Project Management Scope Templates for SharePoint

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Impact Analysis, Stakeholder Assessment, and Communications Plan templates available for SharePoint applications.

Impact Analysis, Stakeholder Assessment, and Communications Plan templates available for SharePoint applications.

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  • 1. Tools for Project Change Management SharePointProject Templates forOrganization Success
  • 2. When projects succeed, organizations succeed Project success depends on proper scope management q  Scope is expectation and if expectation is not clear to people there is no way to know what success looks like q  When projects fail, people lose confidence in coworkers and the organization. Scope sets both rational and emotional resource commitment More frequently projects fail the more organization resistance increases: q  Senior stakeholder desire to back new projects decreases q  Willingness to get the best to work on projects: no one wants association with failure 2
  • 3. Each template feeds into the next to claim scope Stakeholder Scope phase Current Plan phase State Impact Stakeholder Review Communications Assessment Assessment with Plan Sponsor Stakeholder Future State 3
  • 4. Impact feeds stakeholder assessmentImpact to:•  Enterprise,•  Division,•  Team,•  Job categoryType of impact:•  Culture,•  Process,•  StructurePotentialresolution:•  Training,•  Communication,•  Alignment 4
  • 5. Stakeholder analysis feeds communicationIdentify:•  Influence•  Disposition•  Level of Awareness•  CriticalityMotivation:•  Priorities,•  Level of involvement,•  DispositionPotential engagement:•  Level of effort,•  Delivery,•  Matrix•  Measure/Adjust 5
  • 6. Stakeholder analysis provides current- and future-state 1.  Plot two stakeholders views: 1) current-state matrix and 2) proposed-state matrix 2.  Review impact assessment, stakeholder assessment both matrices to identify new opportunities and risks 6
  • 7. Communications planning prepares project managementPlan:•  Objective,•  AudienceFeedback:•  Communication,•  Phase,•  FrequencyDelivery:•  Level of effort,•  Delivery Channel,•  Measure/Adjust 7
  • 8. Appendix 8
  • 9. Load template(s) to SharePoint – slide 1 of 2: upload Appendix Go to: 1.  Site Actions 2.  Site Settings 3.  List templates 3. 4.  Documents 5.  Upload Document 6.  Browse and select “OK” 5. 6. 9
  • 10. Activate template(s) to SharePoint – slide 2 of 2: create Appendix Go to: 3. 1.  Site Actions 2.  View All Site Content 3.  Create 4.  Scroll to template 5.  Select 6.  Create Name 7.  select Create 5. 6. After this process a blank list template will load ready for use. 10
  • 11. Thank You Appendix @TobyElwin But I don’t want to go among mad people,” Alice remarked “Oh, you can’t help that”, said the Cat: “we’re all mad here. I’m mad. You’re mad.” “How do you know I’m mad?” said Alice “You must be,” said the Cat, “or you wouldn’t have come here.” Alice’s Adventures in Wonderland, by Lewis Carroll Blog Resources q  Community Persona design q  Scope: or how to manage projects for organization success q  How to launch and manage your social media identity 11