the last year and names of responsible staff. Radiation Oncology Continued Accreditation PIF
  • 14. III. PRACTICE-BASED LEARNING AND IMPROVEMENT Examples of Learning Activities: didactic lecture, assigned reading, seminar, self-directed learning module, conference, small group discussion, workshop, online module, journal club, project, case discussion, one-on-one mentoring, or other examples of learning activities. 1. Describe one learning activity in which residents engage to identify strengths, deficiencies, and limits in their knowledge and expertise (self-reflection and self-assessment); set learning and improvement goals; identify and perform appropriate learning activities to achieve self-identified goals (life-long learning). Limit your response to 400 words. 2. Describe one example of a learning activity in which residents engage to develop the skills needed to use information technology to locate, appraise, and assimilate evidence from scientific studies and apply it to their patients’ health problems. The description should include: a) locating information b) using information technology c) appraising information d) assimilating evidence information (from scientific studies) e) applying information to patient care Limit your response to 400 words. 3. Give one example and the outcome of a planned quality improvement activity or project in which at least one resident participated in the past year that required the resident to demonstrate an ability to analyze, improve and change practice or patient care. Describe planning, implementation, evaluation and provisions of faculty support and supervision that guided this process. Limit your response to 400 words. 4. Describe how residents: a) develop teaching skills necessary to educate patients, families, students, and other residents; b) teach patients, families, and others; and c) receive and incorporate formative evaluation feedback into daily practice. (If a specific tool is used to evaluate these skills have it available for review by the site visitor.) Limit your response to 400 words. Radiation Oncology Continued Accreditation PIF
  • 15. IV. INTERPERSONAL AND COMMUNICATION SKILLS 1. Describe one learning activity in which residents develop competence in communicating effectively with patients and families across a broad range of socioeconomic and cultural backgrounds, and with physicians, other health professionals, and health related agencies. Limit your response to 400 words. 2. Describe one learning activity in which residents develop their skills and habits to work effectively as a member or leader of a health care team or other professional group. In the example, identify the members of the team, responsibilities of the team members, and how team members communicate to accomplish responsibilities. Limit your response to 400 words. 3. Explain (a) how the completion of comprehensive, timely and legible medical records is monitored and evaluated, and (b) the mechanism for providing residents feedback on their ability to competently maintain medical records. Limit your response to 400 words. Radiation Oncology Continued Accreditation PIF
  • 16. V. PROFESSIONALISM 1. Describe at least one learning activity, other than lecture, by which residents develop a commitment to carrying out professional responsibilities and an adherence to ethical principles. Limit your response to 400 words. 2. How does the program promote professional behavior by the residents and faculty? Limit your response to 400 words. 3. How are lapses in these behaviors addressed? Limit your response to 400 words. Radiation Oncology Continued Accreditation PIF
  • 17. VI. SYSTEMS-BASED PRACTICE 1. Describe the learning activity(ies) through which residents achieve competence in the elements of systems-based practice: work effectively in various health care delivery settings and systems, coordinate patient care within the health care system; incorporate considerations of cost- containment and risk-benefit analysis in patient care; advocate for quality patient care and optimal patient care systems; and work in interprofessional teams to enhance patient safety and care quality. Limit your response to 400 words. 2. Describe an activity that fulfills the requirement for experiential learning in identifying system errors. Limit your response to 400 words. Radiation Oncology Continued Accreditation PIF
