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Directorate / Network.doc

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  • 1. Position Description Directorate / Network Department Sydney West Cancer Network Designation: Radiation Oncology Medical Physics Specialist Classification: Medical Physics Specialist Award: Public Hospital Medical Physicists (State) Award Location: Westmead and Nepean Cancer Care Center PRIMARY OBJECTIVES • To provide a safe, efficient and effective medical physics services to the Sydney West Radiation Oncology Network. • To supervise and provide guidance to physics team, including Medical Physics Registrars, engineers and technical officers. • To participate in multidisciplinary research, development and teaching programs. ORGANISATIONAL CONTEXT Sydney West Radiation Oncology Network is a branch of the Sydney West Cancer Network providing radiotherapy treatment for cancer patients in Sydney West Area Health Service. Sydney West Area Health Service is responsible for the provision of health services to the local government area comprised of Auburn, Baulkham Hills, Blacktown, Holroyd, Parramatta, Penrith and Blue Mountains and tertiary care to the entire western region for an estimated population of 2 million people. These services are provided through a number of hospital and community-based facilities located strategically across the Area Health Service. Sydney West Area Health Service is committed to achieving continuous quality improvement in client services within a Quality Management framework, with a supporting Strategic Plan aimed at the continuous improvement of all facilities. The Area Health Service has individual facilities located at Westmead, Cumberland, Blacktown and Mt. Druitt, Auburn Penrith, Springwood, Lithgow/Portland and third schedule hospitals being St Josephs, Lottie Stewart and Hawkesbury Hospitals. All hospitals provide a range of both in-patient and outpatient services to clients both from within the boundaries of the AHS and cross border flows. In addition to this, there are a number of facilitates strategically located across the AHS that provide primary health care services to the community. Sydney West Area Health Service -1-
  • 2. The primary goal of SWAHS is: To improve the health of, and ensure comprehensive health care services for our community. Its principal purposes are: • To provide relief to sick and injured persons through the provision of care and treatment. • To promote, protect and maintain the health of the community. REPORTING RELATIONSHIPS This position (ROMP Specialist) reports to the Director of Radiation Oncology Medical Physics Specialist of Sydney West Cancer Network, and also has professional accountability to the Director of Radiation Oncology. MAJOR CHALLENGES AND PROBLEM SOLVING The major challenges for the position holder will be to: • Provide high quality and efficient physics services. • Assist the Director of Radiation Oncology Medical Physics Specialist to manage the Physics and Maintenance Team. • Supervising ROMP Registrar. • Ability to think well on feet and have good lateral thinking skills. • Ensure the provision of the service is customer focused. INTERPERSONAL RELATIONSHIPS Radiation Oncology Medical Physics Specialist works closely with • Director of ROMP Specialist • Deputy Director of ROMP Specialist • ROMP Specialist • ROMP Registrar • ROMP/Engineer • Radiation Oncologists • Radiation Therapists Sydney West Area Health Service -2-
  • 3. Reporting Structure Director of Radiation Oncology Medical Physics Specialist Deputy Director of Radiation Oncology Medical Physics Specialist Westmead Cancer Care Centre Nepean Cancer Care Centre Dosimetry Team Brachytherapy and Clinical Support VARIS, Machine QA Team Westmead & Radiation Safety Team Team Nepean Maintenance Team ROMP ROMP ROMP ROMP Specialist Specialist Specialist Specialist Treatment machine, ROMP ROMP ROMP ROMP maintenance and frontline services Specialist Specialist Specialist Specialist Liasing with vendors Spare parts stock keeping Physics ROMP ROMP Technician Specialist Registrar Supernumerary Physics equipment HDR Brachytherapy Treatment Planning System VARIS and network support Dosimetry benchmark Prostate seed implants Treatment plan verification Radiosurgery Dosimetry protocol Ir-192 manual implants Accessory factor request Downday management Dosimetry and physics Radiation Safety IGRT Treatment machine QA equipment QA IMRT Imaging equipment QA Patient invivo dosimetry Respiratory Gating TBI Planning folder Sydney West Area Health Service -3-
  • 4. SELECTION CRITERIA Essential criteria to perform the role: 1. A Master Degree in Medical Physics or equivalent discipline. 2. Be an Australian citizen or have permanent residence. 3. Hold a NSW EPA IA29 and S29 license. 4. Australasian College of Physical Scientists and Engineers in Medicine (ACPSEM) accreditation in Radiation Oncology Medical Physics or in radiotherapy equipment commissioning and quality assurance. 5. Can work unsupervised in all areas of Radiation Oncology physics and able to work flexibly and out-of-hours. 6. A demonstrated ability to achieve high standards of professional practice. 7. A demonstrated good communication, organizational and interpersonal skills and have the ability to work effectively as a member of multi-disciplinary team. MAJOR ACCOUNTABILITIES 1. To assist with the management of the Radiation Oncology Medical Physics and Maintenance Team to provide safe, efficient and effective clinical physics services to Nepean Cancer Care Centre. 2. To supervise and participate in the commissioning, maintenance, quality assurance and management of the radiotherapy treatment machines, simulator, treatment planning system, patient record system and imaging devices include X-ray, CT and ultrasound system. 3. To supervise and participate in treatment plan verification, patient invivo dosimetry and patient positioning verification. 4. To supervise and participate in the planning of special treatment techniques including IMRT, volumetric modulated arc therapy, respiratory gating, total body irradiation, HDR Brachytherapy, prostate seed and Ir-192 manual implantation. 5. To supervise and participate in the treatment of patients with radioactive isotopes. 6. To supervise and participate in the implementation of new treatment techniques. 7. To supervise and participate in commissioning, maintenance and quality assurance of dosimetry and physics equipments. Sydney West Area Health Service -4-
