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    Spreadsheet Spreadsheet Presentation Transcript

    • Dto. Tecnoloxía, IES de PastorizaSPREADSHEETOpenOffice
    • Dto. Tecnoloxía, IES de PastorizaSpreadsheet● Basics● Formatting cells● Enter/Delete data● Sheets● Basic calculations and formulae● Charts● Printing and preview
    • Dto. Tecnoloxía, IES de PastorizaWhat is a spreadsheet?SPREADSHEET:Originally it was a very big piece of paper whereaccountants wrote and read information aboutcost, payments, taxes...
    • Dto. Tecnoloxía, IES de PastorizaWhat is a spreadsheet?● Nowdays a spreadsheet is a software you canuse to:● Store information (addresses, telephonenumbers...)● Do calculations.● Make graphs and analyse information .● Do What-if calculations.
    • Dto. Tecnoloxía, IES de PastorizaWhat is a spreadsheet?● There is a lot of spreadsheets you can use inyour computer. The most common are:● Excel by Microsoft, it is included in the Microsoftpackage:– It isnt free.– It isnt compatible with other spreadsheets.● Calc is included in the OpenOffice package:– It is free– You can convert into a excel document or save it as pdf.● We will use Calc.
    • Dto. Tecnoloxía, IES de PastorizaBasics● Calc toolbars:● Main menu toolbar:● Function toolbar:● Formatting toolbar:● Formula toolbar:
    • Dto. Tecnoloxía, IES de PastorizaBasics● A spreadsheet organises data into columns androws.● Each column is linked to a letter.● Each row is linked to a number.● A cell address is a combination of the columnletter and the row number:rowcolumncellCell address
    • Dto. Tecnoloxía, IES de PastorizaBasics● If you want to select a single cell click on it.● If you want to select multiple cells drag over thecells you want select.Address of the cellselectedRange of cells selected,from the first to the last
    • Dto. Tecnoloxía, IES de PastorizaBasics● If you want to select asingle column click acolumn heading.● If you want to selectmultiple columns dragover multiple columnheadings.All the column is selectedColumns selectedA, B and C
    • Dto. Tecnoloxía, IES de PastorizaBasics● If you want to select a row, click on the rownumber.● If you want to select multiple rows drag overmultiple row numbers.The first row is selectedRows from the first to the thirdare selected
    • Dto. Tecnoloxía, IES de PastorizaBasics● You can put in a cell any kindof data (information):● Text: letters, words, numbersor a combination of all of them.Alphanumeric information.● Numbers: you can do differentcalculations with the numbers.Numeric information.● Formulae: when you write aformula into a cell, what thecell displays is the result of theformula.
    • Dto. Tecnoloxía, IES de PastorizaBasics● Notice: if you dont modify the alignment of thedata the Calc document writes:● Alphanumerical data on the left.● Numeric data on the right.Letters and wordsautomatically on the left Numeric data onthe right
    • Dto. Tecnoloxía, IES de PastorizaFormat a cell● You can format the data of a cell:● Click right on the cell you want to format.● A small menu appears, click on format cells.● Format cells window appears.
    • Dto. Tecnoloxía, IES de PastorizaFormat a column (row)● You can resize a column (row):● Click format->column (row) -> optimal width (high)● Right click letter column (number row)-> optimal...
    • Dto. Tecnoloxía, IES de PastorizaFormat a column (row)● If you want you can fix the size of a column(row):● Click format-> column -> width of column● Right click on the column letter (row number) ->width column.
    • Dto. Tecnoloxía, IES de PastorizaFormat a column (row)● You can also resize it manually:● Place your pointer on the line that divides columns(rows).● Click the left mouse button and drag.
    • Dto. Tecnoloxía, IES de PastorizaInsert/delete elements● We can insert an additional column or row:● Right click on the column head (row)-> insert ordelete column (row)
    • Dto. Tecnoloxía, IES de PastorizaMerge cells● Select the cells you want to merge:● Option A: format -> merge cells● Option B: click on merge cells button of theformatting toolbarOption AOption B
    • Dto. Tecnoloxía, IES de PastorizaInsert elements● In a spreadsheet you can insert differentelements like:● Drawings● Images● Elements from other applications● To do this:● Click insert -> Copy or insert● Try to insert an image you have in your laptop
    • Dto. Tecnoloxía, IES de PastorizaSheets● Each time you open a spreadsheet, thisdocument has 3 sheets called sheet1, sheet2,sheet3.● With a right click on one of the tabs a menuappears, and you can:● Rename the sheet● Insert other sheets● Delete sheets● Move...