  • 18. VII.SPACE AND EQUIPMENT Site #1 (Primary) Site #2 Site #3 Site #4 Site #5 Allocation of Space In Radiation Oncology (Specify number of each) Examining Rooms Resident Work Space (Offices) Staff Offices Clinical Physics Biology Conference Rooms Treatment Planning Rooms Treatment Aid Construction Room Laboratories: Radiobiology / Cancer Biology Physics Library Other External Beam Radiotherapy Equipment (Specify number of each) Kilovoltage Units (Superficial / Contact Therapy) Megavoltage Units Units with Electron Capability Intraoperative RT Units Hyperthermia Units Gamma Knife Units LINAC Radiosurgery Units Other (Specify) Planning Equipment (Specify number of each) Fluoroscopic Simulators CT Simulators Treatment Planning Computer / Workstation 2-Dimensional Planning Computers 3-Dimensional Planning Computers IMRT Capability Radiation Oncology Continued Accreditation PIF
  • 19. Site #1 (Primary) Site #2 Site #3 Site #4 Site #5 Brachytherapy Equipment (Specify with an X, if available) Low Dose Rate Remote After- Loading Machine(s) High Dose Rate Remote After- Loading Machine(s) Manual After Loading Applicator(s) Radioactive Sources - Specify Type Radiation Physics (List major equipment) Radiobiology (List major equipment) Describe Other Equipment (as needed), particularly as it relates to innovative or research programs, such as heavy particle radiotherapy, or radio-labeled antibodies Radiation Oncology Continued Accreditation PIF
  • 20. VIII. SUMMARY OF RESIDENT EXPERIENCE LOGS A. Summary experience should be included for all current residents in the program. Note: Exclude time for research and rotations outside of Radiation Oncology. Name Dates included in resident log CNS Benign Breast Endocrine*** Bone/STS H&N GI GU GYN Lymphoma/Leukemia Skin Thorax Mets Unknown**** Total Simulated Average # simulated / RO yearAdult Peds Name Dates included in resident log Total Brachytherapy Procedures* Intracavitary** Interstitial** Performed Observed Performed Observed # of Patients # of Procedures # of Patients # of Procedures # of Patients # of Procedures # of Patients # of Procedures Radiation Oncology Continued Accreditation PIF 20
  • 21. *Total insertions/applications performed (Adult and Peds). **Count only cases for which you were the primary resident responsible for performing the procedure. Do not count cases that are counted by another resident. ***New category ****Previously "All Others." B. Summary experience should be included for all residents who have completed the program during the last 3 years. (Use the online case log to collect the data.) Note: Exclude time for research and rotations outside of Radiation Oncology. Name Dates included in resident log CNS Benign Breast Endocrine*** Bone/STS H&N GI GU GYN Lymphoma/Leukemia Skin Thorax Mets Unknown**** Total Simulated Average # simulated / RO yearAdult Peds Name Dates included in resident log Total Brachytherapy Procedures* Intracavitary** Interstitial** Performed Observed Performed Observed # of Patients # of Procedures # of Patients # of Procedures # of Patients # of Procedures # of Patients # of Procedures Radiation Oncology Continued Accreditation PIF 21
  • 22. *Total insertions/applications performed (Adult and Peds) **Count only cases for which you were the primary resident responsible for performing the procedure. Do not count cases that are counted by another resident. ***New category. ****Previously "All Others." YES ( ) NO ( ) IX. NARRATIVE DESCRIPTION OF TRAINING PROGRAM 1. What other accredited residency programs are conducted by the primary site? 2. Are there staff vacancies? If so, what is being done to fill them? 3. Does the resident evaluation of the faculty include knowledge base, teaching skill, mentoring ability, delegation or of responsibility and stimulus to do investigation? 4. It is a requirement of the RRC that residents keep a log of all procedures they perform. Are the resident logs reviewed semi-annually by the Program Director?...........................................................................................( ) YES ( ) NO 5. Describe any additional training positions (e.g., clinical or research fellows who have completed training in an accredited radiation oncology residency program): 6. Do all residents have one year of postgraduate clinical training before beginning training in radiation oncology? ( ) YES ( ) NO 7. What is the ratio of residents to staff? 8. Do you provide affiliated or any other training for trainees from other sites*?......( ) YES ( ) NO If YES, provide names of other sites, describe the rotations and specify the number of resident-months in a given year allocated to residents rotating from other sites. Radiation Oncology Continued Accreditation PIF 22