  • 5. 8. To advise and act upon results for measured data, QA checks, machine faults and other information relevant to the physics support services. 9. To supervise, update and maintain the quality assurance programs, protocols and documentation related to ROMP responsibilities, particularly in regard to the assigned area of responsibility as instructed by the Director of ROMP Specialist. 10. To communicate clearly, accurately and effectively and provide adequate documentation of activities. 11. To advise in matters related to radiation safety. 12. To provide clinical physics advice to radiation oncologists and radiation therapists. 13. To participate in teaching and education program across the Radiation Oncology Network and take an active role as a ROMP registrar supervisor. 14. To participate in medical physics and multidisciplinary research and development programs. 15. To carry out such responsibilities consistent with the relevant awards or terms of employment as may be directed or implied by the Director of ROMP Specialist. EEO RESPONSIBILITIES: • Must adhere to the EEO policies and procedures of Sydney West Area Health Service. • Must ensure that the principles and practices of EEO apply to all staff within the position’s responsibilities. OCCUPATIONAL HEALTH & SAFETY RESPONSIBILITIES • Demonstrate Duty of Care by ensuring the health, safety and welfare of all people in the workplace. • Demonstrate commitment to OH&S through personal involvement. • Take care of others in the workplace and cooperate with employer. • Supervise employees to ensure adherence of safety policies and procedures. • Participate in OH&S education, instruction and training. • Implement and review OH&S policies and procedures to ensure workplace health and safety standards are provided and maintained. • Will consult with employees, via agreed mechanisms, to enable employees to contribute to the making of decisions affecting health, welfare and safety at work. • Monitor employee health and safety and the conditions of the workplace. • Regular OH&S agenda item included in employee meetings. • Assist OH&S Committee members in their performance of their duties. • Lead in the OH&S Risk Management process, eg. Identification, assessment and control of hazards and associated risks in the workplace. • In consultation with employees will actively identify, assess and control (including monitoring the effectiveness of control measures) any foreseeable workplace hazards that Sydney West Area Health Service -5-
  • 6. have the potential to harm SWAHS employees or others in the workplace. SWAHS SMOKE FREE POLICY Sydney West Area Health Service is a smoke free environment. CODE OF CONDUCT AND ETHICS Comply with NSW Health Services Code of Conduct. PRIVACY STATEMENT The Privacy and Personal Information Protection Act 1998 (PPIPA) and the Health Records and Information Privacy Act 2002 (HRIPA) requires all staff/contractors and other health service providers who, in the course of their work, have access to personal information (PPIPA) or personal health information (HRIPA), to comply with the requirements of these Acts and the NSW Health Privacy Manual (PD2005_362). It is the responsibility of all staff to ensure privacy of personal information by following SWAHS privacy and security procedures in relation to any personal information accessed during the course of their duties. RISK MANAGEMENT OBLIGATIONS Definition of a Risk: “the chance of something happening that will have an impact on objectives” • Identify, analyse, evaluate and document all risks (eg: OHS, Corporate, Clinical, Financial, Service Delivery) relevant to your functional area. • Implement treatment strategies (controls) where necessary and action plans for all areas of concern. ADDITIONAL FACTORS The ability to relocate to other sites within Sydney West Area Health Service may at times be required. Sydney West Area Health Service -6-
  • 7. JOB DESCRIPTION DECLARATION As the incumbent of this position, I have noted this Job Description and agree with the contents therein. I understand that other duties may be directed from time to time. I also agree to strictly observe the Area Health Service’s policy on confidentiality of patient information or such sensitive information that I may come across in the course of my employment. Incumbent: Manager: Shan Yau ROMP Specialist Director of Radiation Oncology Medical Physics Specialist Westmead Cancer Care Center Sydney West Radiation Oncology Network Sydney West Cancer Network Sydney West Cancer Network Sydney West Area Health Service Sydney West Area Health Service Date: SWAHS CODE OF CONDUCT POLICY I have read the SWAHS Code of Conduct Policy document. SWAHS OH&S POLICY AND WORKERS COMPENSATION AND INJURY POLICY I have read the SWAHS OH&S Policy and Workers Compensation and Injury Policy document. SWAHS DISASTER PLAN I am aware and read the SWAHS Disaster Plan and Response Guide. There is a copy in the Director of Radiation Oncology Medical Physics Specialist’s office. Sydney West Area Health Service -7-