    • Dto. Tecnoloxía, IES de PastorizaSheets● Enter data into more than one sheet at the sametime:● Hold down the Ctrl key and click on the sheets youwant select.● Enter the data into the cell you want, the data will beentered in the same cell into all sheets selected.● To unselect, left click on the space where there arentany sheets.
    • Dto. Tecnoloxía, IES de PastorizaBasic calculations and formulae● To do basic operations:● Select the cell where you want to insert the formula.● Write =● Click on the cell where the data you want to use in theformula is.● Write the operation you want (addition, substration ...)● Click on the cell where the other data is.● Press enter and the answer will appear in the cell.
    • Dto. Tecnoloxía, IES de PastorizaBasic calculations and formulae● To write a formula you must follow the samesteps:● Order of operations: exponentiation, multiplication,division, addition and then substraction● If you want to change the order of operation youhave to use brackets ()
    • Dto. Tecnoloxía, IES de PastorizaBasic calculations and formulae● Copying formulae:● Select the cell where the formula is.● Right click and then copy● Select the cell where you want to paste the formula● Right click and paste.
    • Dto. Tecnoloxía, IES de PastorizaBasic calculations and formulae● If you want to copy the formula into more thanone cell and the cells are together:● Select the cell where the formula is.● Put the pointer on the black square on the bottomright corner.● Left click and drag.Notice now your pointerhas taken shape of a cross
    • Dto. Tecnoloxía, IES de PastorizaBasic calculations and formulae● There are lots of functions Calc has predefined.● You can see them:● Insert -> function and a function window appears.
    • Dto. Tecnoloxía, IES de PastorizaBasic calculations and formulae● Select the function you want to use and press next.● Select the cells where the data are.● Press accept.
    • Dto. Tecnoloxía, IES de PastorizaCharts● To do a chart you need data with a relationshipbetween them e.g. Voltage over current, pricesover time, rainfall over time...● To do a chart:● Select the data (axis X will always be the first column)● Click or insert -> chart.● Two windows appear.
    • Dto. Tecnoloxía, IES de PastorizaCharts● (1) Click on the kind of chart you want and pressnext.● (2) If the data is:– on the column, select data series in columns– on the row, select data in rows● Press next12
    • Dto. Tecnoloxía, IES de PastorizaCharts● (1) If you need more data you can insert them now.Press next.● (2) Write the title of the chart, X and Y axis.● (3) Select the place you want to see the chartslabel.123
    • Dto. Tecnoloxía, IES de PastorizaCharts● Finally click create and your chart is done.● If you dont like the appearance of your chartvery much you can format it:● Double click on the chart and the chart is selected
    • Dto. Tecnoloxía, IES de PastorizaCharts● With the chart selected, right click on the elementyou want to change and a menu opens:Formatting axis Formatting data seriesFormatting axis Formatting background
    • Dto. Tecnoloxía, IES de PastorizaCharts● You can get the appearance you want:
    • Dto. Tecnoloxía, IES de PastorizaPrinting and preview● You can print a Calc document as anydocument of OpenOffice.● Before printing it is useful to do a page breakpreview.● Select see on menu toolbar.● Click on page break preview.● You will see each page of yourdocument with a blue border.
    • Dto. Tecnoloxía, IES de PastorizaPrinting and preview:● Click on the blue line, drag and adjust the page asyou want.● The page preview toolbar shows you thedocument Calc printing view:● Click on page format and you can configure thepage, headers, footers...
    • Dto. Tecnoloxía, IES de PastorizaPrinting and preview:Choose the tab you want format
    • Dto. Tecnoloxía, IES de PastorizaPrinting and preview● Now we are ready toprint:● Click file -> print● Select the printer.● Select the sheets youwant to print.● Select the pages youwant to print. (Eachsheet could havemore than a page)● Print.
    • Dto. Tecnoloxía, IES de PastorizaSPREADSHEET● This is a quick tutorial to learn the basics ofCalc.● Now you are ready to learn by yourself● Here you can find more information aboutspreadsheets:● http://www.tutorialsforopenoffice.org/category_index/spreadsheet.html● http://wiki.services.openoffice.org/wiki/Documentation/FAQ/Calc● http://plan-b-for-openoffice.org/calc/index