  • 23. Name of Other Sites Describe the Rotations Number of Resident-Months in a Given Year If the affiliated site is utilized for pediatric or brachytherapy experience, please attach the designated resident experience forms as Supplement F. Radiation Oncology Continued Accreditation PIF 23
  • 24. X. RESEARCH 1. Describe briefly the research space and important special research facilities. 2. What opportunities currently exist in the department for resident initiated research? 3. Is a resident research project required by the program? .......................................( ) YES ( ) NO 4. Does the department provide funding to residents to attend national meetings? . .( ) YES ( ) NO a) How is it allocated? 5. List research programs (not more than ten) being conducted by faculty members, particularly those in which residents participate. Radiation Oncology Continued Accreditation PIF 24
  • 25. XI. RESIDENT PRESENTATIONS List resident presentations at local, regional, or national scientific meetings which have resulted from resident involvement in research. Radiation Oncology Continued Accreditation PIF 25
  • 26. XII.RESIDENT PUBLICATIONS List publications from the last five years by all the residents. All authors are to be included on each publication, including those who are not members of the radiation oncology staff (for example, if a medical oncologist was a co-author, her/his name should be included). The order of the authors should be as it appeared when the article was published. Indicate whether the publication was a peer reviewed full length publication, a review article/book chapter, or an abstract. List each publication only once. List in press or published articles only. Do not list ”submitted” articles, manuscripts “in progress”, etc. The bibliography is to be organized as shown in the outline below: I. Publications with principal emphasis on clinical oncology A. Peer reviewed articles B. Non-peer reviewed articles (e.g., subject reviews, book chapters) C. Abstracts II. Publications with principal emphasis on physics A. Peer reviewed articles B. Non-peer reviewed articles (e.g., subject reviews, book chapters) C. Abstracts III. Publications with principal emphasis on radiobiology A. Peer reviewed articles B. Non-peer reviewed articles (e.g., subject reviews, book chapters) C. Abstracts DO NOT INCLUDE REPRINTS. Radiation Oncology Continued Accreditation PIF 26
  • 27. APPENDIX A - AFFILIATION/INTEGRATION AGREEMENTS Attach affiliation and/or integration agreements for all sites listed in the Common PIF. The agreements should be signed and current (within the last 5 years.) A letter of agreement must be attached for all outside rotations for 3 months or less. For outside rotations of 3 months or less, letters of agreement between the Program Director and the individual responsible for the rotation must be available for review. Affiliation: The program may establish an affiliated relationship with another site for the purpose of limited rotations. Rotations to affiliated sites may not exceed 6 months. Integration: An site may be considered integrated when the Program Director a) appoints the members of the faculty and is involved in the appointment of the chief of service at the integrated site, b) determines all rotations and assignments of residents, and c) is responsible for the overall conduct of the educational program in the integrated site. There must be a written agreement between the sponsoring institution and the integrated site stating that these provisions are in effect. Rotations to integrated sites are not limited in duration. Radiation Oncology Continued Accreditation PIF 27
  • 28. APPENDIX B - REPORTING FORMS FOR PEDIATRIC RADIATION ONCOLOGY/ BRACHYTHERAPY OUTSIDE ROTATIONS (ANY AFFILIATION OUTSIDE THE PARENT OR INTEGRATED SITE) Attach completed reporting forms / logs for pediatric radiation oncology and brachytherapy experience. One form is a log used by the residents to record their participation in pediatric and brachytherapy cases on all outside rotations. The completed resident log form should be collected by Program Directors semi-annually and reviewed with each resident. The second form (Affiliated Site Report) is to be filled out annually by the affiliate. The Program Director is asked to provide these completed forms to the RRC when the program is surveyed. Both the institutional report and the experience logs should also be maintained by the Program Director as part of the permanent program record. Blank copies of these forms are appended to the PIF. PEDIATRIC RADIATION ONCOLOGY - RESIDENT EXPERIENCE LOG For pediatric experience in an outside affiliated site (copies to be retained by resident, affiliate, and primary site) TO BE COMPLETED BY THE FACULTY SUPERVISOR AT THE AFFILIATED SITE. Name of Affiliated Site City/State Name of Supervisor at Affiliate Signature TO BE COMPLETED BY THE PROGRAM DIRECTOR AT PRIMARY SITE. Program Number / Program Name City/State Program Director Name Signature TO BE COMPLETED BY THE RESIDENT (RESIDENTS ARE ALSO ENCOURAGED TO MAINTAIN A LIST OF SPECIFIC CASES). Resident Name Signature Time Period to be Covered by Log From: To: Pediatric Cases: # Simulated Leukemia Medulloblastoma CNS (Non-Medulloblastoma) Hodgkin’s Lymphoma Rhabdomyosarcoma / STS Ewing’s Sarcoma / Bone Tumor Neuroblastoma Radiation Oncology Continued Accreditation PIF 28
  • 29. Wilms’ Tumor Other (specify): Radiation Oncology Continued Accreditation PIF 29
  • 30. PEDIATRIC RADIATION ONCOLOGY - AFFILIATED SITE REPORT TO BE COMPLETED BY THE AFFILIATED SITE. Affiliated Site Date Number of Radiation Oncology residents assigned to the affiliated site at any given time Does site have an ACGME accredited radiation oncology residency program? List all residents assigned for pediatric rotations during the past calendar year: Dates -From To Include visiting trainees as well as residents in your program. Use additional sheets if necessary. Attach pediatric logs filled out by visiting residents. Resident Name Name of Resident’s Home Program Dates of Rotation Number of pediatric patients simulated by trainee CNS Leukemia Other Total number of children simulated at affiliated site for the reporting year: CNS: Leukemia: Other: Name of staff person responsible for pediatric service: Signature: Radiation Oncology Continued Accreditation PIF 30
  • 31. BRACHYTHERAPY - RESIDENT EXPERIENCE LOG - For brachytherapy experience in an outside affiliated site (copies to be retained by resident, affiliate, and primary site). TO BE COMPLETED BY THE FACULTY SUPERVISOR AT THE AFFILIATED SITE. Name of Affiliated Site City/State Name of Supervisor at Affiliate Signature TO BE COMPLETED BY THE PROGRAM DIRECTOR AT PRIMARY SITE. Program Number / Program Name City/State Program Director Name Signature TO BE COMPLETED BY THE RESIDENT (RESIDENTS ARE ALSO ENCOURAGED TO MAINTAIN A LIST OF SPECIFIC CASES). Resident Name Signature Time Period to be Covered by Log From: To: TO BE COMPLETED BY THE ROTATING RESIDENT. BRACHYTHERAPY Primary Site Outside Site # Cases Performed # Cases Observed # LDR/HDR # Cases Performed # Cases Observed # LDR/ HDR INTRACAVITARY Number of Patients Number of Insertions Cervix / Uterus Endobronchial Esophagus / Bile Duct Other INTERSTITIAL (including seeds) Number of Patients Number of Implants Breast Soft Tissue Sarcoma Head & Neck Prostate GYN / Pelvis Radiation Oncology Continued Accreditation PIF 31
  • 32. Other Surface Applications (moulds, plaque, Sr-90) Unsealed Sources (e.g. I-131 oral, P-32 colloid, Sr- 89, Sm-153, other) Endovascular Insertions Radiation Oncology Continued Accreditation PIF 32
  • 33. BRACHYTHERAPY - AFFILIATED SITE REPORT TO BE COMPLETED BY THE AFFILIATED SITE. Affiliated Site Date Number of Radiation Oncology residents assigned to the affiliated site at any given time Does site have an ACGME accredited radiation oncology residency program? List all residents assigned for brachytherapy rotations during the past calendar year: Dates -From To Include visiting trainees as well as residents in your program. Use additional sheets if necessary. Attach brachytherapy logs filled out by visiting residents. Resident Name Name of Resident’s Home Program Dates of rotation Number of procedures for which resident had primary responsibility Number of procedures observed (secondary responsibility) Interstitial Intracavitary Interstitial Intracavitary Total number of brachytherapy procedures at affiliated site for reporting period: Interstitial: # Procedures / # Patients Intracavita ry: # Procedures / # Patients Name of staff person responsible for brachytherapy service: Signature: Radiation Oncology Continued Accreditation PIF 33
  • 34. APPENDIX C - GOALS AND OBJECTIVES Attach a sample of the goals and objectives for one assignment Radiation Oncology Continued Accreditation PIF 34

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